Please contact us at USCExperience@sc.edu to request a catalog entry. 

To request ELO designation of your experiential course:

• Attach a course syllabus that states the intended learning outcomes and describes course learning activities, including how students receive feedback and are engaged in reflection on their learning
• Provide a short description of the course from the student perspective--what does the engagement in this course look like?
• Identify the time commitment required of students to complete activities
• Answer questions about student feedback methods, frequency, and timeline
• Answer questions about student reflection methods, frequency, and timeline

Click here to begin the catalog entry form: Proposing a Course for ELO Designation; contact USCExperience@sc.edu for assistance. Courses are included in the Engagement Catalog only if approved for ELO designation.

Preparing for a new term

• Ensure the description of your engagement and its rubric are up-to-date by reviewing the Engagement Catalog 
• Plan to submit records using the submission method you have used during past terms (existing engagements) or the method identified when the catalog entry was approved
• BTCM-Blackboard organization users--see the Users' Guide (below)

During the term

• Submit student participation records to BTCM as planned 
• Visit https://www.sc.edu/btcmatters/admin/ 
  • Click on "View Proposal List" to review proposals and student records
  • Click on a report to view information about engagements or student participants 

By the middle of the term

• Identify engagements that will be active in the upcoming term
• Notify BTCM for each engagement that should be renewed; reach us at USCExperience@sc.edu. or through your departmental contact

At the end of the term

• Records are due to BTCM no later than 3 days after the last final exam date each term
• Visit https://www.sc.edu/btcmatters/admin/ 
  • Click on "View Proposal List" to review records for all engagements to assure accuracy of numbers and student identities
  • Click on the "Engagement Summary Attendance" report to ensure participation numbers are correct 

Login to Blackboard and access your Organization at blackboard.sc.edu.   Please contact USCExperience@sc.edu if you need assistance with your Blackboard organization.

Participant rosters are due via email to USCExperience@sc.edu no later than two weeks after the first day of classes.  BTCM-Blackboard Organizations utilize roster templates that are specific to each engagement. If you need a template, please contact USCExperience@sc.edu for assistance. 

Completed records must be verified in the BTCM-Blackboard organization Grade Center no later than 3 days after last final exam period.   

For all records collection methods, it is the educator’s (engagement provider) responsibility to ensure that records are accurate and complete, and that: 

• student participants are correctly identified via their USCID
• records are included for all students who completed the engagement as defined
• records are not included (or not verified as completed) for students who did not complete the engagement as defined in the Engagement Catalog

BTCM records are collected via the following methods:

• Automatic transfer via vendor system
• Blackboard
• upload to BTCM documents queue 

If student records of engagement completion are electronically transferred from your office’s vendor system to BTCM (e.g., Handshake, Navigate), records are transferred daily.

If student records of engagement participation are maintained in a BTCM-Blackboard organization, the BTCM office will set up your BTCM-Blackboard organization prior to the start of the term; please see below for specific instruction for BTCM-Blackboard users. 

If student records of engagement completion are uploaded to the BTCM documents queue, the engagement provider is response for ensuring the upload file is correctly formatted and the engagement name/term correctly identified. Please provide records as soon as possible after the engagement is completed, preferably within 3-5 business days. BTCM staff will upload them to BTCM within 2-3 days. Please contact BTCM staff at USCExperience@sc.edu if you have difficulty accessing the documents queue for your engagement. or require instructions. 

• Begin with the existing rubric; open it in Microsoft Word and make modifications using the "Track Changes" feature
  • You can view and download a copy of the most recent rubric for any engagement by visiting its Engagement Catalog entry for the current term
  • If you want to update the name of the engagement, be sure to indicate both the original name and the new name in the rubric
• Send the revised rubric to USCExperience@sc.edu and BTCM staff will contact you for any needed clarifications
• BTCM staff will update the catalog entry for future records collection and notify you when update is complete
• Contact BTCM staff at USCExperience@sc.edu with any questions/concerns

Changes to the design of an engagement may affect ELO-designation. 

To assure the accuracy and integrity of the USC Experience transcript, educators (engagement providers) are expected to:

• Assure accuracy of their catalog entry and associated records collected in BTCM by periodically reviewing catalog entries and records collected and reporting any concerns immediately.
  • See all Engagement Catalog entries via the Engagement Catalog
  • See your engagement proposal(s) and associated student records via https://www.sc.edu/btcmatters/admin/
• Help students recognize their learning and improve their ability to describe the knowledge and skills gained by making expectations clear to students from the beginning of the engagement and aligning all aspects of the engagement.
  • Point out to students the Knowledge and Skills named in the Engagement Catalog entry
  • In your Feedback to students on their performance and development in the engagement, include feedback on student’s development of the named knowledge and skills
  • In prompts for student Reflection on Learning, include questions about their application and development of named knowledge and skills in the activities of the engagement, and how these skills may be transferable to other situations

The USC Experience transcript reports student’s development of Knowledge and Skills you name in the catalog entry; the integrity of the transcript requires your attention to each student’s awareness of the application and development of the named knowledge and skills in the activities that comprise the engagement.