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Student Employee Instructions

Law students are only allowed to work a total of 15 hours per week while classes are in session. University policy does not allow students who work for two or more departments to work over 20 hours per week in their combined positions.

Ronée Woodley, Dean’s Suite Administrative Coordinator, is responsible for all student hiring. Ms. Woodley’s office is in the reception area of the Deans Suite, suite 273.

Hiring Process for Returning Student Employees

  1. Professors or departmental staff will inform Ms. Woodley of the student they have selected for employment; that professor or staff member will serve as the student’s supervisor. 
  1. Woodley will e-mail students selected for employment the Student Employee Information Form. This form includes links to sites that students will use to enter their hours each week in iTAMS (the University’s time keeping application), update their direct deposit information, and to other University employment resources. 
  1. Students must sign the Student Employee Information Form and return the form to Ms. Woodley (scanned copies sent via e-mail are acceptable). Ms. Woodley cannot complete the hiring process without this signed form. 
  1. Students cannot begin working until Ms. Woodley has confirmed to the student and to the faculty or staff member that the student has been approved for hire by HR.

Hiring Process for NEW Student Employees

  1. Professors or departmental staff will inform Ms. Woodley of the student they have selected for employment; that professor or staff member will serve as the student’s supervisor.
    • Students who have not been employed with the Law School before must show proof of eligibility to work in the U.S. as part of their hiring process. I-9 Advantage is the software application the University uses to facilitate this process.
  1. Students will receive an email from I-9 Advantage asking them to complete Section 1 of the indicated electronic form within three (3) days of receipt of the email. 
  1. After completion of Section 1 of the I-9 Advantage form, students must stop by Ms. Woodley’s office to provide her the official forms of identification needed to verify eligibility to work in the U.S. A list of acceptable documents can be found on the U.S. Citizenship and Immigration Services website. Woodley can only accept original and current documents (no copies will be accepted). Students must also bring their signed Student Employee Information Form (referenced in step 4 below) to Ms. Woodley. Ms. Woodley will be available any time M-F between 9 – 10 am and 1 – 2 pm. Students may also e-mail Ms. Woodley to make an appointment. 
  1. Woodley will e-mail students the Student Employee Information Form. This form includes links to sites students will use to enter their hours each week in iTAMS (the University’s time keeping application), set up direct deposit, and to other University employment resources. Ms. Woodley must receive this signed form to complete the hiring process. 
  1. Students cannot begin working until Ms. Woodley has confirmed to the student and to the faculty or staff member that the student has been approved for hire by HR.

Reporting Time Worked

As noted in the Student Employee Information Form, all students will be paid on a pay lag.

RAs/ASP Tutors and Departmental Employees

Students must submit their hours into the iTAMS system each week on Saturday, or by noon the following Monday, so that their supervisor can approve their timesheet by the payroll cut-off date. Students should check with their supervisor to confirm their work schedule. 

LRAW Tutors

LRAW Tutors are paid a salary and do not need to submit their hours each week. 

Work Study Students

The beginning and end dates for Work Study students are determined by the Financial Aid Office. Students will need to submit their hours into the iTAMS system each week on Friday, or by noon the following Monday, so that their supervisor can approve their timesheet by the payroll cut-off date. Students should check with their supervisor to confirm their work schedule.


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