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Office of the Provost

University Policies

Draft and Revised Policies

Facilities Management

FCMN 1.00 Procurement of Architectural/Engineering and Other Professional?Services Related to Design and Construction

This policy provides guidance for procurement of Architectural/Engineering and other professional services related to design and construction. Department names updated.
Policy For: USC System
Procedures For: USC System
Deadline for Comments: 04/07/2021

FCMN 1.00 Policy Detail

FCMN 1.03 Leasing of Real Property

This policy sets forth procedures for leasing property wherein the university leases space from an external entity. Agency names updated and clarification of state processes.
Policy For: USC System
Procedures For: USC System
Deadline for Comments: 04/07/2021

FCMN 1.03 Policy Detail

FCMN 1.05 Leasing “Lease-outs” of State-Owned Property to Non-University Parties

This policy establishes procedures for leasing property wherein the university leases university-owned real property to non-university parties (a lease-out). Agency names updated and clarification of state processes.
Policy For: USC System
Procedures For: USC System
Deadline for Comments: 04/07/2021

FCMN 1.05 Policy Detail

FCMN 1.06 Establishment of Permanent Improvement Projects

This policy sets forth the University of South Carolina policy on the establishment of permanent improvement projects for building and property acquisitions, construction and renovation projects, professional services for such projects, and capital lease purchases for facility acquisition or construction. Department names updated and to comply with changes to state procedures.
Policy For: USC System
Procedures For: USC System
Deadline for Comments: 04/07/2021

FCMN 1.06 Policy Detail

FCMN 2.03 Facilities Customer Service and Call Center

This policy outlines the role and function of the Facilities Customer Service Center in the Facilities Services Department, for the Columbia campus.
Policy For: USC System
Procedures For: USC System
Deadline for Comments: 04/07/2021

FCMN 2.03 Policy Detail

FCMN 2.06 Building Maintenance for Academic/General Areas

This policy provides guidance for how Facility Services provides building maintenance services to facilities defined as E&G, or Educational and General and maintains facility space that supports the academic mission, including administrative support space.
Policy For: USC System
Procedures For: USC System
Deadline for Comments: 04/07/2021

FCMN 2.06 Policy Detail

FCMN 2.09 Landscaping & Environmental Services

The policy statement is intended to outline campus services provided by the service unit for the Columbia campus. All service requests to be made through the Facilities Customer Service Center, 777-WORK.
Policy For: USC System
Procedures For: USC System
Deadline for Comments: 04/07/2021

FCMN 2.09 Policy Detail

FCMN 2.10 Motor Vehicle Use on University Grounds

The purpose of this policy is to protect the appearance of University landscape and hardscape by managing and limiting vehicular access on campus.
Policy For: USC System
Procedures For: USC System
Deadline for Comments: 04/07/2021

FCMN 2.10 Policy Detail

FCMN 2.15 Campus Utilities and Energy Distribution

This policy is intended to provide guidance and unit responsibility for campus energy production, distribution, consumption, and measurement.
Policy For: USC System
Procedures For: USC System
Deadline for Comments: 04/07/2021

FCMN 2.15 Policy Detail

 

Human Resources

HR 1.01 Drug-Free Workplace

This policy is revised to the new policy format to include definitions and references to other regulations and policies
Policy For: USC System
Procedures For: USC System
Deadline for Comments: 04/07/2021

HR 1.01 Policy Detail

HR 1.10 Leave Transfer Policy

Updated to new format. Revised for clarity and to align with language in the State Division of Human Resources Regulations.
Policy For: USC System
Procedures For: USC System
Deadline for Comments: 04/07/2021

HR 1.10 Policy Detail

HR 1.15 Holiday Leave

Change in title and procedures to correspond with new time and labor management systems which do not record Holiday time as leave but as a specific type of pay. Clarifies that the policy also governs compensatory time given for time worked on a holiday.
Policy For: USC System
Procedures For: USC System
Deadline for Comments: 04/07/2021

HR 1.15 Policy Detail

HR 1.24 Appointment, Reassignment, and Promotion of Classified, Research Grant, Time-Limited or Unclassified Staff Employees?

The recommended change codifies the standard practice of requiring open recruitment of positions at VP level or higher to include all principal officials as designated in university bylaws.
Policy For: USC System
Procedures For: USC System
Deadline for Comments: 04/07/2021

HR 1.24 Policy Detail

HR 1.34 Evaluation of Officers of the University and Administrators Reporting to the?President?

Updated the review of the University Treasurer to be conducted by their supervisor of record, Clarify the review process for the Secretary of the Board of Trustees, and Update the review process of the President to include an internal review.
Policy For: USC System
Procedures For: USC System
Deadline for Comments: 04/07/2021

HR 1.34 Policy Detail

HR 1.63 State Service Award Program

This policy is revised to the new policy format to include definitions and references to other regulations and policies.
Policy For: USC System
Procedures For: USC System
Deadline for Comments: 04/07/2021

HR 1.63 Policy Detail

HR 1.85 Research Grant or Time-Limited Positions

Updated details relative to holiday pay for time-limited and research grant employees.? Updated language and clustered information regarding hires of non-US Citizens
Policy For: USC System
Procedures For: USC System
Deadline for Comments: 04/07/2021

HR 1.85 Policy Detail

 

Law Enforcement and Safety

LESA 2.00 Threat Assessment and Management (formerly UNIV 3.01)?

The purpose of the Threat Assessment and Management Policy is to establish the University of South Carolina’s Threat Assessment Team (TAT) and the authority of the TAT to engage in behavioral threat assessment and management on behalf of the university. The national standard for colleges and universities recommends that all higher education institutions develop and operate a behavioral threat assessment and management process. The University of South Carolina has established TAT to adhere to this component of the national standard.
Policy For: UofSC Columbia
Procedures For: UofSC Columbia
Deadline for Comments: 04/07/2021

LESA 2.00 Policy Detail

LESA 3.10 Access Control, Alarm and Video Security Systems

The Alarm and Video Security Systems Policy governs the design, implementation, control, and responsibilities for the systems and technology related to alarms, and video security systems on the Columbia and Palmetto College campuses.
Policy For: UofSC Columbia
Procedures For: UofSC Columbia
Deadline for Comments: 04/07/2021

LESA 3.10 Policy Detail

LESA 4.10 Emergency Management Team

This policy establishes the University of South Carolina Columbia Emergency Management Team (EMT) to allow for seamless coordination and response to any emergency incidents or events that this campus may face.
Policy For: UofSC Columbia
Procedures For: UofSC Columbia
Deadline for Comments: 04/07/2021

LESA 4.10 Policy Detail

LESA 4.20 Emergency Notification System

The university Emergency Notification System enables the university to quickly broadcast emergency messages and deliver instructions to the campus community during an emergency situation.
Policy For: UofSC Columbia
Procedures For: UofSC Columbia
Deadline for Comments: 04/07/2021

LESA 4.20 Policy Detail

LESA 5.10 Enterprise Risk Management

This policy has been established to ensure appropriate identification and evaluation of risks associated with all university activities and to ensure that these risks are managed at an appropriate and acceptable level.
Policy For: UofSC Columbia
Procedures For: UofSC Columbia
Deadline for Comments: 04/07/2021

LESA 5.10 Policy Detail

LESA 6.10 Asbestos Management

The policy on Asbestos Management establishes the authority and responsibility for developing and implementing processes and procedures related to the legal and safe management of asbestos containing materials on the Columbia and Palmetto College campuses.
Policy For: UofSC Columbia
Procedures For: UofSC Columbia
Deadline for Comments: 04/07/2021

LESA 6.10 Policy Detail

 

Vehicle Management and Parking Services

VMPS 1.00 Motor Vehicle Registration?

The purpose of this policy is to establish a system for the accounting of all vehicles utilizing university parking facilities.
Policy For: UofSC Columbia
Procedures For: UofSC Columbia
Deadline for Comments: 04/07/2021

VMPS 1.00 Policy Detail

VMPS 2.00 Vehicle Traffic and Parking

The purpose of this policy is to establish a system of rules and regulations governing the registration of vehicles and parking issues on the University of South Carolina Columbia campus.
Policy For: USC System
Procedures For: USC System
Deadline for Comments: 04/07/2021

VMPS 2.00 Policy Detail

VMPS 3.15 Registration and Parking of Bicycles

The purpose of this policy is to establish and inform the University of South Carolina Community of the guidelines governing the registration and parking of bicycles on campus. Moved from the LESA policy division to VPMS.
Policy For: USC System
Procedures For: USC System
Deadline for Comments: 04/07/2021

VMPS 3.15 Policy Detail

VMPS 4.00 Motor Pool Operations

The purpose of this policy is to establish a system for the maintenance and operation of the University’s fleet of vehicles.
Policy For: USC System
Procedures For: USC System
Deadline for Comments: 04/07/2021

VMPS 4.00 Policy Detail

VMPS 5.00 Leasing and Renting Non-USC Owned Vehicles

The purpose of this policy is to establish a system and guidelines for the leasing and renting of non-state vehicles.
Policy For: USC System
Procedures For: USC System
Deadline for Comments: 04/07/2021

VMPS 5.00 Policy Detail

VMPS 6.00 Vehicle Insurance and Accident Policy

The purpose of this policy is to establish and inform the University of South Carolina (USC) students, faculty, and staff of the guidelines governing vehicle insurance and all motor vehicle accidents involving a USC vehicle on and off campus. Updated coverage amounts.
Policy For: USC System
Procedures For: USC System
Deadline for Comments: 04/07/2021

VMPS 6.00 Policy Detail

VMPS 7.00 Carolina Shuttle Systems

The purpose of this policy is to establish guidelines governing the administration of the University of South Carolina Transit Services.
Policy For: USC System
Procedures For: USC System
Deadline for Comments: 04/07/2021

VMPS 7.00 Policy Detail

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