UofSC Procedures for Rebudgeting Under Sponsored Awards
During the life of a sponsored project, there may arise a need to revise the approved financial plan (budget) for the project.
Budget revisions under federal awards will be processed in compliance with 2 CFR 200.308 [“Revision of budget and program plans”]. Many federal agencies have waived some prior approvals required for budget revisions under research awards using the principle of “expanded authorities.” For all projects, review the terms and conditions of your award for information regarding budget revisions.
The following actions normally require processing by your SAM administrator and prior approval of the sponsor:
- Change in the amount of participant support costs
- Change in the amount of approved cost sharing/matching
- Change in a key person specified in the application or Federal award
- Budget revisions which result in significant changes in the scope of the project
- Budget revisions which result in a 25% or more reduction of effort for the principal investigator/project director (PI/PD)
- Budget revisions which result in a 10% overall change in the budget last approved by the federal sponsor
- The award terms and/or sponsor policy require prior approval for budget revisions
Budget Revision Request Procedures
Requests for budget revisions should be initiated by the PI/PD and/or the associated departmental business administrator. All budget revision requests should be submitted as a Post-Award Action in USCeRA. The request must include a summary of changes by budget line items and a justification for the proposed revision. Please upload your justification as a PDF document.
Your SAM administrator will review the request for compliance with the sponsor’s policies and the specific terms of the award. They will prepare and submit a request for approval to the sponsor. Upon receipt of approval, SAM will authorize the budget revision.
Budget revision requests will be denied if the requested revision is not in compliance with university policy, South Carolina state law, federal funding policy (2 CFR 200) and funding agency policy and regulations.