It can be difficult to decide on a hotel property for your guests. The availability of amenities such as complimentary happy hours, a variety of exercise options, or in-room Wi-Fi can make your decision easier.
We’ve worked extensively with local hotels from unique bed and breakfasts to large
conference centers. We’ll help you negotiate and plan overnight stays that’ll enhance
your guests’ experience at your conference or event.
- Coordinate Site Visits
- Negotiate contracts
- Arrange room blocks
- Handle guest support
Room Blocks and Reservations
One benefit our planners offer is working knowledge. We’ll use historical data from past conferences and events to estimate the anticipated number of attendees. A reliable estimate helps hotels understand the size of your program and the number of rooms that need to be available for your guests.
To maximize your hotel options, hotel evaluations should begin at least six months
before your program. For large annual gatherings, event planning usually begins as
the most recent event ends.
Professional event planning support limits the guesswork and risk of event planning. We're ready to help you.