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CHE Timelines & Bulletin Freeze Charts

Approval Process Timelines

Consult the charts below to determine the deadlines for approval through faculty governance, CHE and SACS.

New Programs

All programs need to be fully approved by SACS before a major code is assigned and before admitting students. The process can take up to 6 months from date of notification to SACS, and may take longer if SACS requests additional information.

These dates reflect the shortest amount of time it takes to process a proposal through the approval cycle. If the deadlines in one approval process are not met, the proposal will rotate into the next subsequent approval cycle.

It is recommended that proponents vet a draft CHE New Program Proposal Form with Academic Programs prior to the due date. Due dates to Academic Programs are firm; if dates are not met, proposals will rotate into the next subsequent cycle.

New Program Approval Process Timeline

Approving Entities        
Faculty Senate and C&C Committee
APPS proposals due 10 days prior to meeting
Meets 9 times each Academic Year
Schedule
C&C: Nov 2017
FS: Dec 2017
C&C: Mar 2018
FS: Apr 2018
C&C: Apr 2018
FS: Jun 2018
C&C: Aug 2018
FS: Sept 2018
Graduate Council and GC Committees
APPS proposals due 10 days prior to meeting
Meets 9 times each Academic Year
Schedule
Jan 2018 Mar 2018 May 2018 Sept 2018
CHE New Program Proposal Form due to Academic Programs 1/24/2018 4/18/2018 7/25/2018 10/24/2018
Proposal discussed by Board of Trustees Academic Affairs Committee (BOT AA) 3/16/2018 6/8/2018 9/14/2018 12/18/2018
Proposal discussed by Full Board of Trustees 4/13/2018 6/22/2018 10/09/2018 12/18/2018
Academic Programs notifies Commission on Higher Education (CHE) of intent to submit proposal 5/1/2018 7/1/2018 10/15/2018 1/15/2019
Final Proposal due to CHE from President; Provost notifies SACS*** 8/1/2018 10/1/2018 2/1/2018 2/1/2018
Proposals reviewed at Advisory Committee on Academic Programs (ACAP) meeting 9/13/2018 11/30/2018 3/28/2019 3/28/2019
Proposal reviewed at Committee on Academic Affairs & Licensing (CAAL) meeting 10/25/2018 1/30/2019 5/14/2019 5/14/2019
Proposal reviewed at Commission on Higher Education (CHE) meeting 12/6/2018 3/7/2019 6/6/2019 6/6/2019
Program to appear in USC Bulletin
after CHE and SACS approval
Fall 2019
(approximate)
Fall 2019
(approximate)

Fall 2020?
(approximate)
Fall 2020?
(approximate)

 

Program Modifications

All programs need to be fully approved by SACS before a major code is assigned and before admitting students. The process can take up to 6 months from date of notification to SACS, and may take longer if SACS requests additional information.

These dates reflect the shortest amount of time it takes to process a proposal through the approval cycle. If the deadlines in one approval process are not met, the proposal will rotate into the next subsequent approval cycle.

It is recommended that proponents vet a draft CHE Program Modification Proposal Form with Academic Programs prior to the due date. Due dates to Academic Programs are firm; if dates are not met, proposals will rotate into the next subsequent cycle.

Program Modifications Approval Process Timeline

Approving Entities        
Faculty Senate and C&C Committee
APPS proposals due 10 days prior to meeting
Meets 9 times each Academic Year
Schedule
C&C: Nov 2017
FS: Dec 2017
C&C: Mar 2018
FS: April 2018
C&C: Apr 2018 FS: June 2018 C&C: Aug 2018 FS: Sept 2018
Graduate Council and GC Committees
APPS proposals due 10 days prior to meeting
Meets 9 times each Academic Year
Schedule
Jan 2018 Mar 2018 May 2018 Oct 2018
CHE Program Modification Proposal Form due to Academic Programs 1/24/2018 4/18/2018 7/25/2018 10/24/2018
Proposal discussed by Board of Trustees Academic Affairs Committee 3/16/2018 6/8/2018 9/14/2018 12/18/2018
Proposal discussed by Full Board of Trustees 4/13/2018 6/22/2018 10/9/2018 12/18/2018
Academic Programs notifies Commission on Higher Education (CHE) of intent to submit proposal 5/1/2018 7/1/2018 10/15/2018 1/15/2019
Final Proposal due to CHE from President; Provost notifies SACS*** 7/1/2018 7/1/2018 10/15/2018 1/15/2019
Proposals reviewed at Advisory Committee on Academic Programs (ACAP) meeting 9/13/2018 9/13/2018 11/30/2018 3/28/2019
CHE Staff Approval 11/15/2018 11/15/2018 1/15/2019 5/15/2019
Program to appear in USC Bulletin after CHE and SACS approval Fall 2019
(approximate)
Fall 2019
(approximate)
Fall 2019
(approximate)
Fall 2020?
(approximate)

Program Terminations

All program terminations must be fully approved by CHE and SACS before being removed from the Bulletin.

These dates reflect the shortest amount of time it takes to process a program termination through the approval cycle. If the deadlines in one approval process are not met, the proposal will rotate into the next subsequent approval cycle.

It is recommended that proponent vet a draft program termination memo with Academic Programs prior to the due date. Due dates to Academic Programs are firm; if dates are not met, proposals will rotate into the next subsequent cycle.

Program Termination Approval Process Timeline

Approving Entities        
Faculty Senate and C&C Committee
APPS proposals due 10 days prior to meeting
Meets 9 times each Academic Year
Schedule
C&C: Nov 2017
FS: Dec 2017

 

C&C: Mar 2018
FS: April 2018
C&C: Apr 2018
FS: June 2018
C&C: Sept 2018
FS: Oct 2018
Graduate Council and GC Committees
APPS proposals due 10 days prior to meeting
Meets 9 times each Academic Year
Schedule
Jan 2018 Mar 2018 May 2018 Sept 2018
CHE Program Termination Proposal due to Academic Programs 1/24/2018 4/18/2018 7/25/2018 10/24/2018
Proposal discussed by Board of Trustees Academic Affairs Committee 3/16/2018 6/8/2018 9/14/2018 12/18/2018
Proposal discussed by Full Board of Trustees 4/13/2018 6/22/2018 10/9/2018 12/18/2018
Academic Programs/Provost Office notifies Commission on Higher Education (CHE) and SACS 5/1/2018 7/1/2018 10/15/2018 1/15/2019
Program to be removed from USC Bulletin after CHE and SACS approval Fall 2019
(approximate)
Fall 2019
(approximate)
Fall 2019
(approximate)
Fall 2019
(approximate)

New Certificates, 18 hours or less

All programs need to be fully approved by SACS before a major code is assigned and before admitting students.

These dates reflect the shortest amount of time it takes to process a proposal through the approval cycle. If the deadlines in one approval process are not met, the proposal will rotate into the next subsequent approval cycle.

It is recommended that proponents vet a draft CHE New Certificate Proposal Form with Academic Programs prior to the due date. Due dates to Academic Programs are firm; if dates are not met, proposals will rotate into the next subsequent cycle.

New Certificates Approval Process Timeline, 18 credit hours or less

Approving Entities        
Faculty Senate and C&C Committee
APPS proposals due 10 days prior to meeting
Meets 9 times each Academic Year
Schedule
C&C: Nov 2017
FS: Dec 2017
C&C: Mar 2018
FS: April 2018
C&C: Apr 2018
FS: June 2018
C&C: Aug 2018
FS: Sept 2018
Graduate Council and GC Committees
APPS proposals due 10 days prior to meeting
Meets 9 times each Academic Year
Schedule
Jan 2018 Mar 2018 May 2018 Sept 2018
CHE Program Termination Proposal due to Academic Programs 1/24/2018 4/18/2018 7/25/2018 10/24/2018
Proposal discussed by Board of Trustees Academic Affairs Committee 3/16/2018 6/8/2018 9/14/2018 12/18/2018
Proposal discussed by Full Board of Trustees 4/13/2018 6/22/2018 10/9/2018 12/18/2018
Academic Programs/Provost Office notifies Commission on Higher Education (CHE) and SACS 5/1/2018 7/1/2018 10/15/2018 1/15/2019
Program to appear in USC Bulletin after CHE and SACS approval Fall 2019
(approximate)
Fall 2019
(approximate)
Fall 2019
(approximate)
Fall 2019
(approximate)

 

Pre-Authorizations

Pre-Authorization TImeline for 2017-2018


Faculty Senate

Pre-Authorization Due
to Academic Programs
Currricula and Courses Meeting Faculty Senate Meeting
December 20, 2017 January 22, 2018 February 7, 2018
January 30, 2018 February 19, 2018 March 7, 2018
February 27, 2018 March 19, 2018 April 4, 2018
March 30, 2018 April 16, 2018 June 6, 2018


Graduate Council

Pre-Authorization Due
to Academic Programs
Humanities or Sciences Sub-Committees Graduate Council
December 19, 2017 January 8, 2018 January 22, 2018
January 30, 2018 February 12, 2018 February 26, 2018
February 27, 2018 March 12, 2018 March 26, 2018
March 27, 2018 April 19, 2018 April 23, 2018
April 24, 2018 May 9, 2018 May 15, 2018

 

Academic Planning Calendar

Consult the planning calendar below to determine deadlines for getting proposals approved for entry into the academic bulletin.

Approval Entities 2018-2019 2019-2020 2020-2021 2021-2022
Faculty Senate and C&C Committee
APPS proposals due 10 days prior to meeting
Meets 9 times each Academic Year
Schedule
Oct 2017 C&C
Nov 2017 FS
Oct 2018 C&C
Nov 2018 FS
Oct 2019 C&C
Nov 2019 FS
Oct 2020 C&C
Nov 2020 FS
Graduate Council and GC Committees
APPS proposals due 10 days prior to meeting
Meets 9 times each Academic Year
Schedule
Nov 2017 Nov 2018 Nov 2019 Nov 2020
FINAL DEADLINE FOR FACULTY GOVERNANCE APPROVAL Dec 2017 Dec 2018 Dec 2019 Dec 2020
BULLETIN FREEZE DATE Dec 15, 2017 Dec 15, 2018 Dec 15, 2019 Dec 15, 2020
MASTER SCHEDULE &
BULLETIN PUBLISH DATE
Feb 2018 Feb 2019 Feb 2020 Feb 2021