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Division of Human Resources

PeopleSoft HR/Payroll System

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PeopleSoft HCM is a single integrated system for managing a wide range of functions relating to HR, Payroll, Benefits and Self Service. The HCM system replaced VIP on April 1, 2019.

The following tips and memos were provided by Human Resources to assist in the transition to PeopleSoft.

For all other project related information, please visit the HR and Payroll Project

Tips for HR Contacts

Student employment will transition to HR on April 1. This matrix will help you understand the different job codes and types of pay [pdf] for student employees.

Definitions of HR related terms [pdf] that will help you determine the correct type of salary adjustment and object code to use when requesting non-base salary adjustments.

Offer letters that have already been accepted by employees starting on or after April 1, 2019 will require an addendum to their offer letter [docx], acknowledging they will be on a payroll lag. Return these signed addendums to HR Operations and Services.

A matrix of HR transactions and the deadline to be received by the Division of Human Resources for the following payrolls:

Use these timecard distribution numbers and their descriptions [xlsx] to fill out the PBP-2 and PBP-4/5 forms.


These memorandums were sent to HR and Business Contacts regarding changes and key information related to the HR/Payroll project.

Retroactive actions will only be approved in exceptional circumstances and require an administrative error letter explaining the need and reason for the late transaction [pdf].

HR will present a webinar on March 20 at 2:30 p.m. [pdf] to discuss changes that will occur in conjunction with PeopleSoft go-live.

Student employment will transition to HR on April 1. Read this memo [pdf] for more information, or register to attend the I9 Advantage webinar on March 18.

PeopleAdmin will be unavailable March 15 through April 1, 2019 [pdf]. Read this memo for important instructions regarding postings and active searches.

Required training events are now on the calendar for HR Contacts [pdf] and student hire representatives [pdf], in preparation for go-live of the PeopleSoft HR/Payroll system.

The term "salary supplement" will no longer be used. Instead, the PeopleSoft term "non-base salary adjustment" will be used to describe specific groups of salary adjustments. This memo outlines what salary adjustment types and object codes to use [pdf].

The Division of Human Resources has created several matrixes and an Addendum Offer Letter [pdf] to help understand and communicate about the payroll lag.

Sent on behalf of Leslie Brunelli

A new payroll lag process will be implemented [pdf] for new salaried employees only. Current employees who will remain on a current pay schedule will not be placed on a pay lag.

Timecard distribution numbers have been added to the PBP-2 and PBP-4/5 forms [pdf].

Once PeopleSoft goes live in April 2019, all student hires will complete the Form I-9 in I9 Advantage [pdf].

PDs for active faculty, staff and RGP/TL positions [pdf] will need to be established in PeopleAdmin before you submit requests to modify them.

List of redefined object codes and account codes [pdf] required to streamline data before PeopleSoft implementation.

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