Payroll Department

Due to the number of employees that will need training on how to enter time and absences, online resources will be offered in an on-demand and self-paced format to include demo videos and printable job aids. These resources will be available the week of July 12, 2021.

Departmental Facilitators have been identified for every College, Division, and Campus across the UofSC system to create a support system for Students, Staff, and Faculty once we are live in HCM PeopleSoft. Our goal is to provide our campus community with a support system as we learn how to use this new system and these Facilitators will play a key role in making this happen.

In this new Time/Labor and Absence Management system, the supervisor of record, including UofSC Affiliates, have a one-stop-shop to view time and absence details and approve transactions. Managers will be able to:

• Approve time and enter time on behalf of the employee
• Approve leave requests and initiate requests on behalf of the employee
• Enter unforeseen absences at the time they occur or up to 60 days in the past by a designated approver
• Adjust timesheets up to 60 days retroactively

Due to the number of Managers that will need training, online resources will be offered in an on-demand and self-paced format to include demo videos and printable job aids. These resources will be available the week of July 12.

We are also offering live webinar options where the work you do as a Manager in this new system will be demonstrated. You will receive a targeted email providing links to three webinar options.

The TL/ABS Approver role is intended to be a back-up to the manager in the event of their absence or other extenuating circumstances.

In this new Time/Labor and Absence Management system, the TL/ABS approvers have a one-stop-shop to view time and absence details and approve transactions. TL/ABS Approvers will be able to:

• Access all employees within their department(s)
• Enter/Adjust time on behalf of employees
• Request/Adjust leave on behalf of employees
• Cancel an absence on behalf of employees
• Approve time/leave on behalf of managers
• View compensatory time balances and usage
• View leave balances and usage
• Initiate requests on behalf of employees for Bone Marrow Donor, Organ Donor, Extended Absences (FMLA), Leave Transfer, and Sick Leave Advancement as provided by the add-on Leave Administrator role

All TL/ABS Approvers will be required to attend training before they are granted this role in HCM PeopleSoft. This training will be virtual, and everyone will be given the opportunity to practice the work you do as a TL/ABS Approver in this new system. You will receive a targeted email providing links to all scheduled dates and times.

Online training resources will be provided in an on-demand and self-paced format to include demo videos and printable job aids. These resources will be available the week of June 28, 2021.

The TL Approver role is intended to be a back-up to the manager in the event of their absence or other extenuating circumstances.

In this new Time/Labor and Absence Management system, the TL Approvers have a one-stop-shop to view time and absence details and approve transactions. TL Approvers will be able to:

• Access all employees within your department(s)
• Enter/Adjust time on behalf of employees
• Approve time on behalf of managers
• View compensatory time balances and usage
• View leave balances and usage

 All TL Approvers will be required to attend training before they are granted this role in HCM PeopleSoft. This training will be virtual, and everyone will be given the opportunity to practice the work you do as a TL/ABS Approver in this new system. You will receive a targeted email providing links to all scheduled dates and times.

Online training resources will be provided in an on-demand and self-paced format to include demo videos and printable job aids. These resources will be available the week of June 28, 2021.

A View Only option, which grants read only departmental access, is available to those who have not been identified as an approver but may need access to employee time and absence information. In this new Time/Labor and Absence Management system, the employees with View Only access will be able to:

• View employee timesheets and leave requests
• View compensatory time balances and usage
• View leave balances and usage

Online training resources will be provided employees with View Only access in an on-demand and self-paced format to include demo videos and printable job aids. These resources will be available the week of July 12, 2021.

All TL/ABS Approver will be Departmental Facilitators, the front-line support for students, staff and faculty within their assigned department(s).

Departmental Facilitators will:

• Assist in communicating important information regarding the new system
• Develop a strong understanding of the processes, procedural changes, and system to assist peers in familiarizing themselves with the new normal
• Gather feedback from employees about how they view the changes (both + & - )
• Help troubleshoot employee questions, concerns and issues
• Help communicate issue resolution from the project team back to employees
• Actively participate in regularly scheduled calls to provide feedback to the project team and to be updated on the latest information regarding the new system

Use the Search field to enter your department number or department name to find your Departmental Facilitator.