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Division of Human Resources

Approving Timecards

In order to receive a paycheck, student employees paid an hourly rate must log work hours in USC’s official Time and Absence System used to track time worked and calculate paychecks. 

As a supervisor, you need to verify, adjust, and approve these timecards in the Time and Absence System each week by noon on Monday by noon on Monday each week for the previous week, unless requested otherwise.

Verifying Timesheets

To verify and approve timecards, log into the Time and Absence System using your network ID and password. Check the accuracy of the logged hours and make necessary adjustments. For more details on your role, visit the Payroll Office.

Other Systems

Some USC areas use different timekeeping systems. These hours are transferred to the Time and Absence System and then to the HCM PeopleSoft System for paycheck processing. Delays in transferring hours can result in late payments. Resources for these systems are available in the specific areas that use them.

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