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Division of Human Resources

HR Toolbox

In Human Resources, our job is to support the needs of our university employees. Forms, documentation and other communication are essential to ensuring that you have access to the wealth of resources you need to achieve success.

The table below compiles forms, documents, guides and other useful information related to your role in the university, or the type of support that you need. The toolbox serves as a one-stop-shop, and divides the resources that you need under six distinct categories of information: benefits, employee performance, hiring, international support, policies and procedures, and training and professional development.


Health, Dental and Vision Insurance

Tools and Resources


Life Insurance

Flexible Spending Accounts

  • MyFBMC – Online system used to manage your MoneyPlus Flexible Spending Accounts
  • MoneyPlus Enrollment Form [pdf] – Complete this form if you are electing or re-enrolling in a Medical Spending Account, Dependent Care Account or Health Savings Account. Please note you may only elect a Health Savings Account if you have enrolled in the State Health Savings Plan. If you need a 2016 enrollment form, please contact the Benefits Office at 803-777-6650.
  • Health Savings Account Online Enrollment Form [pdf] − If you choose to enroll in a Health Savings Account, you must also open an account with Wells Fargo using the employer code 002470000000000 when prompted.
  • MoneyPlus Worksheets [pdf] – Used to help determine how much money you need to deposit in your MoneyPlus accounts.
  • MoneyPlus Claim Form [pdf]


Cancer and Hospital Confinement

The following forms should be mailed to Mike Linebaugh at Colonial Life Enrollment, 1101 Javelin Court, Columbia, S.C. 29212:

Auto and Home Insurance

SCRS, PORS and State ORP plans

Tools and Resources


401(k), 457(b) and 403(b) Plans

TERI Program

Workers' Compensation

Time Away From Work

Tools and Resources 


Employee Wellness Programs

Dual Career Employment Services

Flextime and Telecommuting

Tuition Assistance


Employee Performance

Performance Evaluations 

Employee Recognition and Awards

Workplace Issues

  • Employee Assistance Program (EAP) – A practical and confidential resource for permanent employees and their dependents. The EAP provides many different types of assistance such as counseling, legal assistance, financial and health and wellness services.
  • Integrity Line – If talking with your supervisor or other administrator is not an option in dealing with a workplace concern, the USC Integrity Line is an anonymous reporting system, administered by an independent third-party provider, Lighthouse Services, Inc., to report your concerns about questionable or unethical behavior. 
  • Grievances – There are laws, regulations, policies and procedures in place to provide covered employees an opportunity to challenge specific unfavorable employment actions they believe were issued inconsistently, improperly or not in accordance with University policy.




Planning and Posting Positions


  • FLSA Implementation Plan [pdf] *REVISED 10/19* –  This plan includes a step by step list of tasks that HR Contacts and the Salary Administration Office are required to complete. 
  • Implementation Checklist [pdf] *REVISED 10/19* – Use this checklist to ensure you've completed every step required in the implementation plan above.   
  • Sample 1 (PBP-2-TR) & Sample 2 (PBP-2) [pdf] *REVISED 10/19* – The PBP-2-TR must be submitted to re-hire temporary salaried employees as hourly, and the PBP-2 must be submitted to re-hire dual employees as hourly. 
  • Implementation Webinar – Watch Rontreal Tyler and Belinda Ogorek's discussion on the FLSA implementation plan, and review their answers to questions from the participating audience. 
  • A Manager's Guide to Supporting Employees [pdf] – This guide provides managers and supervisors suggestions to lessen the emotional impact that FLSA changes may have on employees. 
  • FAQs for Managers [pdf] 
  • FLSA Basics [pdf] – This power point presentation provides a brief overview of the requirements that must be met in order to qualify for exemption, and the penalties employers face when they violate FLSA regulations. Review the recorded webinar to learn more.
  • FLSA Advanced [pdf] – This power point presentation provides information concerning FLSA provisions that will impact USC and specific occupations that will be affected. Various case scenarios [pdf] are provided to help managers and supervisors determine what is considered compensable work time for non-exempt employees. Review the recorded webinar to learn more. 
  • FLSA: Exemption Test Questionnaire [pdf] – Employees who earn more than $47,476 per year may be considered exempt, if they pass the “duties test”. Use this questionnaire to help determine the correct exemption status. Note: the new overtime rules do not include any changes to the “duties test”.
  • FLSA Guidelines for Specific Occupations [pdf] – Review these guidelines to determine if specific occupations such as coaches, academic advisors and post-doctoral fellows are considered exempt.
  • Good to know for Non-Exempt Employees [pdf] – This is a good reference tool that provides all the quick facts employees need to know about timekeeping, overtime and more.
  • Compensatory Time FAQs [pdf] – Some employees may be compensated for overtime with paid time off from work (compensatory time) instead of wages. Review these FAQs for answers about compensatory time.
  • Work Time vs Non-Work Time [pdf] – Use this chart to learn if specific activities such as breaks, lunch hours and travel time are considered time worked.
  • ITAMS – The Payroll Office has many training guides, demos and FAQs on how to enter time into the university’s time and attendance management system.

Department of Labor Resources

  • DOL FAQs – Get answers to some of the most common questions regarding the new overtime rules.
  • DOL Fact Sheet: Overtime Final Rule [pdf] – This sheet provides a list of key provisions of the Final Rule.
  • DOL Guidance for Higher Ed [pdf] – Take an in-depth look at the background on FLSA white collar exemptions, categories of job occupations in the higher education sector which fall under these exemptions, and suggestions on how to determine the best options to ensure compliance with the new rules.
  • DOL Fact Sheet for Higher Ed [pdf] –This quick fact sheet lists the types of higher education jobs which may be affected and/or unaffected by the new rules, and provides some options to ensure compliance.

Recruiting and Interviewing

Employment Applications

Hiring Checklists

Academic Positions

Affiliate Appointment 

Dual Employment

Floater Positions

Full-Time Employee Positions

Post-TERI and Post Retirement Positions

Research Grant and Time-Limited Positions

Special Contract Positions

Summer Employment 

Temporary Positions

Affordable Care Act (ACA)

Criminal Background Checks

Employment Eligibility Verification (E-Verify)

Pre and Post Employment Considerations

Miscellaneous HR Actions

Tools and Resources



International Support

Tools and Resources



Policies and Procedures

Salary Changes 

Update, Change or Request Personal Information

Required Workplace Posters


Training and Professional Development

Training Classes