There are potentially eight levels in the tenure and promotion review process. After
the candidate creates the initial document, it is submitted to the unit tenure and
promotion committee chair. At each step in the review process, additional documents
are added and the vote summary is updated. Digital letters and signatures are acceptable,
and completed files should be submitted electronically as PDFs.
Faculty Manual - final authority on all procedures and guidelines for file compilation, submission,
The unit T&P chair is responsible for the following items listed below. Unit T&P chairs
should use Adobe Acrobat to append all items received at the unit level (teaching
summaries, external reviewer letters and ballots) to primary files.
As a mandatory component of each candidate's primary file, peer evaluations should
be conducted periodically during a candidate's review period. In the case of joint
appointments, peer evaluations from the secondary units must be included as well.
Please note that it is the responsibility of the unit rather than the candidates to
arrange these peer evaluations as well as to ensure that they are compiled and ultimately
placed in each candidate's file.
The Office of the Provost is responsible for the items listed below.
Appends the provost's letter to the primary file.
Approved Additional Materials
Adds approved materials to the primary file if necessary.
Transmits File to UCTP
The completed file is transmitted to the Unit Criteria for Tenure and Promotion committee.
The UCTP committee is responsible for the items listed below.
Updated Vote Summary
The committee will update the vote summary to reflect decisions made at the UCTP level.
Adds Ballots with Justifications
Adds ballots with justifications to the primary file.
Transmits File to President's Office
The completed file is transmitted to the Office of the President.
President's Office, Board of Trustees
The Office of the President and Board of Trustees make the final decisions for tenure
and promotion files.
President's Letter of Recommendation/Denial
The President writes a letter of recommendation or denial to the candidate, with copies
to the deans, chairs and Division of Human Resources. The President sends his letter
of recommendation at the end of the fall (mid-year cycle) and spring (regular cycle)
The Board of Trustees gives final approval of the President's recommendation.