Sunday, February 15, 2026

Exhibitor Setup: Noon – 4 p.m.
Exhibit Hours: 7:00 – 8:30 p.m.

Monday, February 16, 2026

Exhibit Hours: 7:30 a.m. – 11:30 a.m.
Exhibit Hours: 12:30p.m. – 5:30 p.m.

Tuesday, February 17, 2026

Exhibit Hours: 7:30 a.m. – noon
Exhibitor Breakdown: Noon

* Hours may vary slightly.

• Admission for two representatives and two authors per booth to the vendor area
• All conference sessions
• All conference meal functions
• Company description in electronic program PDF
• An emailed copy of attendee list with email addresses (sent one week prior to the conference)
• An electronic list of attendee mailing addresses (one-time use after the conference)
• Opportunity to submit one proposal for conference presentation during call for proposals (pending registration)
• A pipe and drape (10' x 10') booth, 6- to 8-foot table, two chairs, and a waste receptacle

Due to an increase in demand for vendor space, only two booths are allowed per company/organization.

Exhibition space is limited and anticipated response is large, so early registration is recommended.

Vendor Fees

Nonprofit Organization: $1,200
Commercial (for-profit or academic): $1,600
Each Additional Representative: $475

Corner Booth Vendor Fees

Nonprofit Organization: $1,400
Commercial (for-profit or academic): $1,800

Ad Placement Fees

Full Page: $850
¹/₂ Page Horizontal: $550

Companies/organizations are invited to sponsor special events, rooms, and sessions. Recognition will be provided in the electronic conference program. Sponsorships will be assigned on a first-come, first-serve basis according to when registration forms are received.

View the Sponsorship Prospectus for the 45th Annual Conference on The First-Year Experience for more detailed information about our sponsorship opportunities. 

Materials Deadline: November 25, 2025

Materials Required:

• Company/Organization Description
• Logo
• Advertisement for conference program

If materials are not received by the deadline, placement in the conference program is forfeited.

In order to provide vendors a formal setting for networking, the National Resource Center for The First-Year Experience and Students in Transition offers vendors the opportunity to make presentations during events.

Presentation proposals will only be accepted from registered vendors, and registration does not guarantee that a proposal will be accepted for presentation. Please be aware that the schedule may not allow for more than one presentation per company/organization. 

The National Resource Center for The First-Year Experience and Students in Transition at the University of South Carolina reserves the right to refuse requests for any and all
(a) vendor booth space and
(b) advertisement space in the event program for Center-sponsored events that are not consistent with the Center's mission and goals.

Cancellation Policy for the 32nd National Conference on Students in Transition
- We understand that plans sometimes change. Cancellations requested on or before August 8, 2025 (for the 32nd National Conference on Students in Transition) will have the registration fee refunded less a $100 administrative fee. A written request for refunds is required. Absolutely no refunds will be made after August 8, 2025.

Cancellation Policy for the 45th Annual Conference on The First-Year Experience
- We understand that plans sometimes change. If you need to cancel, a written request for refunds is required. Cancellations on or before Friday, November 14, 2025 will have the registration fee refunded less a $100 administrative fee. Absolutely no refunds will be made after Friday, November 14, 2025.

In order to provide conference attendees with additional information about our vendors, we are including descriptions of our vendors in the conference program. Please upload a company logo (.pdf or .jpg file format) and a 50-word description/about your company or mission statement for inclusion in the program, on the vendor registration form. 

The National Resource Center also offers vendors the opportunity to advertise in our conference program. By purchasing an ad in the conference program, you place your company or organization's products or services focused on student learning, development, and success in front of conference attendees who will share their program with colleagues. To purchase ad space, complete the ad space section on the Vendor Registration form. Materials will not be returned and become the property of the National Resource Center. Conference organizers reserve the right to review and approve ad copy.

The deadline for materials was September 10, 2025 for the 32nd National Conference on Students in Transition.
The deadline for materials is November 25, 2025 for the 45th Annual Conference on The First-Year Experience.

Submitted ads should be print-ready (300 dpi or higher) and in either a .pdf or .jpg format. All program ads will be produced in full color in the electronic conference program.

Dimensions

The electronic program is 8.5” x 11” and produced in full color. Ads will be sold in three sizes. See the vendor registration form for costs.

• 

  Full Page

  7.5" x 10"

• 

  1/2 Page Horizontal

  7.5" x 4.875"

 

Placement of Advertisement (For Annual Conference on The First-Year Experience Only) 

Only one advertisement per company/organization will be a part of the daily listings of sessions in the electronic program. All other advertisements will be in a "featured vendors" section of the electronic program.

 

Contact the Conferences & Continuing Education Staff at fyeconf@mailbox.sc.edu for more information about vendor space, sponsorship opportunities, or conference presentations. Please include one of the following in your email subject line: Vendor Space Assistance, Sponsorship Opportunities Assistance, or Conference Presentation Assistance.

National Resource Center for The First-Year Experience & Students in Transition
University of South Carolina
Carolina Coliseum (Suite 1000)
701 Assembly Street
Columbia, SC 29201