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Office of Research Compliance

Export Control Regulations and Research

Export control laws are federal regulations that control the conditions under which certain information, technologies, and commodities can be transmitted overseas to anyone, including U.S. citizens, or to a foreign national on U.S. soil. The laws are implemented by both the Department of Commerce through its Export Administration Regulations (EAR) and the Department of State through its International Traffic in Arms Regulations (ITAR).

Export control laws have the potential to substantially impact USC research and researchers in most fields of science and engineering. If research involves specified technologies, the EAR and/or ITAR may require the researcher to obtain prior federal approval before allowing foreign nationals to participate in the research, before partnering with a foreign company, or before sharing research results in any manner (including by publication or presentation at conferences) with persons who are not U.S. citizens or permanent resident aliens.

Export regulations apply whether or not the recipient is funded by a grant, contract, or other agreement, and apply whether or not the EAR or ITAR are cited in the award document. If a researcher accepts export-controlled technology or information from a government agency or from industry, the researcher is subject to ITAR or EAR regulations.

Most USC research activities are excluded from export controls because of a general exception for "fundamental research". By not accepting any restrictions on publication and/or foreign nationals, researchers can protect the fundamental research exemption.

It is important that faculty and other researchers understand their obligations under the regulations and follow them. The consequences of violating the regulations can be severe, and include loss of research funding, fines, and/or prison time. USC administrators will assist investigators to comply with export control laws, but the primary responsibility rests with the principal investigator of the research.

All USC faculty, staff and students involved in export controlled research efforts are required to complete an annual export control training session.  Completion of the Collaborative Institutional Training Initiative Program (CITI) web-based course on export controls will fulfill this requirement.  Other USC faculty, staff and students who have an interest in export controls can also take this CITI web based offering.

The laws prohibit the unlicensed export of certain materials or information for reasons of national security or protection of trade. Most exports do not require government licenses. Only exports that the U. S. government considers "license controlled" under the EAR and/or ITAR require licenses. Export controls usually arise for one or more of the following reasons:

The nature of the export has actual or potential military applications or economic protection issues Government concerns about the destination country, organization, or individual, and Government concerns about the declared or suspected end use or the end user of the export Generally, an export includes any: (1) actual shipment of any covered goods or items; (2) the electronic or digital transmission of any covered goods, items or related goods or items; (3) any release or disclosure, including verbal disclosures or visual inspections, of any technology, software or technical data to any foreign national; or (4) actual use or application of covered technology on behalf of or for the benefit of a foreign entity or person anywhere. The term "export" can mean not only technology leaving the shores of the United States (including transfer to a U.S. citizen abroad whether or not it is pursuant to a research agreement with the U.S. government), but also transmitting the technology to an individual other than a U.S. citizen or permanent resident within the United States (referred to as a "deemed export"). Even a discussion with a foreign researcher or student in a campus laboratory is considered a "deemed export." Export controls preclude the participation of all foreign nationals in research that involves covered technology without first obtaining a license from the appropriate government agency.

When an item is controlled, a license may be required before the technology can be exported. This requirement relates not only to tangible items (prototypes or software) but also to the research results themselves.

There are certain countries where it is the policy of the United States generally to deny licenses for the transfer of these items. These countries are currently Afghanistan, Armenia, Azerbaijan, Belarus, Cuba, Iran, Iraq, Libya, North Korea, Syria, Vietnam, and the Former Republic of Yugoslavia (Serbia and Montenegro).

Even if an item appears on one of the lists of controlled technologies, generally there is an exclusion for fundamental research (as long as there are no restrictions on publication of the research or other restrictions on dissemination of the information) or, in some cases, as long as the research or information is made public or is intended to be made public.

Fundamental research, as used in the export control regulations, includes basic or applied research in science and/or engineering at an accredited institution of higher learning in the U.S. where the resulting information either is ordinarily published and shared broadly in the scientific community, or where the resulting information has been or is about to be published. Fundamental research is distinguished from research that results in information that is restricted for proprietary reasons or pursuant to specific U.S. government access and dissemination controls. University research will not qualify as fundamental research if (1) the institution accepts any restrictions on the publication of the information resulting from the research, other than limited prepublication reviews by research sponsors to prevent inadvertent divulging of proprietary information or to insure that publication will not compromise patent rights of the sponsor; or (2) the research is federally funded and specific access or dissemination controls regarding the resulting information have been accepted by the university or the researcher.

The requirement is that the information has been, is about to be, or is ordinarily published. The ITAR requirement is that the information has been published.
Information becomes "published" or considered as "ordinarily published" when it is generally accessible to the interested public through a variety of ways. Publication in periodicals, books, print, electronic or any other media available for general distribution to any member of the public or to those that would be interested in the material in a scientific or engineering discipline. Published or ordinarily published material also includes the following: readily available at libraries open to the public; issued patents; and releases at an open conference, meeting, seminar, trade show, or other open gathering. A conference is considered "open" if all technically qualified members of the public are eligible to attend and attendees are permitted to take notes or otherwise make a personal record (but not necessarily a recording) of the proceedings and presentations. In all cases, access to the information must be free or for a fee that does not exceed the cost to produce and distribute the material or hold the conference (including a reasonable profit).

Public domain is the term used for "information that is published and generally accessible or available to the public" through a variety of mechanisms. Publicly available software or technology is that which already is, or will be, published.

The primary focus of the EAR is to control the export of dual use technologies – i.e., items that are used, or have the potential to be used, for military as well as non-military purposes if such export could adversely affect the national interests of the United States.

Items which are subject to the EAR are listed on the Commerce Control List (CCL). This is a very long and detailed list broken down into ten broad categories. The ten categories are:

Category 0 - Nuclear materials, facilities and equipment
Category 1 - Materials, chemicals, microorganisms, and toxins
Category 2 - Materials processing
Category 3 - Electronics design, development, and production
Category 4 - Computers
Category 5 - Telecommunications (Part 1) and Information Security (Part 2)
Category 6 – Sensors and lasers
Category 7 – Navigation and avionics
Category 8 - Marine
Category 9 – Propulsion systems, space vehicles and related

ITAR places strict controls on the export of "defense articles" and "defense services." Defense articles include any item or technical data on the United States Munitions List (USML), and defense services include the furnishing of assistance to foreign persons, whether or not in the United States, with respect to defense articles, and the furnishing of any technical data associated with a defense article.

The following categories of defense articles and services are included on the USML:

Artillery projectors and armaments
Launch vehicles, guided missiles, ballistic missiles, rockets, torpedoes, bombs, and mines
Explosives, propellants, incendiary agents, and their constituents
Vessels of war and special naval equipment
Tanks and military vehicles
Aircraft and associated equipment
Military training equipment
Protective personnel equipment
Military electronics
Fire control, range finder, optical and guidance and control equipment
Auxiliary military equipment
Toxicological agents and associated equipment
Spacecraft systems and associated equipment
Nuclear weapons, design, and testing equipment
Classified articles, technical data and defense services not otherwise enumerated
Directed energy weapons
Submersible vessels, oceanographic and associated equipment
Miscellaneous articles not listed above with substantial military applicability and which were designed or modified for military purposes.


Office of Research Compliance

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