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National Resource Center for The First-Year Experience and Students in Transition

Become a Vendor

The National Resource Center for The First-Year Experience and Students in Transition invites you to exhibit with us. Conferences are attended by faculty members, academic deans, campus chief executive officers, student affairs professionals, counselors, learning specialists, first-year program directors, institutional researchers, assessment practitioners, and students from two-year and four-year colleges and universities.

Many participants will be in the process of making immediate decisions about course texts, technology resources, assessment resources, and other materials, and may be unfamiliar with the range of publications, products, and services available.

40th Annual Conference on The First-Year Experience

 

 

 

Companies will have the ability to share a link of their preference to connect with attendees.
  • Registration for two representatives and two authors per virtual booth 
  • All conference sessions
  • Company description in electronic program and conference app linked to  website of companies' choice
  • A print copy of attendee list with email addresses (mailed after conference)
  • An electronic list of attendee mailing addresses (one-time use after the conference)
  • Opportunity to submit one proposal for conference presentation (pending registration)
  • Listing on vendor information page
  • Opportunity to interact in real time with attendees

 

Vendor Fees

Nonprofit Organization: $700
Commercial (for-profit or academic): $1,000
Each Additional Representative: $300

 

Ad Placement Fees

Program will be disseminated electronically and in color.
Full Page:
 $700
1/2 Page Horizontal: $400
Inside Back Cover: $1,200

Companies/organizations are invited to sponsor special events, rooms, and sessions. Recognition will be provided in the electronic conference program. Sponsorships will be assigned on a first-come, first-serve basis according to when registration forms are received. 

Annual Conference on The First-Year Experience Sponsorship Opportunities

Platinum (limited availability) - $4,000

  • Two registrations for Annual Conference on The First-Year Experience
  • Up to 2 slides included during general session presentation
  • Full page ad included in  electronic Conference program
  • Session Room Naming Rights
  • Access to participant list for conference: mailed printed list with emails, emailed list with mailing addresses
  • Recognition on Sponsors Page in electronic program and in conference app
  • Opportunity to submit one proposal for conference presentation (pending registration)

 

Gold (limited availability) - $3,000

  • Two registrations for Annual Conference on The First-Year Experience
  • Half page ad included in  electronic Conference program
  • Session Room Naming Rights
  • Access to participant list for conference: mailed printed list with emails, emailed list with mailing addresses
  • Recognition on Sponsors Page in electronic program and in conference app
  • Opportunity to submit one proposal for conference presentation (pending registration)

  

Silver - $2,000

  • Two registrations for Annual Conference on The First-Year Experience
  • Half page ad included in  electronic Conference program
  • Acknowledgement during select sessions as session sponsor
  • Access to participant list for conference: mailed printed list with emails, emailed list with mailing addresses
  • Recognition on Sponsors Page in electronic program and in conference app
  • Opportunity to submit one proposal for conference presentation (pending registration)

 

Bronze - $1,000

  • Two registrations for Annual Conference on The First-Year Experience
  • Access to participant list for conference: mailed printed list with emails, emailed list with mailing addresses
  • Recognition on Sponsors Page in electronic program and in conference app
  • Opportunity to submit one proposal for conference presentation (pending registration)

Materials Deadline: December 23, 2020

Materials Required:

  • Company/Organization Description
  • Logo
  • Advertisement for Program (full color)
  • Ability to link ad to website

Materials received after the deadline will forfeit their space in the electronic conference program.

 

Vendor Information and Guidelines

In order to provide vendors a formal setting for networking, the National Resource Center for The First-Year Experience and Students in Transition offers vendors the opportunity to make presentations during events.

Presentation proposals will only be accepted from registered vendors, and registration does not guarantee that a proposal will be accepted for presentation. Please be aware that the schedule may not allow for more than one presentation per company/organization. 

Proposal information for the 40th Annual Conference on The First-Year Experience can be found on the Proposal Page.


The National Resource Center for The First-Year Experience and Students in Transition at the University of South Carolina reserves the right to refuse requests for any and all (a) vendor booth space and (b) advertisement space in the event program for Center-sponsored events that are not consistent with the Center's mission and goals.

Cancellations requested on or before December 9, 2020 (for the 40th Annual FYE Conference) will have the registration fee refunded less a $100 administrative fee. A written request for refunds is required. Absolutely no refunds will be made after December 9, 2020 (40th Annual FYE Conference).

In order to provide conference attendees with additional information about our vendors, we are including descriptions of our vendors in the conference program. Please upload a company logo (.pdf or .jpg file format) and a 50-word description/about your company or mission statement for inclusion in the program, on the vendor registration form. 

The National Resource Center also offers vendors the opportunity to advertise in our conference program. By purchasing an ad in the conference program, you place your company or organization's products or services focused on student learning, development, and success in front of conference attendees who will share their program with colleagues. To purchase ad space, complete the ad space section on the Vendor Registration form. Materials will not be returned and become the property of the National Resource Center. Conference organizers reserve the right to review and approve ad copy. The deadline for materials is December 23, 2020 for the 40th Annual Conference on The First-Year Experience.

Submitted ads should be print-ready (300 dpi or higher) and in either a .pdf or .jpg format. All program ads will be produced in full color in the electronic conference program.

Dimensions

The electronic program is 8.5” x 11” and produced in full color. Ads will be sold in three sizes. See the vendor registration form for costs.

  • inside back cover

    Inside Back Cover

    8.5" x 11"

  • full page ad

    Full Page

    7.5" x 10"

  • half page ad

    1/2 Page Horizontal

    7.5" x 4.875"

 

Placement of Advertisement (For Annual FYE Conference Only) 

Only one advertisement per company/organization will be a part of the daily listings of sessions in the electronic program. All other advertisements will be in a "featured vendors" section of the electronic program.

 

Contact the Conferences & Continuing Education Staff at fyeconf@mailbox.sc.edu for more information about vendor space, sponsorship opportunities, or conference presentations. Please include one of the following in your email subject line: Vendor Space Assistance, Sponsorship Opportunities Assistance, or Conference Presentation Assistance.

National Resource Center for The First-Year Experience & Students in Transition
University of South Carolina
1728 College Street
Columbia, SC 29208


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