Many participants will be in the process of making immediate decisions about course texts, technology resources, assessment resources, and other materials, and may be unfamiliar with the range of publications, products, and services available.
Saturday, February 16, 2019
Exhibitor Setup: Noon – 4 p.m.
Exhibit Hours: 7:00 p.m. – 8:30 p.m.
Sunday, February 17, 2019
Exhibit Hours: 7:30 – 11 a.m.
Exhibit Hours: 1 – 5 p.m.
Monday, February 18 2019
Exhibit Hours: 7:30 a.m. - Noon
Exhibitor Breakdown: Noon
* Hours may vary slightly.
Vendor Registration Includes
- Admission for two representatives per booth to the exhibit area
- All conference sessions
- All conference meal functions
- Company description in program
- A print copy of attendee list with email addresses (presented at conference)
- An electronic list of attendee mailing addresses (one-time use after the conference)
- Opportunity to submit one proposal for conference presentation (pending registration)
- A pipe and drape (10' x 10') booth, six- to eight-foot table, two chairs, and a waste receptacle
Due to an increase in demand for exhibit space, only two booths are allowed per company/organization.
Exhibition space is limited and the anticipated response is large, so early registration is recommended.
Shipping and Rental Information
Information on materials shipping, rental information, and more is provided by GES.
Non-Profit Organization: $1,100
Commercial (For Profit or Academic): $1,500
Each Additional Representative: $400
Corner Booth Exhibition Fees
Non-Profit Organization: $1,300
Commercial (For Profit or Academic): $1,700
Ad Placement Fees
Full Page: $850
1/2 Page Horizontal: $550
Inside Back Cover (full color ad): $1,500
Companies/organizations are invited to co-sponsor special events, regularly scheduled refreshment breaks and receptions with the conference organizers and other groups. Recognition will be provided in the conference program book and with signage at sponsored events. Co-sponsorships will be assigned on a first-come, first-serve basis according to when registration form is received.
Opening Reception: $5,000
Refreshment Break: $3,000
Deadline for Co-Sponsorship: November 14, 2018
- Company/Organization Description
- Advertisement for Program Booklet
If materials are not received by the deadline, placement in the conference program booklet is forfeited. If logo and company description are not received by materials deadline, company description and logo will be placed on program supplement only (not in the conference program booklet).
Vendor Information and Guidelines
Vendor Proposal Form
In order to provided exhibitors with a formal setting for networking, the National Resource Center for The First-Year Experience and Students in Transition offers exhibitors the opportunity to make presentations during events.
Presentation proposals will only be accepted from registered exhibitors, and registration
does not guarantee that a proposal will be accepted for presentation. Please be aware
that the schedule may not allow for more than one presentation per company/organization.
Proposal Submissions for the 38th Annual Conference on the First-Year Experience have closed. Submissions for the 26th Students in Transition Conference will open Summer 2019.
Right to Refusal Statement
The National Resource Center for The First-Year Experience and Students in Transition at the University of South Carolina reserves the right to refuse requests for any and all (a) exhibit booth space and (b) advertisement space in event program book for Center sponsored events that are not consistent with the National Resource Center's mission and goals.
Cancellations requested on or before October 17, 2018 (for the 37th Annual FYE Conference) and on or before September 3, 2019 ( for the 26th National Conference on Students in Transition) will have the registration fee refunded less a $100 administrative fee. A written request for refunds is required. Absolutely no refunds will be made after October 17, 2018 (37th Annual FYE Conference) or September 3, 2019 (26th National Conference on Students in Transition).
Vendor Descriptions & Logos
In order to provide conference attendees with additional information about our exhibitors, we are including descriptions of our exhibitors in the conference program booklet. Please upload a company logo (pdf. or jpg. file format) and a 50-word description/about your company or mission statement for inclusion in the program booklet, on the exhibitor registration form. Please e-mail the information to conference staff at email@example.com.
The National Resource Center also offers exhibitors the opportunity to advertise in our conference program booklets. By purchasing an ad in the conference program, you place your company or organization's products or services focused on student learning, development, and success in front of conference attendees and all those who will view the program once the attendees return to their campuses. To purchase ad space, complete the ad space section on the Exhibitor Registration form. Materials will not be returned and become the property of the National Resource Center. Conference organizers reserve the right to review and approve ad copy.
The program book is 8.5” x 11” spiral-bound and produced in black and white only. Ads will be sold in three sizes. See the exhibitor registration form for costs.
Inside Back Cover
8.5" x 11"
7.5" x 10"
1/2 Page Horizontal
7.5" x 4.875"
Placement of Advertisement (For Annual FYE Conference Only)
Only one advertisement per company/organization will be printed in the daily listings of sessions in the conference program booklet. All other advertisements will be in a featured exhibitors section of the program booklet.
Contact the conferences staff at firstname.lastname@example.org for more information about exhibit space, sponsorship opportunities, or conference presentations.
National Resource Center for The First-Year Experience & Students in Transition
University of South Carolina
1728 College Street
Columbia, SC 29208