The Office of the Controller is responsible for ensuring proper stewardship of the
university's financial resources through effective policies, procedures and internal
controls. We strive to provide excellent customer service and the highest integrity
in financial reporting.
How to Use the Finance Intranet
The Finance Intranet is an internal reporting tool that can be used to research PeopleSoft
transactions and retrieve account balances.
Retro Payroll Funding Changes Update
The Payroll Retro Funding Change process is as follows:
The Payroll Retro Funding Change form should be completed and emailed to
RetroJE@mailbox.sc.edu along with all supporting documentation. Payroll Retro Funding Changes Form – Updated April 2021 [pdf] This form has been updated as of April 2021 to include a reminder that a Cost Transfer Justification form must be completed and attached if a USCSP is part of the transaction. NEW - Cost Transfer Justification Form [pdf] No manual forms or hard copies are accepted. The Payroll Retro forms are reviewed
and entered into the General Ledger as a JE. Much like the Finance JV process for
AP Vouchers, the form and documentation are needed in order to process the retro funding
changes being requested. In addition, while we left the combo code on the form, it
is important for everyone to become familiar with your actual chartfields as the General
Ledger will use the full chartstring and not the combo code. HCM Distribution is available on the HUB and looks similar to what was available in
the General Accounting Intranet for Labor/Fringe Distribution. It includes the direct
earnings and fringe from PS HCM and incorporates the new GL payroll retro funding
We brought this process back to a somewhat manual process to help us identify and
ensure a good efficient process. Once this has been done, then we will develop an
electronic form and workflow in the system in order to improve the process.
We have developed job aids and an interactive webinar to help with learning to use
the HCM Distribution tool on the HUB. These can be found on the
Grants and Funds Management webpage.
In addition to the HCM Distribution tool on the HUB, the Finance Intranet now has
drill down capabilities for payroll.
If you have any questions, problems or concerns please email RetroJE@mailbox.sc.edu .
Graduate Assistant Emergency Financial Burden Loan Fund
The Controller's Office also manages payroll for the university. The Payroll department
prepares payrolls for the University of South Carolina in accordance with university
policies, while also adhering to federal and state rules and regulations.
Phone: 803-777-4227 Conduct online payroll transactions like viewing iTAMS, set up direct deposit, track important dates and more.
Mandy Kibler, University Controller1600 Hampton Street, 6th floor Columbia, SC 29208 Phone: 803-777-2602 Fax: 803-777-9586