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CHE Timelines & Bulletin Freeze Charts

Approval Process Timelines

Consult the charts below to determine the deadlines for approval through faculty governance, CHE and SACS.

All programs need to be fully approved by SACS before a major code is assigned and before admitting students. The process can take up to 6 months from date of notification to SACS, and may take longer if SACS requests additional information.

These dates reflect the shortest amount of time it takes to process a proposal through the approval cycle. If the deadlines in one approval process are not met, the proposal will rotate into the next subsequent approval cycle.

It is recommended that proponents vet a draft CHE New Program Proposal Form with Academic Programs prior to the due date. Due dates to Academic Programs are firm; if dates are not met, proposals will rotate into the next subsequent cycle.

New Program Approval Process Timeline

Approving Entities        
Faculty Senate and C&C Committee
APPS proposals due 10 days prior to meeting
Meets 9 times each Academic Year
Schedule
C&C: Nov 2018
FS: Dec 2018
C&C: Mar 2019
FS: Apr 2019
C&C: Apr 2019
FS: Jun 2019
C&C: Aug 2019
FS: Sept 2019
Graduate Council and GC Committees
APPS proposals due 10 days prior to meeting
Meets 9 times each Academic Year
Schedule
Jan 2019 Mar 2019 May 2019 Sept 2019
CHE New Program Proposal Form due to Academic Programs 1/30/2019 5/1/2019 7/30/2019 10/15/2019
Proposal discussed by Board of Trustees Academic Affairs Committee (BOT AA) 3/15/2019 6/7/2019 9/13/2019 12/17/2019
Proposal discussed by Full Board of Trustees 4/26/2019 6/21/2019 10/11/2019 12/17/2019
Academic Programs notifies Commission on Higher Education (CHE) of intent to submit proposal 5/1/2019 (TBD) 7/1/2019 10/30/2019 2/1/2020
Final Proposal due to CHE from President; Provost notifies SACS*** 5/1/2019 

8/1/2019

2/1/2020 2/1/2020
Proposals reviewed at Advisory Committee on Academic Programs (ACAP) meeting 6/20/2019 

9/12/2019; or

11/21/2019

3/28/2020 3/28/2020
Proposal reviewed at Committee on Academic Affairs & Licensing (CAAL) meeting 8/29/2019

10/31/2019; or

2/13/2020

5/14/2020 5/14/2020
Proposal reviewed at Commission on Higher Education (CHE) meeting 10/3/2019

12/5/2019; or

3/5/2020

6/6/2020 6/6/2020
Program to appear in USC Bulletin
after CHE and SACS approval
Fall 2020
(approximate)
Fall 2020
(approximate)

Fall 2021
(approximate)
Fall 2021
(approximate)

 

All programs need to be fully approved by SACS before a major code is assigned and before admitting students. The process can take up to 6 months from date of notification to SACS, and may take longer if SACS requests additional information.

These dates reflect the shortest amount of time it takes to process a proposal through the approval cycle. If the deadlines in one approval process are not met, the proposal will rotate into the next subsequent approval cycle.

It is recommended that proponents vet a draft CHE Program Modification Proposal Form with Academic Programs prior to the due date. Due dates to Academic Programs are firm; if dates are not met, proposals will rotate into the next subsequent cycle.

Program Modifications Approval Process Timeline

Approving Entities        
Faculty Senate and C&C Committee
APPS proposals due 10 days prior to meeting
Meets 9 times each Academic Year
Schedule
C&C: April 2019
FS: June 2019
C&C: Aug 2019
FS: Sept 2019
C&C: Sept 2019 FS: Oct 2019 C&C: Nov 2019 FS: Dec 2019
Graduate Council and GC Committees
APPS proposals due 10 days prior to meeting
Meets 9 times each Academic Year
Schedule
May 2019 Sept 2019 Oct 2019 Nov 2019
CHE Program Modification Proposal Form due to Academic Programs 8/1/2019 11/1/2019 11/15/2020 2/1/2019
Proposal discussed by Board of Trustees Academic Affairs Committee 9/13/2019 12/17/2019 Mar 2020 June 2020
Proposal discussed by Full Board of Trustees 10/15/2019 12/15/2019 Apr 2020 June 2020
Academic Programs notifies Commission on Higher Education (CHE) of intent to submit proposal 10/30/2019 2/1/2020 5/1/2020 8/1/2020
Final Proposal due to CHE from President; Provost notifies SACS*** 10/15/2019 2/1/2020 8/1/2020 10/1/2020
Proposals reviewed at Advisory Committee on Academic Programs (ACAP) meeting 11/21/19 

 

3/26/2020
9/17/2020 11/19/2020
CHE Staff Approval 2/15/2020 6/15/2020 11/15/2020 2/15/2021
Program to appear in USC Bulletin after CHE and SACS approval Fall 2020
(approximate)
Fall 2020
(approximate)
Fall 2021
(approximate)
Fall 2021
(approximate)

All program terminations must be fully approved by CHE and SACS before being removed from the Bulletin.

These dates reflect the shortest amount of time it takes to process a program termination through the approval cycle. If the deadlines in one approval process are not met, the proposal will rotate into the next subsequent approval cycle.

It is recommended that proponent vet a draft program termination memo with Academic Programs prior to the due date. Due dates to Academic Programs are firm; if dates are not met, proposals will rotate into the next subsequent cycle.

Program Termination Approval Process Timeline

Approving Entities        
Faculty Senate and C&C Committee
APPS proposals due 10 days prior to meeting
Meets 9 times each Academic Year
Schedule

C&C: Apr 2019
FS: June 2019

C&C: Sept 2019
FS: Oct 2019

C&C: Nov 2019
FS: Dec 2019
C&C: Mar 2020
FS: April 2020
Graduate Council and GC Committees
APPS proposals due 10 days prior to meeting
Meets 9 times each Academic Year
Schedule
May 2019 Sept 2019 Jan 2020 Mar 2020
CHE Program Termination Proposal due to Academic Programs 7/1/2019 11/1/2019 2/1/2020 4/1/2020
Proposal discussed by Board of Trustees Academic Affairs Committee 9/14/2019 12/18/2019 Mar 2020 June 2020
Proposal discussed by Full Board of Trustees 10/9/2019 12/17/19 Apr 2020 June 2020
Academic Programs/Provost Office notifies Commission on Higher Education (CHE) and SACS 10/15/2019 1/15/2019 5/1/2020 8/1/2020
Program to be removed from USC Bulletin after CHE and SACS approval Fall 2020
(approximate)
Fall 2020
(approximate)
Fall 2021
(approximate)
Fall 2021
(approximate)

All programs need to be fully approved by SACS before a major code is assigned and before admitting students.

These dates reflect the shortest amount of time it takes to process a proposal through the approval cycle. If the deadlines in one approval process are not met, the proposal will rotate into the next subsequent approval cycle.

It is recommended that proponents vet a draft CHE New Certificate Proposal Form with Academic Programs prior to the due date. Due dates to Academic Programs are firm; if dates are not met, proposals will rotate into the next subsequent cycle.

New Certificates Approval Process Timeline, 18 credit hours or less

Approving Entities        
Faculty Senate and C&C Committee
APPS proposals due 10 days prior to meeting
Meets 9 times each Academic Year
Schedule
C&C: Apr 2019
FS: June 2019
C&C: Aug 2019
FS: Sept 2019
   
Graduate Council and GC Committees
APPS proposals due 10 days prior to meeting
Meets 9 times each Academic Year
Schedule
May 2019 Sept 2019 Feb2019 Apr 2019
CHE Program Termination Proposal due to Academic Programs 8/1/2019 11/1/2019 2/1/2019 5/1/2019
Proposal discussed by Board of Trustees Academic Affairs Committee 9/13/2019 12/17/2019 Mar 2020 June 2020
Proposal discussed by Full Board of Trustees 10/9/2019 12/17/2019 Apr 2020 June 2020
Academic Programs/Provost Office notifies Commission on Higher Education (CHE) and SACS 11/1/2019 12/18/2019 5/1/2020 8/1/2020
Program to appear in USC Bulletin after CHE and SACS approval Fall 2019
(approximate)
Fall 2019
(approximate)
Fall 2020
(approximate)
Fall 2020
(approximate)

 

Pre-Authorization TImeline for 2017-2018


Faculty Senate

Pre-Authorization Due
to Academic Programs
Currricula and Courses Meeting Faculty Senate Meeting
December 20, 2019 January 2020 February 2020
January  2020 February 2020 March 2020
February 2020 March 2020 April 2020
March  2020 May 2020 June 2020


Graduate Council

Pre-Authorization Due
to Academic Programs
Humanities or Sciences Sub-Committees Graduate Council
December 15, 2019 January 2020 January 27, 2020
January 15, 2020 February 2020 February 24, 2020
February 15, 2020 March 2020 March 23, 2020
March 15, 2020 April 2020 April 27, 2020
April 15, 2020 May 2020 May 11, 2020

 

Academic Planning Calendar

Consult the planning calendar below to determine deadlines for getting proposals approved for entry into the academic bulletin.

Approval Entities 2019-2020 2020-2021 2021-2022 2022-2023
Faculty Senate and C&C Committee
APPS proposals due 10 days prior to meeting
Meets 9 times each Academic Year
Schedule
Oct 2018 C&C
Nov 2018 FS
Oct 2019 C&C
Nov 2019 FS
Oct 2020 C&C
Nov 2020 FS
Oct 2021 C&C
Nov 2021 FS
Graduate Council and GC Committees
APPS proposals due 10 days prior to meeting
Meets 9 times each Academic Year
Schedule
Nov 2018 Nov 2019 Nov 2020 Nov 2021
FINAL DEADLINE FOR FACULTY GOVERNANCE APPROVAL Dec 2018 Dec 2019 Dec 2020 Dec 2021
BULLETIN FREEZE DATE (Registrar's Office) Dec 15, 2018 Dec 15, 2019 Dec 15, 2020 Dec 15, 2021
MASTER SCHEDULE &
BULLETIN PUBLISH DATE
Feb 2019 Feb 2020 Feb 2021 Feb 2022

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