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My School of Medicine Columbia

Transition to Residency

Congratulations on your new residency appointment! As you look forward to this next stage of your education there are likely to be a number of items that you will have questions about as you complete the transition. 

After Match Day, you may have questions about some of the steps needed to transition to your residency. Reference the below information to help make your transition seamless. 

All who matched must complete the temporary license requirement of the institution/state of the residency. States have different license requirements, so it’s important that you review and complete all necessary paperwork in a timely fashion. Some forms cannot be completed until after your graduation day. In most cases, Dr. Rhinehart will need to sign and certify your date of graduation and/or degree completion. Forms that request the signature/verification of the “Dean” will be completed by him as well. If an official transcript is required by your residency program, the certified/official transcript will be available approximately three weeks after May 7, 2021 (your graduation date). The cost of an official transcript is $12.00 and can be requested at the link below.  Please do not request the transcript now but wait until after your graduation date. If you were to request it now, it may be sent without having your degree conferred.

The link to request a transcript is: https://www.sc.edu/about/offices_and_divisions/registrar/transcripts_and_records/transcripts/index.php.

Programs may request references or letters of recommendation (LoR). Some residency programs will use your LoRs from your residency applications, and some generate letters from the program director and/or chair for the department. Some states have forms that need to be completed prior to graduation. You will need to research how your program handles this process. Please contact Dr. Rhinehart at Robert.Rhinehart@uscmed.sc.edu if you need a copy of the MSPE/Dean’s Letter.

If your program asks for liability insurance information, students at the University of South Carolina School of Medicine are provided medical professional liability coverage ($300,000/$600,000) under policy number P1200805 with the SC Insurance Reserve Fund. The Insurance Reserve Fund is located at 1201 Main Street, Columbia, SC 29201. The current coverage is from October 15, 2020 – October 15, 2021. A new certificate will be issued in October 2021 that will provide coverage from October 15, 2021 – October 15, 2022.

The South Carolina Department of Labor, Licensing, and Regulation (SCDLLR) Board of Medical Examiners form must be completed and submitted to the registrar, who will place a School of Medicine seal on the form and deliver it to LLR. Since an official/certified transcript must accompany the form, each student who matched in SC must complete the transcript request form and provide a $12.00 check or money order (made payable to the University of South Carolina) by April 21. Please bring the form and payment to Dr. Rhinehart (slide it under his door if he is not there). After the transcripts are available, Dr. Rhinehart will pick up the transcripts and hand deliver the forms/transcripts for all students who matched in South Carolina to the SCDLLR.

Your diplomas will be given out at the Hooding and Commencement Ceremony on May 7, 2021.

If you need a photo for your license application or other residency-related form, please contact Nikita Stanley in Student Affairs at Nikita.Stanley@uscmed.sc.edu or 803-216-3632 to obtain your MIV composite photo.

Dr. Rhinehart (Robert.Rhinehart@uscmed.sc.edu), Shelley Streeter (Shelley.Streeter@uscmed.sc.edu) and Sarah Ricker (Sarah.Ricker@uscmed.sc.edu) are available to notarize documents. Please email one of them to set-up an appointment.

Your School of Medicine mailboxes will be disabled on July 15, 2021, but we can provide forwarding to another email address until August 15, 2021, if you need it.

Please email OIT PST Request if you need forwarding after July 15th and provide us your new email address. If you are not graduating this year or are continuing with us as an employee, please make us aware of that, so your account is not removed. Residents do not need to keep their School of Medicine accounts but their emails can be forwarded to their Prisma Health email accounts. If you email OIT PST Request and let us know that, we can keep your account active until your Prisma Health email is assigned. You can then email us your Prisma Health email address and we will forward it for you then.

If you would like us to create a CD of your mailbox contents after July 15th, please include your physical address so we can mail it to you and a contact email address.

You may go to the police department for courtesy fingerprints or check with the VA fingerprinting office for courtesy fingerprints at 803-776-4000 Ext. 4886 to set up an appointment. If you are going to a VA hospital for residency, then you will need to provide the receiving facility’s SOI SON #.

If you need a PPD or copy of your immunization records, please email Jennifer Evans at Jennifer.Evans@uscmed.sc.edu or call her at 803-216-3374.

The National Provider Identification (NPI) number is provided by the Centers for Medicare & Medicaid Services (CMS) to help with the efficiency of electronic transmission of health information. You all will have one eventually, but in order to apply for it, you have to have your MD degree and a license number. Your residency program should help you with the application process. If your program requires you to obtain your number now, you can do so by following this CMS guide.


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