When the principal investigator (PI) of a sponsored award leaves the University of South Carolina and wishes to transfer the award to a new institution, the PI should notify his/her department chair, the sponsoring agency and SAM. All transfer requests must go through SAM, and must be approved by the sponsor.
SAM will provide guidance on each sponsor’s requirements for terminating or transferring
a project. Some sponsors, including NSF and NIH, have standard processes and require
the submission of forms with institutional signatures submitted through their electronic
systems (FastLane and eRA Commons). Other options include appointing a substitute
PI at USC and subcontracting a portion of the work to the new institution. Typically,
transferring an award requires the combined efforts of the PI, the sponsor, the PI’s
department, SAM, Grants and Funds Management and the sponsored projects office at
the new institution.
PI Transfer Request Procedures
Notify the program official at the sponsoring agency, your department chair/head and SAM in writing that you are leaving USC and that you request the transfer of your award to the new institution. (See sample transfer letter [docx].) The notification you send to SAM should include the following information:
- Principal investigator's name
- Sponsor name
- Grant/award number
- Institution to which the transfer is requested
- Effective date of transfer/date of termination at USC
- Amount (estimated) of unobligated funds remaining
- Contact information of the office equivalent to SAM at the new institution
- Signature of the PI
- Signature of the chair
Guidance on transferring awards from the National Institutes of Health (NIH) is available in the National Institutes of Health Grant Policy Statement 2016, section 126.96.36.199 Change of Recipient Organization.
Guidance on transferring awards from the National Science Foundation (NSF) is available in the NSF Proposal & Award Policies & Procedures Guide, section 17-1 Disposition of a Grant When a PI/PD Transfers from One Organization to Another Organization (VIII.B.2.f).
Time and Effort Reporting
The information below is from the Grant and Funds Management Office:
The Grant and Funds Management Office is pleased to announce a new process for Time and Effort certification. This new process includes a Time and Effort Report eForm that workflows through business managers, employees, supervisors and principal investigators. The resources below outline this new process and how it will affect your grant paid employees.
Business Managers Resources
- New Time and Effort Report - Business Manager Presentation [pdf]
- New Time and Effort Report - Business Manager Demo Video
- New Time and Effort Report - Business Manager Job Aid [pdf]
- New Time and Effort Process Map [xlsx]
- New Time and Effort Report - Employee Presentation [pdf]
- New Time and Effort Report - Employee Demo Video
- New Time and Effort Report - Employee Job Aid [pdf]
- New Time and Effort Report - Supervisor Presentation [pdf]
- New Time and Effort Report - Supervisor Demo Video
- New Time and Effort Report - Supervisor Job Aid [pdf]