Your student hire representative will likely request certain information from you to assist in hiring the student employee. The requested information and the means by which you provide information will vary across schools and units, so it is a good idea to check with your student hire representative about what they will need in advance. The following sections provide an overview of things to consider when preparing to hire a student.
- Undergraduate Students: Must be enrolled in at least 6 credit hours.
- Graduate Students: Students without assistanships must be actively enrolled in at least 1 credit hour to be considered a current student (during academic year). For more information, review the university policy ACAF 4.00 Graduate Assistantships..
- International Students: Can work on-campus based on their immigration status. Check the International Student Employment Guide for details.
Post-Graduation: Students cannot work past their graduation date. For more information, please review the Student Employment Policy.
Student employment during the summer extends to:
- Eligible if enrolled for summer, registered for spring and continuing in fall, or new students registered for fall (eligible from June 1).
- Non-enrolled students need approval from the Office of Student Financial Aid and Scholarships for federal work-study
Graduate students who are not enrolled for the summer term are not eligible for Graduate Assistantships but may be eligible for other forms of student employment if they meet the above criteria.
Ensure there is enough budget to support the student employee. Provide the chartfield string for the salary account if requested.
The following considerations should be kept in mind when determining a student employee’s work schedule:
- Undergraduate Students: Recommended to work no more than 20 hours per week during the academic year, cannot exceed 40 hours a week across all active positions.
- Federal Work Study Positions: Limited to work up to 20 hours per week during the academic year and up to 40 hours per week during official school breaks.
- Graduate Students: Recommended to work no more than 20 hours per week. Students with assistantships are not permitted to work more than 20 hours per week. With an approved appeal by the Graduate School, students with assistantships can work 21-25 hours per week. During the summer months, students with assistantships are permitted to work up to 28 hours without the requirement of an appeal. Students without an assistantship can work up to 40 hours a week across all active positions. For more information, review university policy ACAF 4.0.
- International Students: Can work up to 20 hours per week during the academic year and up to 40 hours during official school breaks. For more information, visit International Student Services.
All students must be paid at least the state minimum wage.
Visit the Office of Student Financial Aid and Scholarships to learn more about the program.
Visit the International Student Employment Guide for more information.