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Office of the Controller

Supplier Management

Supplier Management is a unit of the Controller’s Office that manages supplier setup in accordance with university policies and procedures.

Supplier Management Services

Our team facilitates supplier setup and management of all university suppliers.

As of July 27, 2020, the University of South Carolina implemented a supplier self-service onboarding portal. Please use the job aids below to assist in navigating the portal.

Domestic Supplier Job Aids and Demo Videos

International Supplier Job Aids and Demo Videos

International Supplier

An international supplier is a non-U.S. citizen, nonresident alien individual, or foreign organization/entity.  This includes international students receiving a payment other than reimbursement such as a stipend or prize.  For job aids to assist in registering as an international supplier in our supplier portal, please see links under Supplier Onboarding section.  For the forms needed to register an international individual or organization/entity as a supplier, please see “Supplier Forms and Instructions” below. 

Domestic Supplier

 A domestic supplier is a U.S. citizen, resident alien, or U.S. organization/entity.  This includes U.S. students receiving a payment other than reimbursement such as a stipend or award.  For job aids to assist in registering as a domestic supplier in our supplier portal, please see links under Supplier Onboarding section.  For the forms needed to register a domestic individual or organization/entity as a supplier, please see “Supplier Forms and Instructions” below. 

Cash Custodian Employee Supplier

A cash custodian employee supplier is any employee of the University of South Carolina receiving a cash advance and/or is a custodian of a change or petty cash fund.  For the form needed to register a cash custodian employee as a supplier, please see “Supplier Forms and Instructions” below.

Domestic Supplier Forms

International Supplier Forms

Cash Custodian Supplier Form [pdf]

When and how do I direct suppliers to the Supplier Self-Service Portal?

Below you will find a link to instructions that provides a quick and easy way to determine if your supplier is currently in PeopleSoft and which invitation letter to send.

I am a supplier liaison.  How do I add my email address to PeopleSoft so that a supplier registration can route to me for approval?

Below you will find a link to instructions that provides a quick and easy way to enter your email address in PeopleSoft so that supplier registrations can route to you for approval as the supplier liaison.

I am a supplier liaison. How do I approve a supplier registration?

Below you will find a link to instructions that provides a quick and easy way to approve a new supplier registration. 

It is critical that individuals providing services to the University are correctly classified as employees or independent contractors.  Generally, taxes must be withheld from employees, but not independent contractors.  Classifying an employee as an independent contractor when there is no reasonable basis for doing so can result in significant penalties, such as the institution being liable for the associated employment taxes for that worker.

Per IRS guidance, in determining whether a person providing service is an employee or an independent contractor, all information that provides evidence of the degree of control and independence must be considered, which are categorized into three categories:

  1. Behavioral: Does the organization control or have the right to control what the worker does and how the worker does the job?
  2. Financial: Are the business aspects of the work’s job controlled by the payer? (e.g., how worker is paid, whether expenses are reimbursed, who provides tools/supplies)
  3. Type of Relationship: Are there written contracts or employee type benefits? Will the relationship continue and is the work performed a key aspect of the business?

An official University policy regarding Independent Contractors and accompanying resources to aid in proper determinations is forthcoming. 

If an employee, please reach out to your departmental HR Contact to work through the hiring process.

 

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