Non-salaried individuals sponsored by an academic unit who volunteer and are allowed to perform specific activities related to instructional programs, research and scholarship.
Required Documentation
- Affiliate Appointment Form
- MCAS Affiliate Appointment Letter
- Current Curriculum Vitae (CV)
- Academic transcript sent directly from the candidate's institution of higher education to the sponsoring unit.
Appointment Process
-
Verify that the Chair/Director of your unit is willing to sponsor the Academic Affiliate and then work with the Affiliate to obtain the completed Affiliate Appointment Form, CV and academic transcript (if involved in instruction).
-
Once you obtain the documents above, send the Affiliate the completed MCAS Affiliate Appointment Letter for their signature.
Important: Make sure that the Affiliate is made aware that by signing the letter, they provide authorization for a Background Check. The sponsoring unit will be responsible for the cost.
-
Once you receive the signed letter back from the Affiliate, initiate the action in the Affiliate section of HCM PeopleSoft, attaching the completed Affiliate Appointment Form, signed CAS Affiliate Appointment Letter, and other applicable documents.
-
As a courtesy, send your Chair/Director an email so they know to approve the eForm in HCM.
-
Fill out and send a Background Check Request for the affiliate to the USC Background Screening Office.
-
Send the background check approval email to casdhr1@mailbox.sc.edu for record-keeping purposes.
Non-salaried individuals sponsored by an academic unit who volunteer and are allowed to perform specific activities related to instructional programs, research and scholarship.
Required Documentation
- Affiliate Appointment Form — to be filled out upon the affiliate's arrival (Step 6)
- Intent to Appoint Non-U.S. Citizen Affiliate Form
- Affiliate Appointment Letter for Non-U.S. Citizens
- Current Curriculum Vitae (CV)
- Academic transcript sent directly from the candidate's institution of higher education to the sponsoring unit.
Note: For non-U.S. academic credentials, an independent equivalency evaluation from an approved organization must also be submitted to the sponsoring unit. Official records must be maintained by the office of the sponsoring unit, if applicable.
Appointment Process
-
Verify that the Chair/Director of your unit is willing to sponsor the Academic Affiliate and then work with the Affiliate to obtain their CV and academic transcript (if involved in instruction).
-
Email the following documents to your assigned CAS HR Manager for Dean approval:
- Intent to Appoint Non-U.S. Citizen Affiliate Form
- Affiliate Appointment Letter for Non-U.S. Citizens
Be sure the offer draft includes an area for both the Chair/Director and Dean's signatures. - Current Curriculum Vitae (CV)
-
Once approved, your CAS HR Manager will return the completed Intent to Appoint form and approved Offer Letter draft back to you, both with the Dean's signature, along with the approval email from the Associate Dean of Research.
Stop — Read Carefully Before Proceeding to Step 4
Per UNIV 2.50 – Affiliate Appointments: If it is expected that the prospective affiliate will be involved in restricted research or accessing USC systems from outside of the U.S., the unit must contact the Office of Research Compliance in advance of extending an offer.
If the affiliation will include access to research involving specified information, technologies, or commodities subject to export control regulations and not exempted as "fundamental research," prior federal approval is required before allowing international persons to participate in the research, before partnering with an international company, or before sharing research results in any manner, including by publication or presentation at conferences, with persons who are not U.S. citizens.
If the affiliate will be involved in restricted research or accessing USC systems from outside of the U.S., email Brandi Boniface at bonifacb@mailbox.sc.edu in the Office of Research Compliance, copying your CAS HR Manager, to discuss the terms of their affiliate appointment.
Once you have received Office of Research Compliance approval, move forward to Step 4.
-
Email the approved documents below to the Human Resources Office of International Services (HR-OIS), copying your CAS HR Manager:
- Intent to Appoint Non-U.S. Citizen Affiliate Form
- Offer Letter draft with both the Chair/Director and Dean's signatures
- Current CV
- Associate Dean Research approval email
-
Once HR-OIS has reviewed and verified that you are able to move forward with the appointment, send the Affiliate the finalized Affiliate Appointment Letter for Non-U.S. Citizens for their signature.
Important: Make sure that the Affiliate is made aware that by signing the letter, they provide authorization for a Background Check. The sponsoring unit will be responsible for the cost.
Complete the Following Steps Once the Affiliate Arrives
-
Work with the Affiliate to complete the Affiliate Appointment Form.
-
Initiate the Affiliate Appointment eForm via the Affiliate Actions Homepage tile in HCM PeopleSoft, attaching the following completed documents:
- Affiliate Appointment Form
- Intent to Appoint Non-U.S. Citizen Affiliate Form
- Affiliate Appointment Letter for Non-U.S. Citizens (signed)
- Current CV
-
As a courtesy, send your Chair/Director an email so they know to review and approve the eForm in HCM.
-
Fill out and send a Background Check Request for the affiliate to the USC Background Screening Office.
-
Send the background check approval email to casdhr1@mailbox.sc.edu for record-keeping purposes.