Many participants will be in the process of making immediate decisions about course texts, technology resources, assessment resources, and other materials, and may be unfamiliar with the range of publications, products, and services available.
44th Annual Conference on The First-Year Experience
Vendor registration is now closed!
Registration deadline: November 25, 2024
Materials deadline: December 2, 2024
Sunday, February 16, 2025
Exhibitor Setup: Noon – 4 p.m.
Exhibit Hours: 7:00 – 8:30 p.m.
Monday, February 17, 2025
Exhibit Hours: 7:30 a.m. – 11:30 a.m.
Exhibit Hours: 12:30p.m. – 5:30 p.m.
Tuesday, February 18, 2025
Exhibit Hours: 7:30 a.m. – noon
Exhibitor Breakdown: Noon
* Hours may vary slightly.
- Admission for two representatives and two authors per booth to the vendor area
- All conference sessions
- All conference meal functions
- Company description in electronic program PDF
- An emailed copy of attendee list with email addresses (sent one week prior to the conference)
- An electronic list of attendee mailing addresses (one-time use after the conference)
- Opportunity to submit one proposal for conference presentation during call for proposals (pending registration)
- A pipe and drape (10' x 10') booth, 6- to 8-foot table, two chairs, and a waste receptacle
Due to an increase in demand for vendor space, only two booths are allowed per company/organization.
Exhibition space is limited and anticipated response is large, so early registration is recommended.
Vendor Fees
Nonprofit Organization: $1,200
Commercial (for-profit or academic): $1,600
Each Additional Representative: $450
Corner Booth Vendor Fees
Nonprofit Organization: $1,400
Commercial (for-profit or academic): $1,800
Ad Placement Fees
Full Page: $850
1/2 Page Horizontal: $550
Companies/organizations are invited to sponsor special events, rooms, and sessions. Recognition will be provided in the electronic conference program. Sponsorships will be assigned on a first-come, first-serve basis according to when registration forms are received.
Annual Conference on The First-Year Experience Sponsorship Opportunities
Platinum (limited availability) - $5,000
- Up to 2 slides included during general session presentation
- Full page ad included in electronic conference program
- Access to participant list for conference: including email and mailing addresses
- Logo/Name included on signage and in conference app for breaks
- Recognition on Sponsors Page in conference program and in conference app
- Opportunity to submit one proposal for conference presentation (pending registration)
Gold (limited availability) - $4,000
- Full page ad included in electronic conference program
- Access to participant list for conference: including email and mailing addresses
- Logo/Name included in conference app for breaks
- Recognition on Sponsors Page in conference program and in conference app
- Opportunity to submit one proposal for conference presentation (pending registration)
Silver - $3,000
- Half page ad included in conference program
- Access to participant list for conference: including email and mailing addresses
- Logo/Name included in conference app for breaks
- Opportunity to submit one proposal for conference presentation (pending registration)
Bronze - $2,000
- Access to participant list for conference: including email and mailing addresses
- Logo/Name included in conference app for breaks
- Opportunity to submit one proposal for conference presentation (pending registration)
Materials Deadline: December 2, 2024
Materials Required:
- Company/Organization Description
- Logo
- Advertisement for conference program
If materials are not received by the deadline, placement in the conference program is forfeited.
Vendor Information and Guidelines
In order to provide vendors a formal setting for networking, the National Resource Center for The First-Year Experience and Students in Transition offers vendors the opportunity to make presentations during events.
Presentation proposals will only be accepted from registered vendors, and registration does not guarantee that a proposal will be accepted for presentation. Please be aware that the schedule may not allow for more than one presentation per company/organization.
The National Resource Center for The First-Year Experience and Students in Transition
at the University of South Carolina reserves the right to refuse requests for any
and all
(a) vendor booth space and
(b) advertisement space in the event program for Center-sponsored events that are
not consistent with the Center's mission and goals.
Cancellations requested on or before TBD (for the 32nd National Conference on Students in Transition)
Cancellation Policy for 44th Annual Conference on The First-Year Experience
We understand that plans sometimes change. If you need to cancel, please send a written
request for cancellation of registration/refund requests to fyeconf@mailbox.sc.edu. Refunds will be processed within 14 business days following the event.
- Refund requests submitted on or before November 15, 2024, will have the registration
fee refunded, less a $100 administrative fee.
- Written cancellations/refund requests submitted on or before November 15, 2024 will
have the registration fee refunded less a $100 administrative fee.
- Cancellation/refund requests made after November 15, 2024, for any reason, including
health or weather, will not be possible due to the financial commitment we have made
on your behalf. Event attendee substitutions are welcome at no charge.
In order to provide conference attendees with additional information about our vendors, we are including descriptions of our vendors in the conference program. Please upload a company logo (.pdf or .jpg file format) and a 50-word description/about your company or mission statement for inclusion in the program, on the vendor registration form.
The National Resource Center also offers vendors the opportunity to advertise in our
conference program. By purchasing an ad in the conference program, you place your
company or organization's products or services focused on student learning, development,
and success in front of conference attendees who will share their program with colleagues.
To purchase ad space, complete the ad space section on the Vendor Registration form.
Materials will not be returned and become the property of the National Resource Center.
Conference organizers reserve the right to review and approve ad copy.
The deadline for materials is TBD for the 32nd National Conference on Students in Transition.
The deadline for materials is December 2, 2024 for the 44th Annual Conference on The First-Year Experience.
Submitted ads should be print-ready (300 dpi or higher) and in either a .pdf or .jpg format. All program ads will be produced in full color in the electronic conference program.
Dimensions
The electronic program is 8.5” x 11” and produced in full color. Ads will be sold in three sizes. See the vendor registration form for costs.
-
Inside Back Cover
8.5" x 11"
-
Full Page
7.5" x 10"
-
1/2 Page Horizontal
7.5" x 4.875"
Placement of Advertisement (For Annual Conference on The First-Year Experience Only)
Only one advertisement per company/organization will be a part of the daily listings of sessions in the electronic program. All other advertisements will be in a "featured vendors" section of the electronic program.
Contact the Conferences & Continuing Education Staff at fyeconf@mailbox.sc.edu for more information about vendor space, sponsorship opportunities, or conference presentations. Please include one of the following in your email subject line: Vendor Space Assistance, Sponsorship Opportunities Assistance, or Conference Presentation Assistance.
National Resource Center for The First-Year Experience & Students in Transition
University of South Carolina
Carolina Coliseum (Suite 1000)
701 Assembly Street
Columbia, SC 29201