Approval Process Timelines
Consult the charts below to determine the deadlines for approval through faculty governance, CHE and SACSCOC.
These dates reflect the shortest amount of time it takes to process a proposal through the approval cycle. If the deadlines in one approval process are not met, the proposal will rotate into the next subsequent approval cycle. Due dates to Academic Programs are firm; if dates are not met, proposals will rotate into the next subsequent cycle.
All programs need to be fully approved by CHE and SACSCOC before a major code is assigned and before admitting students. The SACSCOC approval process can take up to 6 months from date of notification and may take longer if SACSCOC requests additional information.
It is recommended that proponents vet draft CHE New Program Proposal Form and Program Modification Proposal Forms with Academic Programs prior to the due date.
New Program, Program Modification, and New Certificate Approval Process Timeline
| Approving Entities | ||||
|---|---|---|---|---|
| Submit proposal in APPS by |
August 1, 2021 |
October 1, 2021 |
January 1, 2022 |
March 1, 2022 |
|
Faculty Senate or Graduate Council Approval Undergraduate Programs - Faculty Senate and C&C Committee Schedule Graduate Programs - Graduate Council and Committees Schedule |
October 2021 |
December 2021 |
March 2022 |
May 2022 |
| CHE New Program Proposal Form due to Academic Programs |
10/15/2021 |
12/15/2021 |
4/15/2022 |
6/15/2022 |
| Proposal discussed by Board of Trustees Academic Excellence Committee (BOT AESEC) |
12/14/2021 |
Feb. 2022 |
June 2022 |
August 2022 |
| Proposal discussed by Full Board of Trustees |
12/14/2021 |
Feb. 2022 |
June 2022 |
August 2022 |
| Academic Programs submits new program, program modifications, and new certificate proposals to CHE; notifies SACSCOC (if applicable) |
2/1/2022 |
8/1/2022 |
8/1/2022 |
10/3/2022 |
| New program and program modifications proposals reviewed at CHE Advisory Committee on Academic Programs (ACAP) meeting (note: new certificate proposals are a notification to CHE and are not considered at CHE meetings) |
3/31/2022 |
9/15/2022 |
9/15/2022 |
11/17/2022 |
| New program proposals reviewed at CHE Committee on Academic Affairs & Licensing (CAAL) meeting (note: new programs can be advertised after CHE CAAL approval) |
5/12/2022 |
10/27/2022 |
10/27/2022 |
2/9/2023 |
| New program proposals reviewed at Commission on Higher Education (CHE) meeting |
6/2/2021 |
12/1/2022 |
12/1/2022 |
3/2/2023 |
| Program to appear in Bulletin |
Fall 2022 (approximate) |
Fall 2023 (approximate) |
Fall 2023 (approximate) |
Fall 2023 (approximate) |
All program terminations must be fully approved by CHE and SACSCOC before being removed from the Bulletin.
It is recommended that proponent vet a draft program termination memo with Academic Programs prior to the due date. Due dates to Academic Programs are firm; if dates are not met, proposals will rotate into the next subsequent cycle.
Program Termination Approval Process Timeline
| Approving Entities | ||||
|---|---|---|---|---|
| Submit termination in APPS by | August 1, 2021 | October 1, 2021 | January 1, 2022 | March 1, 2022 |
|
Faculty Senate or Graduate Council Approval Undergraduate Programs - Faculty Senate and C&C Committee Schedule Graduate Programs - Graduate Council and Committees Schedule |
October 2021 | December 2021 |
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| CHE Program Termination Proposal due to Academic Programs |
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| Termination discussed by Board of Trustees Academic Excellence Committee (BOT AESEC) |
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| Termination discussed by Full Board of Trustees |
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| Academic Programs submits termination to CHE; notifies SACSCOC |
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| Program to be removed from Bulletin after CHE and SACSCOC approval |
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Academic Bulletin Planning Calendar
Consult the planning calendar below to determine deadlines for getting proposals approved for entry into the academic bulletin.
| Approval Entities | Fall 2022 Bulletin | Fall 2023 Bulletin | Fall 2024 Bulletin | Fall 2025 Bulletin |
|---|---|---|---|---|
| DEADLINE FOR FACULTY GOVERNANCE APPROVAL | Dec 2021 | Dec 2022 | Dec 2023 | Dec 2024 |
| BULLETIN FREEZE DATE (Registrar's Office) | Dec 14, 2021 | Dec 20, 2022 | Dec 19, 2023 | Dec 17, 2024 |
| MASTER SCHEDULE & BULLETIN PUBLISH DATE |
Feb 2022 | Feb 2023 | Feb 2024 | Feb 2025 |