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The HCM PeopleSoft system replaces ITAMS.
Time and Absence Queries and Reports are Now Available on the WorkCenter!
Time and Absence queries and reports are now available on the Time and Absence WorkCenter for individuals that approve timesheets and absence requests as either manager or TL/ABS approver. The below Time and Absence Queries and Reports Reference Guide provides detailed information about each query/report, along with some helpful tips.
Timesheet Icon Reference Guide [pdf]
Time Reporting Code Reference Guide [pdf]
Absence Type Reference Guide [pdf]
Requesting an Absence for All Eligible Employees
- Request a Full Day Absence [pdf]
- DEMO VIDEO Request a Full Day Absence
- Request a Partial Day Absence [pdf]
- DEMO VIDEO Request a Partial Day Absence
- Cancel an Absence [pdf]
- Request to Donate Leave [pdf]
- Request to Receive Donated Leave [pdf]
- Request an Extended Absence (FMLA) [pdf]
- Request an Absence with an FMLA Reason [pdf]
Viewing Absence Balances and Requests for All Eligible Employees
Temporary and student employees who enter all time worked into the timesheet (your offer letter mentioned an FLSA status of Non-Exempt and a pay type of hourly).
Staff employees in FTE, Research Grant, or Time Limited positions who enter all time worked into the timesheet. These employees are often referred to as ‘Salaried Non-Exempt’ (your offer letter mentioned an FLSA Status of Non-Exempt but referenced an annual salary amount not an hourly rate as shown for Hourly employees).
- UPDATED Enter a Timesheet as a Salary Non-exempt Employee [pdf]
- DEMO VIDEO Enter a Timesheet as a Salary Non-exempt Employee
- Edit a Timesheet as a Salary Non-exempt Employee [pdf]
- Earn Comp Time on a Timesheet as a Salary Non-exempt Employee [pdf]
- Earn Holiday Comp Time on a Timesheet as a Salary Non-exempt Employee [pdf]
- Use Earned Comp Time on a Timesheet as a Salary Non-exempt Employee [pdf]
- Use Earned Holiday Comp Time on a Timesheet as a Salary Non-exempt Employee [pdf]
- View Compensatory and Holiday Compensatory Balances as a Salary Non-exempt Employee [pdf]
- View Payable Time as a Salary Non-exempt Employee [pdf]
- View Time Summary as a Salary Non-exempt Employee [pdf]
Staff and faculty employees in FTE, Research Grant, or Time Limited positions who are Exempt from the FLSA and as such do not enter regular working hours into a timesheet. These employees only do exception time reporting in a timesheet (working on a holiday or hazardous weather). They are often referred to as ‘Salaried Exempt’ (your offer letter mentioned an FLSA Status of Exempt and referenced an annual salary amount).
- Edit a Submitted Timesheet as a Salary Exempt Employee [pdf]
- Earn Holiday Comp Time on a Timesheet as a Salary Exempt Employee [pdf]
- Use Earned Holiday Comp Time on a Timesheet as a Salary Exempt Employee [pdf]
- View Earned Holiday Compensatory Balances as a Salary Exempt Employee [pdf]
- View Payable Time as a Salary Exempt Employee [pdf]
- View Time Summary as a Salary Exempt Employee [pdf]
Employees in a position that qualifies for a 28 day FLSA period.
Employees in Housing and Facilities that will track time worked to a Work Order number.
- Enter or Adjust Time on an Elapsed Timesheet Using Multiple Work Orders as a Facilities Employee [pdf]
- Earn Comp Time on an Elapsed Timesheet Using Multiple Work Orders as a Facilities Employee [pdf]
- Earn Holiday Comp on an Elapsed Timesheet Using Multiple Work Orders as a Facilities Employee [pdf]
- Use Comp Time/Holiday Comp Time on a Timesheet Using Multiple Work Orders as a Facilities Employee [pdf]
- View Compensatory Balances as a Facilities Employee [pdf]
- View Payable Time as a Facilities Employee [pdf]
- View Time Summary as a Facilities Employee [pdf]
Employees that are in positions that are approved for call back, on call, and/or shift differential will utilize Time and Labor punch timesheets to track time worked.
Temporary and student employees in positions which are Exempt from the FLSA and as such do not enter working hours into a timesheet (your offer letter mentioned an FLSA Status of Exempt and referenced an annual salary amount). (Note: For purposes of this Time and Absence system, only exempt temporary staff will be entering leave of absence hours into a timesheet. TFAC (adjuncts) and exempt student employees do not enter any time worked or leave of absence into the timesheet.
Time and Absence queries and reports are now available on the Time and Absence WorkCenter for individuals that approve timesheets and absence requests as the manager. The recording and presentation for the manager training session are available below.
Review the Manager Self Service Training presentation [pdf] for detailed information about the new Time and Absence System. You can view a recording of the Manager Self Service training to see how a manager can enter a timesheet and request an absence on behalf of an employee and approve timesheets and absence request in the Time and Absence Workcenter.
Timesheet Icon Reference Guide [pdf]
Time Reporting Code Reference Guide [pdf]
Absence Type Reference Guide [pdf]
New Features Reference for Employee Self Service [pdf]
Requesting an Absence for All Eligible Employees
- Request a Full Day Absence on Behalf of an Employee [pdf]
- Request a Partial Day Absence on Behalf of an Employee [pdf]
- Request an Absence from the My Team Tile on Behalf of an Employee [pdf]
- Cancel an Absence on Behalf of an Employee [pdf]
Approving Absence Requests
Viewing Absence Balances and Requests for All Eligible Employees
Temporary and student employees who enter all time worked into the timesheet (your offer letter mentioned an FLSA status of Non-Exempt and a pay type of hourly).
Staff employees in FTE, Research Grant, or Time Limited positions who enter all time worked into the timesheet. These employees are often referred to as ‘Salaried Non-Exempt’ (your offer letter mentioned an FLSA Status of Non-Exempt but referenced an annual salary amount not an hourly rate as shown for Hourly employees).
- UPDATED Enter a Timesheet on Behalf of a Salary Non-exempt Employee [pdf]
- Adjust a Timesheet on Behalf of a Salary Non-exempt Employee [pdf]
- Earn Comp Time on a Timesheet on Behalf of a Salary Non-exempt Employee [pdf]
- Enter Time Worked on a Holiday on Behalf of a Salary Non-exempt Employee [pdf]
- Use Earned Comp Time on a Timesheet on Behalf of a Salary Non-exempt Employee [pdf]
- Use Earned Holiday Comp Time on a Timesheet on Behalf of a Salary Non-exempt Employee [pdf]
Staff and faculty employees in FTE, Research Grant, or Time Limited positions who are Exempt from the FLSA and as such do not enter regular working hours into a timesheet. These employees only do exception time reporting in a timesheet (working on a holiday or hazardous weather). They are often referred to as ‘Salaried Exempt’ (your offer letter mentioned an FLSA Status of Exempt and referenced an annual salary amount).
Employees in a position that qualifies for a 28 day FLSA period.
- Enter a Full 28 Day Timesheet on Behalf of a 28 Day Police Employee [pdf]
- Adjust a Timesheet on Behalf of a 28 Day Police Employee [pdf]
- Enter Overtime on a Timesheet on Behalf of 28 Day Police Employee [pdf]
- Enter Time Worked on a Holiday on a Timesheet on Behalf of a 28 Day Police Employee [pdf]
- Use Earned Comp Time on a Timesheet on Behalf of 28 Day Police Employee [pdf]
- View Weekly Time Calendars for 28 Day Police Employees [pdf]
Employees in Housing and Facilities that will track time worked to a Work Order number.
- Enter or Adjust Time on an Elapsed Timesheet Using Multiple Work Orders on Behalf of a Facilities Employee [pdf]
- Earn Comp Time on an Elapsed Timesheet Using Multiple Work Orders on Behalf of a Facilities Employee [pdf]
- Earn Holiday Comp on an Elapsed Timesheet Using Multiple Work Orders on Behalf of a Facilities Employee [pdf]
- Use Comp Time/Holiday Comp Time on a Timesheet Using Multiple Work Orders on Behalf of a Facilities Employee [pdf]
Employees that are in positions that are approved for call back, on call, and/or shift differential will utilize Time and Labor punch timesheets to track time worked.
- Enter or Adjust Time on a Punch Timesheet on Behalf of an Employee [pdf]
- Enter On Call/Call Back on a Punch Timesheet on Behalf of an Employee [pdf]
- Earn Comp Time on a Punch Timesheet on Behalf of an Employee [pdf]
- Earn Holiday Comp Time on a Punch Timesheet on Behalf of an Employee [pdf]
- Using Comp Time on a Punch Timesheet on Behalf of an Employee [pdf]
Temporary and student employees in positions which are Exempt from the FLSA and as such do not enter working hours into a timesheet (your offer letter mentioned an FLSA Status of Exempt and referenced an annual salary amount). (Note: For purposes of this Time and Absence system, only exempt temporary staff will be entering leave of absence hours into a timesheet. TFAC (adjuncts) and exempt student employees do not enter any time worked or leave of absence into the timesheet.
The TL/ABS Approver role is intended to be a back-up to the manager in the event of their absence or other extenuating circumstances.
Review the TL/ABS Approver Training presentation [pdf] for detailed information about the new Time and Absence System.
Timesheet Icon Reference Guide [pdf]
Time Reporting Code Reference Guide [pdf]
Absence Type Reference Guide [pdf]
New Features Reference for Employee Self Service [pdf]
Requesting an Absence for All Eligible Employees
- Request a Full Day Absence on Behalf of an Employee [pdf]
- Request a Partial Day Absence on Behalf of an Employee [pdf]
- Cancel an Absence on Behalf of an Employee [pdf]
Approving Absence Requests
Viewing Absence Balances and Requests for All Eligible Employees
Temporary and student employees who enter all time worked into the timesheet (your offer letter mentioned an FLSA status of Non-Exempt and a pay type of hourly).
Staff employees in FTE, Research Grant, or Time Limited positions who enter all time worked into the timesheet. These employees are often referred to as ‘Salaried Non-Exempt’ (your offer letter mentioned an FLSA Status of Non-Exempt but referenced an annual salary amount not an hourly rate as shown for Hourly employees).
- UPDATED Enter a Timesheet on Behalf of a Salary Non-exempt Employee [pdf]
- Adjust a Timesheet on Behalf of a Salary Non-exempt Employee [pdf]
- Earn Comp Time on a Timesheet on Behalf of a Salary Non-exempt Employee [pdf]
- Enter Time Worked on a Holiday on Behalf of a Salary Non-exempt Employee [pdf]
- Use Earned Comp Time on a Timesheet on Behalf of a Salary Non-exempt Employee [pdf]
- Use Earned Holiday Comp Time on a Timesheet on Behalf of a Salary Non-exempt Employee [pdf]
Staff and faculty employees in FTE, Research Grant, or Time Limited positions who are Exempt from the FLSA and as such do not enter regular working hours into a timesheet. These employees only do exception time reporting in a timesheet (working on a holiday or hazardous weather). They are often referred to as ‘Salaried Exempt’ (your offer letter mentioned an FLSA Status of Exempt and referenced an annual salary amount).
Employees in a position that qualifies for a 28 day FLSA period.
- Enter a Full 28 Day Timesheet on Behalf of a 28 Day Police Employee [pdf]
- Adjust a Timesheet on Behalf of a 28 Day Police Employee [pdf]
- Enter Overtime on a Timesheet on Behalf of 28 Day Police Employee [pdf]
- Enter Time Worked on a Holiday on a Timesheet on Behalf of a 28 Day Police Employee [pdf]
- Use Earned Comp Time on a Timesheet on Behalf of 28 Day Police Employee [pdf]
- View Weekly Time Calendars for 28 Day Police Employees [pdf]
- Manage Work Schedules for 28 Day Police Employees [pdf]
Employees in Housing and Facilities that will track time worked to a Work Order number.
- Enter or Adjust Time on an Elapsed Timesheet Using Multiple Work Orders on Behalf of a Facilities Employee [pdf]
- Earn Comp Time on an Elapsed Timesheet Using Multiple Work Orders on Behalf of a Facilities Employee [pdf]
- Earn Holiday Comp Time on an Elapsed Timesheet Using Multiple Work Orders on Behalf of a Facilities Employee [pdf]
- Use Comp Time/Holiday Comp Time on a Timesheet Using Multiple Work Orders on Behalf of a Facilities Employee [pdf]
Employees that are in positions that are approved for call back, on call, and/or shift differential will utilize Time and Labor punch timesheets to track time worked.
- Enter or Adjust Time on a Punch Timesheet on Behalf of an Employee [pdf]
- Enter On Call/Call Back on a Punch Timesheet on Behalf of an Employee [pdf]
- Earn Comp Time on a Punch Timesheet on Behalf of an Employee [pdf]
- Earn Holiday Comp Time on a Punch Timesheet on Behalf of an Employee [pdf]
- Use Comp Time on a Punch Timesheet on Behalf of an Employee [pdf]
Temporary and student employees in positions which are Exempt from the FLSA and as such do not enter working hours into a timesheet (your offer letter mentioned an FLSA Status of Exempt and referenced an annual salary amount). (Note: For purposes of this Time and Absence system, only exempt temporary staff will be entering leave of absence hours into a timesheet. TFAC (adjuncts) and exempt student employees do not enter any time worked or leave of absence into the timesheet.
TL/ABS Approver Queries and Reports Recording
TL/ABS Approver Queries and Reports Presentation [pdf]
Topics covered in this session are:
New Time and Absence Queries/Reports
- Where to Find the Queries/Reports
- Time and Labor Queries/Reports
- Absence Management Queries/Reports
Additional Time and Absence System Topics
- Eligibility Groups for Absence Management
- Payable Time Status
- Review of Employee Types
- Absence Approvals
- Approve Multiple Absence Requests Page
- New System Features
TL/ABS Approver Touchpoint Session Recording
TL/ABS Approver Touchpoint - Presentation [pdf]
Topics covered in this session are:
- Cancel an Absence Request in Employee Self Service
- Approving Canceled Absence Requests
- Cancel an Absence Request on Behalf of an Employee
- Partial Day Absence Request
- FMLA Documentation
- Indicating Comp Time on Timesheets
- Timesheet Icons
- Managing Exceptions
- Entering Time to the Minute on the Timesheet
- What to do on a Timesheet for a Paid UofSC Holiday
- Understanding Timesheet Status
- Get Employees Sort Options
- Tips and Reminders
- Fixes on the Way
TL/ABS Approver Touchpoint Session Recording
TL/ABS Approver Touchpoint - Presentation [pdf]
Topics covered in this session are:
- Requesting a Leave of Absence
- Cancel an Absence Request
- Approving Canceled Absence Requests
- Leave Balance Updates
- Compensatory Time vs. Overtime Pay
- Indicating Compensatory Time vs. Overtime Pay on the Timesheet
- Using Earned Compensatory Time
- Partial Day Absence Request
- Employee Types that Enter Regular Hours on a Timesheet
- Employee Types that Do Not Enter Regular Hours on a Timesheet
- FMLA – Extended Leave
- Managing Exceptions
- How to Request the TL/ABS Approver Role
- Tips and Reminders
- Fixes on the Way and What’s Fixed
TL/ABS Approver Touchpoint Session Recording
TL/ABS Approver Touchpoint - Presentation [pdf]
Topics covered in this session are:
- Review Time and Absence Employee Self Service Tiles
- Managing Exceptions
- Timesheet Approval Workflow
- Email Notifications
- Timely Supervisor Updates are Crucial
- New TL/ABS Approver Request Process
- New HCM All Access Form
- Timesheet Reminders
- Absence Reminders
- Fixes on the Way
Note: The topics for each touchpoint session are selected based on questions received and therefore may be repeated.
For answers to common questions about requesting absences and managing leave balances, visit the Time Away from Work page on the Human Resources website.
For answers to common questions about timesheets, visit the Time and Absence page on the Payroll website.
If you have any questions, please contact CMTEAM@sc.edu.