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Payroll Department

My Payroll

We can answer many of your questions concerning compensation and point you toward essential resources for setting up and managing your pay. 

Manage Your Payroll

Access your personal university data and make changes to your information using Employee Self Service.

Employees can complete electronic consent for year end tax forms through PeopleSoft Employee Service Service/Payroll.

Go to Employee Self Service »

 

Set Up or Change Direct Deposit

Direct Deposit Instructions »

 


Payroll Questions

Yes, employees can consent to receiving Form W2s electronically by following these steps. The deadline for 2019 tax year electronic consent is January 6, 2020.

STEP 1:  Log into the HR/Payroll system at hcm.ps.sc.edu. 

When you sign into the system, you will arrive at a web page that displays five Employee Self Service options (or “tiles”): Payroll, Personal Details, Benefit Details, USC Profile and Talent Profile. 

STEP 2:  Select the Payroll tile 

  • Click on “W-2/W-2c Consent” and read the disclaimer.  If you would like to proceed, check the box beside “I consent to receive W-2 or W-2c forms electronically”.  
  • Click “Submit”, a dialog box will open that requires the last 4 of your SSN.  
  • You will receive a confirmation email that you have consented to receive the form electronically. 

Once your consent forms have been submitted, they will remain valid until a Withdrawal of Consent Form is completed in PeopleSoft.  This means that your initial consent form will remain in effect for future years unless you wish to change your consent or your employment ends. 

Call us at 803-777-4227 immediately so we can process a stop payment request. We will issue another check within a week. If you find the lost check, bring it to the Payroll department at 1600 Hampton Street.

Payroll will need a signed authorization form to release your employment information to a third party. Most companies that require verifications will provide the form for the employees to fill out and will send them to us. 

Authorization forms and verification requests may be sent directly to Payroll via fax, at 803-777-8080, or mail. 

Send to:
1600 Hampton Street, 7th floor
University of South Carolina
Columbia, South Carolina 29208

Your paycheck can be picked up at the Payroll department located at 1600 Hampton St., 7th floor. For employees at campuses besides Columbia, please contact your local HR representative for the central location at your respective campus.

Check with your department to make sure the timecard was sent to Payroll by the processing date. If you are a new hire or are expecting a change in compensation, check with your department to make sure your HR actions were submitted by the specified deadlines.

See Processing Dates »

No. According to South Carolina law, employees cannot be paid any earlier than their scheduled pay date.

If you are a new hire whose direct deposit information is in process or you are changing direct deposit accounts, you may have one paycheck printed as a paper check until the direct deposit can be established and validated by the bank.


Payroll Deductions

No. A payroll deduction to your gross pay and a direct deposit authorization are two separate things.

Payroll deductions such as parking, Family Fund and United Way must be stopped by contacting that department directly. For other types of deductions, contact our department.

Court or state ordered deductions (such as child support or tax levies) cannot be stopped by the Payroll Office.

Effective April 1, 2019, the Benefits Office administers the benefits programs in PeopleSoft that either initiate, change or stop benefit deductions. The Benefits Office can assist with any benefits questions that translate into benefits deductions. 


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