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CMS Training

Web Content Assets

Web content assets are used when the same information will be used in multiple places. They can be anything, such as a paragraph or even any of the snippets. If they are used with snippets, make sure to insert them in the correct editable region: Main region for Content snippets and Callout region for Callout snippets.

Watch the Video (13:11) and view the accompanying instructions on how to turn a snippet into a web content asset.

  • Web Content Asset 1

    1. Create the information that will be repeated on multiple pages. When adding a snippet, place Content snippets in the Main Editable region and Callout snippets, in the Callout Editable region. Fill out the information and add any needed formatting such as selecting a color for the callout from the Styles dropdown (A). When finished updating a snippet, place the cursor in the snippet table, and click on the word table (B) in the left corner of the page. This will select the entire snippet table. Press Ctrl+X (Cmd+X on a Mac) to cut the snippet.

  • Web Content Asset 2

    2. Navigate to Assets and select Web Content for the new asset. Hover over the Content tab and select Assets (C), click New (D), then Web Content (E).

  • Web content Asset 3

    3. Paste the copied snippet or formatted text. Place the cursor in the Asset Content region (F) and press Ctrl+V to paste the copied snippet or formatted text.

  • Web Content Asset 4

    4. Fill out the Asset Info section. Provide a descriptive Name (G), which can be searchable by keywords when the asset is being inserted later on. Provide a Description (H) that is not visible anywhere except in asset properties but it can provide information on its use within the site. Do NOT type any words in the Tags field. Tags are not being used with assets and any new tags are approved by Communications and Public Affairs.

  • Web Content Asset 5

    5. Limit the asset to the current site. Select the Lock to site checkbox (I) to make it available ONLY within the current site. Otherwise, the asset will be shared across ALL OU Campus sites, which has to be approved in advance.

  • Web Content Asset 6

    6. Save the changes. Click Create (J) to create the asset.

  • Web Content Asset 7

    7.Publish the asset. Click Publish (K) to publish the asset. Providing a Version Description (L) is recommended since publishing the asset will save it in the versioning system.

  • Web Content Asset 8

    8. Insert the asset in the correct editable region. For example, if the asset uses a callout snippet, access the Callout Editable region. Place the cursor in the white area of the region outside an existing snippet and press Enter to allow inserting other callouts above the asset later on. Click on Insert Asset (M) and select Web Content (N) to filter assets by this type. Type a keyword from the Name of the asset added in step 4 to further narrow down the asset selection. Click on the asset in the list (O) and then on Insert. Save the changes (P) and exit the editable region.

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