Go to ITAMS
Access your account and manage your time through our online system. You can choose to enter your hours each day and save your timesheet, or wait until the end of the week.
Training Guides
For Student and Hourly Employees [pdf]
For Employees Reporting Time and Weekly Leave (Non-Exempt Salaried) [pdf]
For Employees Reporting Leave Semi-Monthly (Salaried Exempt) [pdf]
For Managers and Department Approvers [pdf]
Web-based Supervisor Update Program [pdf]
Reference Materials
Time Codes
Frequently Used Time Codes
| Code | Description |
|---|---|
| USC-WORKED | To record worked hours for all non-exempt employees. |
| USC A/L | Annual Leave taken is paid leave that can be used by eligible employees for any purpose. Requests for annual leave must be pre-approved by the employee’s supervisor |
| USC S/L-PERSONAL | Sick Leave taken is used for absences due to personal illness or injury incapacitating the employee from performing the full duties of the position |
| USC S/L-FAMILY | Family Sick Leave -leave hours that are used to care for an immediate family member. |
| USC HOLIDAY | Paid Holiday |
| USC S/L-FMLA | Sick leave hours used for Family Medical Leave Act purposes. Pre-authorization by Human Resources is required. |
| USC A/L-FMLA | Annual leave hours used for Family Medical Leave Act purposes. Pre-authorization by Human Resources is required. |
| USC A/L-AS-S/L | For use if sick leave balance is exhausted and employee has authorization from supervisor to use annual leave hours for sick leave. |
| USC COMP-TAKEN | Non-exempt salaried employees who have earned compensatory hours will use those hours by selecting this timecode. |
| USC A/L-AS-LWOP | When an employee who has exhausted all available leave balances and takes leave time, the absence will be recorded as leave without pay. |
| USC JURY-DUTY | Jury Duty |
| USC LWOP-PERS | Leave Without Pay autocalculated by the system if schedule is not met. |
| USC LWOP-PERSNL | Unpaid Personal Leave used to report authorized unpaid absences of up to 10 consecutive calendar days. |
| USC LWOP-UNAUTH | An absence that was not previously approved by the Department Chair or authorized supervisor. |
| USC S/L-WCOMP | Pre-authorization by Human Resources is required. Use the S/L-WCOMP time code when an eligible employee is incapacitated for duty because of a work-related injury or illness and elects to be placed on paid leave status using accrued sick leave |
| USC MILITARY | Paid Military Duty |
| USC HAZW-PAID | The Governor may declare a weather-related state of emergency and provide paid hazardous weather leave to eligible state employees. Only use the Hazw-Paid time code to record hours when the weather related absence is declared as leave. |
| USC VOTE | Voting Leave (approval required) |
| USC COURT-LEAVE | Employees subpoenaed, or who appear as a witness or in any other official University capacity in a court, hearing, or mediation, should record the hours as Court-Leave. |
| USC BEREAVEMENT | To record up to three consecutive days of leave due to a death of an immediate family member. |
| USC BLOOD-DONOR | Employees are permitted to participate in university-sponsored blood drives without using annual or sick leave. |
All Time Codes
Forms
There are three essential forms you'll need for timekeeping with ITAMS:
Appoint a payroll contact, an HR contact and a timekeeper for every department. Must
be accompanied by a Statement of User Responsibility.
ITAMS Departmental Approver Authorization Form [pdf]
Designate a department contact to change supervisory information. Must be accompanied
by a Statement of User Responsibility
Authorization for Web-Based Supervisor Update Program [pdf]
Acknowledge that the university's policy prohibits the disclosure of sensitive information.
Statement of User Responsibility [pdf]