Skip to Content

Payroll Department

Time/Labor and Absence Management in HCM PeopleSoft

Our Time/Labor and Absence Management modules in HCM PeopleSoft bring pay, time, and absence management together into one system.

We recently made some changes to the Business Manager role in PeopleSoft HCM. Those with this role will now be able to access HR queries, and we've also added new payroll queries. Please refer to the below document for a list of available queries.

The HCM All Access form has been updated to reflect this change to the Business Manager role. When submitting HCM access requests, please ensure you are using the current version of the form, so you see all roles/options currently available in the system. The current version of the access form is always housed in the ServiceNow system, available by searching ‘HCM’ in the search field and selecting the first option that appears.


Login to the HCM PeopleSoft System

To log in, use your Network Username and password. This requires two-factor authentication (DUO).
The HCM PeopleSoft system replaces ITAMS.

It is important to note that you will receive an error message (STR_PCMINVPORTAL: Invalid portal name) when logged into both the HCM PeopleSoft and Finance PeopleSoft systems in the same browser. It is recommended that you use different browsers for each system (Edge, Chrome, Safari, etc.). If that doesn’t work, clear your browser cache using the How to clear your web browser's cache instructions.

Student employees who enter all time worked into the timesheet (your offer letter mentioned an FLSA status of Non-Exempt and a pay type of hourly).

Timesheet Icon Reference Guide [pdf]

Time Reporting Code Reference Guide [pdf]

Absence Type Reference Guide [pdf]

Manage Paid Holidays [pdf]

New Features Reference for Employee Self Service [pdf]

Saving and Editing Favorites [pdf]

Holiday Comp Payout Reference Guide [pdf]

Requesting an Absence for All Eligible Employees

Viewing Absence Balances and Requests for All Eligible Employees

Temporary and student employees who enter all time worked into the timesheet (your offer letter mentioned an FLSA status of Non-Exempt and a pay type of hourly).

Staff employees in FTE, Research Grant, or Time Limited positions who enter all time worked into the timesheet. These employees are often referred to as ‘Salaried Non-Exempt’ (your offer letter mentioned an FLSA Status of Non-Exempt but referenced an annual salary amount not an hourly rate as shown for Hourly employees).

Staff and faculty employees in FTE, Research Grant, or Time Limited positions who are Exempt from the FLSA and as such do not enter regular working hours into a timesheet. These employees only do exception time reporting in a timesheet (working on a holiday or hazardous weather). They are often referred to as ‘Salaried Exempt’ (your offer letter mentioned an FLSA Status of Exempt and referenced an annual salary amount).

Employees in a position that qualifies for a 28 day FLSA period.

Employees in Housing and Facilities that will track time worked to a Work Order number.

Employees that are in positions that are approved for call back, on call, and/or shift differential will utilize Time and Labor punch timesheets to track time worked.

Temporary and student employees in positions which are Exempt from the FLSA and as such do not enter working hours into a timesheet (your offer letter mentioned an FLSA Status of Exempt and referenced an annual salary amount). (Note: For purposes of this Time and Absence system, only exempt temporary staff will be entering leave of absence hours into a timesheet. TFAC (adjuncts) and exempt student employees do not enter any time worked or leave of absence into the timesheet.

 

Time and Absence queries and reports are now available on the Time and Absence WorkCenter for individuals that approve timesheets and absence requests as the manager. A reference guide is available below.

Review the Manager Self Service Training presentation [pdf] for detailed information about the new Time and Absence System. You can view a recording of the Manager Self Service training to see how a manager can enter a timesheet and request an absence on behalf of an employee and approve timesheets and absence request in the Time and Absence Workcenter.

Timesheet Icon Reference Guide [pdf]

Time Reporting Code Reference Guide [pdf]

Absence Type Reference Guide [pdf]

Manage Paid Holidays [pdf]

New Features Reference for Employee Self Service [pdf]

Saving and Editing Favorites [pdf]

Time and Absence Queries/Reports Reference Guide [pdf]

Holiday Comp Payout Reference Guide [pdf]

Requesting an Absence for All Eligible Employees

Approving Absence Requests

Viewing Absence Balances and Requests for All Eligible Employees

Temporary and student employees who enter all time worked into the timesheet (your offer letter mentioned an FLSA status of Non-Exempt and a pay type of hourly).

Staff employees in FTE, Research Grant, or Time Limited positions who enter all time worked into the timesheet. These employees are often referred to as ‘Salaried Non-Exempt’ (your offer letter mentioned an FLSA Status of Non-Exempt but referenced an annual salary amount not an hourly rate as shown for Hourly employees).

Staff and faculty employees in FTE, Research Grant, or Time Limited positions who are Exempt from the FLSA and as such do not enter regular working hours into a timesheet. These employees only do exception time reporting in a timesheet (working on a holiday or hazardous weather). They are often referred to as ‘Salaried Exempt’ (your offer letter mentioned an FLSA Status of Exempt and referenced an annual salary amount). 

Employees in a position that qualifies for a 28 day FLSA period.

Employees in Housing and Facilities that will track time worked to a Work Order number.

Employees that are in positions that are approved for call back, on call, and/or shift differential will utilize Time and Labor punch timesheets to track time worked.

Temporary and student employees in positions which are Exempt from the FLSA and as such do not enter working hours into a timesheet (your offer letter mentioned an FLSA Status of Exempt and referenced an annual salary amount). (Note: For purposes of this Time and Absence system, only exempt temporary staff will be entering leave of absence hours into a timesheet. TFAC (adjuncts) and exempt student employees do not enter any time worked or leave of absence into the timesheet.

Request Additional Leave Types on Behalf of an Employee [pdf]

Request an Extended Absence on Behalf of an Employee [pdf]

View Extended Absence Request History [pdf]

View Leave Pool Transaction History [pdf]

The TL/ABS Approver role is intended to be a back-up to the manager in the event of their absence or other extenuating circumstances.

Review the TL/ABS Approver Training presentation [pdf] for detailed information about the new Time and Absence System.

Timesheet Icon Reference Guide [pdf]

Time Reporting Code Reference Guide [pdf]

Absence Type Reference Guide [pdf]

Manage Paid Holidays [pdf]

New Features Reference for Employee Self Service [pdf]

Saving and Editing Favorites [pdf]

Time and Absence Queries/Reports Reference Guide [pdf]

Holiday Comp Payout Reference Guide [pdf]

Requesting an Absence for All Eligible Employees

Approving Absence Requests

Viewing Absence Balances and Requests for All Eligible Employees

Temporary and student employees who enter all time worked into the timesheet (your offer letter mentioned an FLSA status of Non-Exempt and a pay type of hourly).

Staff employees in FTE, Research Grant, or Time Limited positions who enter all time worked into the timesheet. These employees are often referred to as ‘Salaried Non-Exempt’ (your offer letter mentioned an FLSA Status of Non-Exempt but referenced an annual salary amount not an hourly rate as shown for Hourly employees).

Staff and faculty employees in FTE, Research Grant, or Time Limited positions who are Exempt from the FLSA and as such do not enter regular working hours into a timesheet. These employees only do exception time reporting in a timesheet (working on a holiday or hazardous weather). They are often referred to as ‘Salaried Exempt’ (your offer letter mentioned an FLSA Status of Exempt and referenced an annual salary amount). 

Employees in a position that qualifies for a 28 day FLSA period.

Employees in Housing and Facilities that will track time worked to a Work Order number.

Employees that are in positions that are approved for call back, on call, and/or shift differential will utilize Time and Labor punch timesheets to track time worked.

Temporary and student employees in positions which are Exempt from the FLSA and as such do not enter working hours into a timesheet (your offer letter mentioned an FLSA Status of Exempt and referenced an annual salary amount). (Note: For purposes of this Time and Absence system, only exempt temporary staff will be entering leave of absence hours into a timesheet. TFAC (adjuncts) and exempt student employees do not enter any time worked or leave of absence into the timesheet.

TL/ABS Approver Touchpoint Recording

TL/ABS Approver Touchpoint Presentation [pdf]

Topics covered in this session are:

Time and Labor Agenda items:

    • Coming Soon!! Holiday Comp Payout
    • Highlighted Holiday
    • Timesheet Exceptions
    • Setting Expectations for Off Cycle Requests

Absence Agenda items:

    • Absence Approval Deadlines
    • Coming Soon! Paid Parental Leave

Shared Items:

    • Quick Review of Reports Available on the Time and Absence Workcenter
    • Security/Service Now Tickets: Things We Look for When Approving Access

TL/ABS Approver Queries and Reports Recording

TL/ABS Approver Queries and Reports Presentation [pdf]

Topics covered in this session are:

New Time and Absence Queries/Reports

    • Where to Find the Queries/Reports
    • Time and Labor Queries/Reports
    • Absence Management Queries/Reports

Additional Time and Absence System Topics

    • Eligibility Groups for Absence Management
    • Payable Time Status
    • Review of Employee Types
    • Absence Approvals
    • Approve Multiple Absence Requests Page
    • New System Features

TL/ABS Approver Touchpoint Session Recording

TL/ABS Approver Touchpoint - Presentation [pdf]

Topics covered in this session are:

  • Cancel an Absence Request in Employee Self Service
  • Approving Canceled Absence Requests
  • Cancel an Absence Request on Behalf of an Employee
  • Partial Day Absence Request
  • FMLA Documentation
  • Indicating Comp Time on Timesheets
  • Timesheet Icons
  • Managing Exceptions
  • Entering Time to the Minute on the Timesheet
  • What to do on a Timesheet for a Paid UofSC Holiday
  • Understanding Timesheet Status
  • Get Employees Sort Options
  • Tips and Reminders
  • Fixes on the Way

TL/ABS Approver Touchpoint Session Recording

TL/ABS Approver Touchpoint - Presentation [pdf]

Topics covered in this session are:

  • Requesting a Leave of Absence
  • Cancel an Absence Request
  • Approving Canceled Absence Requests
  • Leave Balance Updates
  • Compensatory Time vs. Overtime Pay
  • Indicating Compensatory Time vs. Overtime Pay on the Timesheet
  • Using Earned Compensatory Time
  • Partial Day Absence Request
  • Employee Types that Enter Regular Hours on a Timesheet
  • Employee Types that Do Not Enter Regular Hours on a Timesheet
  • FMLA – Extended Leave 
  • Managing Exceptions
  • How to Request the TL/ABS Approver Role
  • Tips and Reminders
  • Fixes on the Way and What’s Fixed

TL/ABS Approver Touchpoint Session Recording

TL/ABS Approver Touchpoint - Presentation [pdf]

Topics covered in this session are:

  • Review Time and Absence Employee Self Service Tiles
  • Managing Exceptions
  • Timesheet Approval Workflow
  • Email Notifications
  • Timely Supervisor Updates are Crucial
  • New TL/ABS Approver Request Process
  • New HCM All Access Form
  • Timesheet Reminders
  • Absence Reminders
  • Fixes on the Way

Note: The topics for each touchpoint session are selected based on questions received and therefore may be repeated.

For answers to common questions about requesting absences and managing leave balances, visit the Time Away from Work page on the Human Resources website.

For answers to common questions about timesheets, visit the Time and Absence page on the Payroll website.

If you have any questions regarding absences, please contact HRLEAVE@mailbox.sc.edu.
If you have any questions regarding timesheets, please contact PAYROLL@mailbox.sc.edu.

 

Challenge the conventional. Create the exceptional. No Limits.

©