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National Resource Center for The First-Year Experience and Students in Transition


Become a Vendor

The National Resource Center for The First-Year Experience and Students in Transition invites you to exhibit with us. Conferences are attended by faculty members, academic deans, campus chief executive officers, student affairs professionals, counselors, learning specialists, first-year program directors, institutional researchers, assessment practitioners, and students from two-year and four-year colleges and universities.

Many participants will be in the process of making immediate decisions about course texts, technology resources, assessment resources, and other materials, and may be unfamiliar with the range of publications, products, and services available.

38th Annual Conference on The First-Year Experience

Exhibition Hours

Saturday, February 16, 2019

Exhibitor Setup: Noon – 4 p.m.
Exhibit Hours: 7:00 p.m. – 8:30 p.m.

Sunday, February 17, 2019

Exhibit Hours: 7:30 – 11 a.m.
Exhibit Hours: 1 – 5 p.m.

Monday, February 18 2019

Exhibit Hours: 7:30 a.m. - Noon
Exhibitor Breakdown: Noon

* Hours may vary slightly.

Vendor Registration Includes
  • Admission for two representatives per booth to the exhibit area
  • All conference sessions
  • All conference meal functions
  • Company description in program
  • A print copy of attendee list with email addresses (presented at conference)
  • An electronic list of attendee mailing addresses (one-time use after the conference)
  • Opportunity to submit one proposal for conference presentation (pending registration)
  • A pipe and drape (10' x 10') booth, six- to eight-foot table, two chairs, and a waste receptacle

Due to an increase in demand for exhibit space, only two booths are allowed per company/organization.

Exhibition space is limited and the anticipated response is large, so early registration is recommended.

Shipping and Rental Information

Information on materials shipping, rental information, and more is provided by GES.

Registration Fees

Exhibition Fees

Non-Profit Organization: $1,100
Commercial (For Profit or Academic): $1,500
Each Additional Representative: $400

Corner Booth Exhibition Fees

Non-Profit Organization: $1,300
Commercial (For Profit or Academic): $1,700

 

Ad Placement Fees

Full Page: $850
1/2 Page Horizontal: $550
Inside Back Cover (full color ad): $1,500

Conference Co-sponsorships

Companies/organizations are invited to co-sponsor special events, regularly scheduled refreshment breaks and receptions with the conference organizers and other groups. Recognition will be provided in the conference program book and with signage at sponsored events. Co-sponsorships will be assigned on a first-come, first-serve basis according to when registration form is received.

Opening Reception: $5,000
Refreshment Break: $3,000

Deadline for Co-Sponsorship: November 14, 2018

 

Materials Required

  • Company/Organization Description
  • Logo
  • Advertisement for Program Booklet

If materials are not received by the deadline, placement in the conference program booklet is forfeited. If logo and company description are not received by materials deadline, company description and logo will be placed on program supplement only (not in the conference program booklet).

 

Vendor Information and Guidelines

Vendor Proposal Form

In order to provided exhibitors with a formal setting for networking, the National Resource Center for The First-Year Experience and Students in Transition offers exhibitors the opportunity to make presentations during events.

Presentation proposals will only be accepted from registered exhibitors, and registration does not guarantee that a proposal will be accepted for presentation. Please be aware that the schedule may not allow for more than one presentation per company/organization. 

Proposal Submissions for the 38th Annual Conference on the First-Year Experience have closed. Submissions for the 26th Students in Transition Conference will open Summer 2019.

Right to Refusal Statement

The National Resource Center for The First-Year Experience and Students in Transition at the University of South Carolina reserves the right to refuse requests for any and all (a) exhibit booth space and (b) advertisement space in event program book for Center sponsored events that are not consistent with the National Resource Center's mission and goals.

Cancellation Policy

Cancellations requested on or before October 17, 2018 (for the 37th Annual FYE Conference) and on or before September 3, 2019 ( for the 26th National Conference on Students in Transition) will have the registration fee refunded less a $100 administrative fee. A written request for refunds is required. Absolutely no refunds will be made after October 17, 2018 (37th Annual FYE Conference) or September 3, 2019 (26th National Conference on Students in Transition).

Vendor Descriptions & Logos

In order to provide conference attendees with additional information about our exhibitors, we are including descriptions of our exhibitors in the conference program booklet. Please upload a company logo (pdf. or jpg. file format) and a 50-word description/about your company or mission statement for inclusion in the program booklet, on the exhibitor registration form. Please e-mail the information to conference staff  at fyeconf@mailbox.sc.edu

Advertising Guidelines

The National Resource Center also offers exhibitors the opportunity to advertise in our conference program booklets. By purchasing an ad in the conference program, you place your company or organization's products or services focused on student learning, development, and success in front of conference attendees and all those who will view the program once the attendees return to their campuses. To purchase ad space, complete the ad space section on the Exhibitor Registration form. Materials will not be returned and become the property of the National Resource Center. Conference organizers reserve the right to review and approve ad copy.

 

Dimensions

The program book is 8.5” x 11” spiral-bound and produced in black and white only. Ads will be sold in three sizes. See the exhibitor registration form for costs.

  • inside back cover

    Inside Back Cover

    8.5" x 11"

  • full page ad

    Full Page

    7.5" x 10"

  • half page ad

    1/2 Page Horizontal

    7.5" x 4.875"

 

Placement of Advertisement (For Annual FYE Conference Only) 

Only one advertisement per company/organization will be printed in the daily listings of sessions in the conference program booklet. All other advertisements will be in a featured exhibitors section of the program booklet.

 

Contact Information

Contact the conferences staff at fyeconf@mailbox.sc.edu for more information about exhibit space, sponsorship opportunities, or conference presentations.

National Resource Center for The First-Year Experience & Students in Transition
University of South Carolina
1728 College Street
Columbia, SC 29208

Phone: 803-777-6029
Fax: 803-777-9358