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Division of Human Resources

HR Toolbox

In Human Resources, our job is to support the needs of our university employees. Forms, documentation and other communication are essential to ensuring that you have access to the wealth of resources you need to achieve success.

The table below compiles forms, documents, guides and other useful information related to your role in the university, or the type of support that you need. The toolbox serves as a one-stop-shop, and divides the resources that you need under six distinct categories of information: benefits, employee performance, hiring, international support, policies and procedures, and training and professional development.

Payroll Forms, Deadline and Requirements

While most of the forms provided in this toolbox are Human Resources forms, you may also find several other useful forms on the Payroll Office website. You can also find information about payroll deadlines and requirements.  


Health, Dental and Vision Insurance

Tools and Resources


Life Insurance
Flexible Spending Accounts
Cancer and Hospital Confinement

The following forms should be mailed to Mike Linebaugh at Colonial Life Enrollment, 1101 Javelin Court, Columbia, S.C. 29212:

Auto and Home Insurance
SCRS, PORS and State ORP plans

Tools and Resources


401(k), 457(b) and 403(b) Plans
Workers' Compensation
Time Away From Work

Tools and Resources 


Employee Wellness Programs
Dual Career Employment Services
Flextime and Telecommuting
Tuition Assistance


Employee Performance

Performance Evaluations 
Employee Recognition and Awards
Workplace Issues
  • Employee Assistance Program (EAP) – A practical and confidential resource for permanent employees and their dependents. The EAP provides many different types of assistance such as counseling, legal assistance, financial and health and wellness services.
  • Integrity Line – If talking with your supervisor or other administrator is not an option in dealing with a workplace concern, the USC Integrity Line is an anonymous reporting system, administered by an independent third-party provider, Lighthouse Services, Inc., to report your concerns about questionable or unethical behavior. 
  • Grievances – There are laws, regulations, policies and procedures in place to provide covered employees an opportunity to challenge specific unfavorable employment actions they believe were issued inconsistently, improperly or not in accordance with University policy.



Important Note: Please refer to new information in the HR Toolbox titled PeopleAdmin Upgrade. Job postings, hiring actions and some HR business processes have changed since the system was updated on June 27, 2017. 

Planning and Posting Positions
Managing FTEs
Recruiting and Interviewing
Hiring Checklists
Academic Positions
Affiliate Appointment 
Dual Employment
Floater Positions
Full-Time Employee Positions
Post-TERI and Post Retirement Positions
Research Grant and Time-Limited Positions
Special Contract Positions
Summer Employment 
Temporary Positions
Affordable Care Act (ACA)
Background Checks
Employment Eligibility Verification
Pre and Post Employment Considerations
Miscellaneous HR Actions

Tools and Resources



Security and System Access

HR System Access/Removal
User Agreement for Responsible Use and Confidentiality of Data


International Scholars

Tools and Resources


Policies and Procedures

Salary Changes 
Update, Change or Request Personal Information
Required Workplace Posters

Required Workplace Posters

All university departments are required to have the following items posted in the workplace:

Summary of Work-Related Injuries Posters

The University's Division of Human Resources Office is required to complete and post these summary reports each year, even if no work-related injuries or illnesses occurred during the year. Other University departments are not required to post these items. 


Training and Professional Development

Training Classes