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My School of Medicine

Transition to Residency

Congratulations on your new residency appointment! As you look forward to this next stage of your education there are likely to be a number of items that you will have questions about as you complete the transition. 

After Match Day, you may have questions about some of the steps needed to transition to your residency. Reference the below information to help make your transition seamless. 

All who matched must complete the temporary license requirement of the institution/state of the residency. States have different license requirements so it’s important that you review and complete all necessary paperwork in a timely fashion. In most cases, the UofSC SOM registrar will need to sign and certify your date of graduation and/or degree completion. If an official transcript is required by your residency program, the certified/official transcript will be available approximately three weeks after May 8, 2020 (your graduation date). The cost of an official transcript is $12.00 and can be requested at the link below. We strongly encourage you to wait until after your graduation date to make the request. If you were to request it before then, it may be sent without having your degree conferred.

The link to request a transcript is: https://www.sc.edu/about/offices_and_divisions/registrar/transcripts_and_records/transcripts/index.php.

Programs may request references or letters of recommendation (LoR). Some residency programs will use your LoRs from your residency applications, and some generate letters from the program director and/or chair for the department. Some states have forms that need to be completed prior to graduation. You will need to research how your program handles this process. Please contact Dr. Rhinehart at Robert.Rhinehart@uscmed.sc.edu if you need a copy of the MSPE/Dean’s Letter.

If your program asks for liability insurance information, students at the University of South Carolina School of Medicine are provided medical professional liability coverage ($300,000/$600,000) under policy number P1200805 with the SC Insurance Reserve Fund. The Insurance Reserve Fund is located at 1201 Main Street, Columbia, SC 29201. The current coverage is from October 15, 2019 – October 15, 2020. A new certificate will be issued in October 2020 that will provide coverage from October 15, 2020 – October 15, 2021.

The South Carolina Department of Labor, Licensing, and Regulation (LLR) Board of Medical Examiners form must be completed and submitted to the registrar, who will place a School of Medicine seal on the form and deliver it to LLR. Since an official/certified transcript must accompany the form, each student who matched in SC must complete the transcript request form [pdf] and provide a $12.00 check/money order (made payable to the University of South Carolina) by April 8 to cover the cost of the transcript. Please bring the form and payment to Dr. Rhinehart (slide it under his door if he is not there) or mail it to Robert Rhinehart, 6311 Garners Ferry Road, Columbia, SC 29209

Your diploma will be available for pickup in Dr. Rhinehart’s office starting on May 8, 2020.

If you need a photo for your license application or other residency-related form, please contact Dr. Williams at Eric.Williams@uscmed.sc.edu or 803-216-3616 to obtain your MIV composite photo.

Dr. Rhinehart and Shelley Streeter are available to notarize documents. You can email them at Robert.Rhinehart@uscmed.sc.edu and Shelley.Streeter@uscmed.sc.edu to set-up an appointment.

Your School of Medicine mailboxes will be disabled a few weeks after graduation, but we can provide forwarding to another email address for approximately six weeks, if you need it.

Please email us at archive@uscmed.sc.edu if you need forwarding, and provide us your new email address. If you’re not graduating in May, please make us aware of that so your account is not removed. If you would like us to create a CD of the mailbox contents after graduation, please include your new email and contact information.

You may go to the police department for courtesy fingerprints or check with the VA fingerprinting office for courtesy fingerprints at 803-776-4000 Ext. 4886 to set up an appointment. If you are going to a VA hospital for residency then you will need to provide the receiving facility’s SOI SON #.

If you need a PPD or copy of your immunization records, please email Jennifer Evans at Jennifer.Evans@uscmed.sc.edu, or call her at 803-216-3374.

The National Provider Identification (NPI) number is provided by the Centers for Medicare & Medicaid Services (CMS) to help with the efficiency of electronic transmission of health information. You all will have one eventually, but in order to apply for it, you have to have your MD degree and a license number. Your residency program should help you with the application process. If your program requires you to obtain your number now, you can do so by following this guide from CMS [pdf].


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