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National Resource Center for The First-Year Experience and Students in Transition

Become a Vendor

The National Resource Center for The First-Year Experience and Students in Transition invites you to exhibit with us. Conferences are attended by faculty members, academic deans, campus chief executive officers, student affairs professionals, counselors, learning specialists, first-year program directors, institutional researchers, assessment practitioners, and students from two-year and four-year colleges and universities.

Many participants will be in the process of making immediate decisions about course texts, technology resources, assessment resources, and other materials, and may be unfamiliar with the range of publications, products, and services available.

41st Annual Conference on The First-Year Experience

 

Registration will open soon

Registration Deadline: November 11, 2021

 

Saturday, February 12, 2022

Exhibitor Setup: Noon – 4 p.m.
Exhibit Hours: 7:00 – 8:30 p.m.

Sunday, February 13, 2022

Exhibit Hours: 7:30 – 11 a.m.
Exhibit Hours: 1 – 5 p.m.

Monday, February 14, 2022

Exhibit Hours: 7:30 a.m. – noon
Exhibitor Breakdown: Noon

* Hours may vary slightly.

  • Admission for two representatives and two authors per booth to the vendor area
  • All conference sessions
  • All conference meal functions
  • Company description in program
  • NEW: An emailed copy of attendee list with email addresses (sent one week prior to the conference)
  • An electronic list of attendee mailing addresses (one-time use after the conference)
  • Opportunity to submit one proposal for conference presentation (pending registration)
  • A pipe and drape (10' x 10') booth, 6- to 8-foot table, two chairs, and a waste receptacle

Due to an increase in demand for vendor space, only two booths are allowed per company/organization.

Exhibition space is limited and anticipated response is large, so early registration is recommended.

Vendor Fees

Nonprofit Organization: $1,100
Commercial (for-profit or academic): $1,500
Each Additional Representative: $450

 

Corner Booth Vendor Fees

Nonprofit Organization: $1,300
Commercial (for-profit or academic): $1,700

 

Ad Placement Fees

Full Page: $850
1/2 Page Horizontal: $550
Inside Back Cover: $1,500

Companies/organizations are invited to sponsor special events, rooms, and sessions. Recognition will be provided in the electronic conference program. Sponsorships will be assigned on a first-come, first-serve basis according to when registration forms are received. 

Annual Conference on The First-Year Experience Sponsorship Opportunities

Platinum (limited availability) - $5,000

  • Up to 2 slides included during general session presentation
  • Full page ad included in Conference program
  • Access to participant list for conference: including email and mailing addresses
  • Logo/Name included on signage and in conference app for breaks
  • Recognition on Sponsors Page in conference program and in conference app
  • Opportunity to submit one proposal for conference presentation (pending registration)

 

Gold (limited availability) - $4,000

  • Full page ad included in conference program
  • Access to participant list for conference: including email and mailing addresses
  • Logo/Name included in conference app for breaks
  • Recognition on Sponsors Page in conference program and in conference app
  • Opportunity to submit one proposal for conference presentation (pending registration)

  

Silver - $3,000

  • Half page ad included in conference program
  • Access to participant list for conference: including email and mailing addresses
  • Logo/Name included in conference app for breaks
  • Opportunity to submit one proposal for conference presentation (pending registration)

 

Bronze - $2,000

  • Access to participant list for conference: including email and mailing addresses
  • Logo/Name included in conference app for breaks
  • Opportunity to submit one proposal for conference presentation (pending registration)

Materials Deadline: November 18, 2021

Materials Required:

  • Company/Organization Description
  • Logo
  • Advertisement for conference program

If materials are not received by the deadline, placement in the conference program is forfeited.

 

Vendor Information and Guidelines

In order to provide vendors a formal setting for networking, the National Resource Center for The First-Year Experience and Students in Transition offers vendors the opportunity to make presentations during events.

Presentation proposals will only be accepted from registered vendors, and registration does not guarantee that a proposal will be accepted for presentation. Please be aware that the schedule may not allow for more than one presentation per company/organization. 

Proposal information for the 41st Annual Conference on The First-Year Experience can be found on the Proposal Page.


The National Resource Center for The First-Year Experience and Students in Transition at the University of South Carolina reserves the right to refuse requests for any and all
(a) vendor booth space and
(b) advertisement space in the event program for Center-sponsored events that are not consistent with the Center's mission and goals.

Cancellations requested on or before November 11, 2021 (for the 41st Annual FYE Conference) will have the registration fee refunded less a $100 administrative fee. A written request for refunds is required. Absolutely no refunds will be made after November 11, 2021 (41st Annual FYE Conference).

In order to provide conference attendees with additional information about our vendors, we are including descriptions of our vendors in the conference program. Please upload a company logo (.pdf or .jpg file format) and a 50-word description/about your company or mission statement for inclusion in the program, on the vendor registration form. 

The National Resource Center also offers vendors the opportunity to advertise in our conference program. By purchasing an ad in the conference program, you place your company or organization's products or services focused on student learning, development, and success in front of conference attendees who will share their program with colleagues. To purchase ad space, complete the ad space section on the Vendor Registration form. Materials will not be returned and become the property of the National Resource Center. Conference organizers reserve the right to review and approve ad copy.

The deadline for materials is November 18, 2021 for the 41st Annual Conference on The First-Year Experience.

Submitted ads should be print-ready (300 dpi or higher) and in either a .pdf or .jpg format. All program ads will be produced in full color in the electronic conference program.

Dimensions

The electronic program is 8.5” x 11” and produced in full color. Ads will be sold in three sizes. See the vendor registration form for costs.

  • inside back cover

    Inside Back Cover

    8.5" x 11"

  • full page ad

    Full Page

    7.5" x 10"

  • half page ad

    1/2 Page Horizontal

    7.5" x 4.875"

 

Placement of Advertisement (For Annual FYE Conference Only) 

Only one advertisement per company/organization will be a part of the daily listings of sessions in the electronic program. All other advertisements will be in a "featured vendors" section of the electronic program.

 

Contact the Conferences & Continuing Education Staff at fyeconf@mailbox.sc.edu for more information about vendor space, sponsorship opportunities, or conference presentations. Please include one of the following in your email subject line: Vendor Space Assistance, Sponsorship Opportunities Assistance, or Conference Presentation Assistance.

National Resource Center for The First-Year Experience & Students in Transition
University of South Carolina
1728 College Street
Columbia, SC 29208


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