Revised: August 2024
Guidelines
- There will not be an established amount for each person, with restrictions on how it is to be used.
- Each faculty member who wishes to engage in professional travel must apply for each
individual trip for which they seek reimbursement by completing the Internal Travel
Authorization Form. This application should include:
- Event
- Dates
- Location
- Type of participation (refereed paper presentation/performance, lecture invitation, professional development, etc)
- The professional relevance of the event(s)
- Travel budget including registration fee, if applicable and ANY amount you may be recompensed for the travel
- It is critical that each faculty member illuminate, as a part of their request, what School activities that require their attendance they may miss, as a result of any requested travel - these include: the opening of school, faculty meetings, juries, recital jury duties, auditions, diagnostic or comprehensive exams, and how assigned lessons and classes will be covered. All of these must be approved by the Dean.
- Expenses associated with repeated summer activities, or those international ones to the same country, cannot be reimbursed each year.
- This policy serves two purposes:
- To get to know what each of your values and what types of events you feel are vital to your professional activities and reputations, to better help you individually, and to better help senior faculty who serve in mentoring capacities with junior faculty.
- De-regulation of travel funds makes it possible to be more flexible with the budget available, helping individuals, as well as the collective, target with applicable funds those activities that yield the most benefit to each of us.
Timeline
The deadline for such applications for the entire July 1, 2024 - June 30, 2025 academic
year, is OCTOBER 13, 2024. As in the past, these can be accepted in the Dean's office after this date, but
the likelihood of funding is remote.
In addition, requests for reimbursement for any travel in Summer 2025 that is to occur after June 30, 2025 but before the new school year contract for all faculty begins on August 16, 2025, must be requested using the process described above in Guidelines and submitted for Dean's approval by April 1, 2025. These can be accepted in the Dean's office after this date, but the likelihood of funding is reduced.
Tayloe Harding, Dean