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My School of Medicine

Transition to Residency

Congratulations on your new residency appointment! As you look forward to this next stage of your education there are likely to be a number of items that you will have questions about as you complete the transition. 

After Match Day, you may have questions about some of the steps needed to transition to your residency. Reference the below information to help make your transition seamless. 

Temporary License Information

All students who matched must complete the temporary license requirement of the institution/state of the residency. States have different license requirements so it’s important that you review and complete all necessary paperwork in a timely fashion. In most cases, the USC SOM registrar will need to sign and certify your date of graduation and degree completion. If an official transcript is required by your residency program, the certified/official transcript will not be available until approximately three to four weeks after graduation. The cost for an official is $12.00 per transcript and it can be requested at the link here. Please contact Dr. Robert Rhinehart with any questions.

Programs may request references or letters of recommendations. Some residency programs will use your LoRs from your residency applications, and some generate letters from the program director and/or chair for the department. Some states have forms that need to be completed. You will need to research how your program handles this. Please contact Dr. Nancy Richeson or Dr. Joshua Thornhill for assistance. If you need a “Letter from the Dean,” contact Dr. Robert Rhinehart.

Residency Programs in South Carolina

The South Carolina Department of Labor, Licensing, and Regulation Board of Medical Examiners form must be completed and submitted to the Registrar. He will complete and place a School of Medicine seal on the form as well as deliver the form to the DLLR. Since an official/certified transcript must accompany the form, each student who matched in SC must complete the transcript request form and provide a $12.00 check/money order (made payable to the University of South Carolina) to cover the cost of the transcript. Please bring the form and check or money order to Capstone.


Your diploma will be distributed at the Koger Center after graduation.


Need a photo for your license application or other residency related forms? You were emailed a copy of your MIV composite pictures. Please contact Rachel Onley if you have any questions.

Notary Services

Dr. Robert Rhinehart is available to notarize documents. Please email him at to set up an appointment.

E-mail Address Change

Your School of Medicine mailboxes will be disabled a few weeks after graduation, but we can provide forwarding to another email address for approximately six weeks, if you need it.

Please email us at if you need forwarding, and provide us your new email address. If you’re not graduating in May, please make us aware of that so your account is not removed. If you would like us to create a CD of the mailbox contents after graduation, please include your new email and contact information.


You may go to the police department for courtesy fingerprints or check with the VA fingerprinting office for courtesy fingerprints at 803-776-4000 Ext. 4365 or Ext. 4541. If you are going to a VA hospital for residency then you will need to provide the receiving facilities SOI SON #.

Immunization records

In March: contact Kayla Spires, Employee/Student Health Nurse
3209 Colonial Dr. Columbia, SC 29203
Phone: 803-434-2479

April 1st and after: contact Thomson Student Health Center on Main Campus
Phone: 803-777-9511 or 803-777-1448
Fax: 803-777-3955 or 803-777-3960
Email for questions or submitting forms: 


Thomson Student Health Center staff will be in the M2 Classroom on April 24, 2017 from 1 p.m. – 3 p.m. if you need updated PPD testing.