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Faculty Instructions for Hiring Student Employees

Vanessa McQuinn is responsible for hiring student RAs for faculty. If you are requesting hours (over 15) or an hourly rate (over $13) different from those described in the next paragraph, you must have the Associate Dean of Faculty Development’s approval in advance. Students will be hired each semester after the faculty member makes a request for a research assistant using the Research Assistant Hiring Information form.

According to University policy, law students may work a maximum of 15 hours per week during the fall and spring, and 25 hours per week during the summer. University policy does not allow law students who work for two or more departments to work over 20 hours per week in their combined positions during the fall and spring or over 29 hours a week during the summer. The current standard rate of pay for RAs is $13 per hour.

Vanessa will complete all hiring paperwork through the University’s PeopleSoft HCM system. The work schedule/working hours information is reported in that system when the students are hired, and they must fall within the University guidelines as put forth above to be approved. Any student’s existing obligations to another paid position cannot take the student over their allowable maximum hours.

Students cannot begin work until their hiring packet has received final approval from HR. Vanessa will email the faculty member and the student once HR has approved the student hire.

Student employees are required to record their work hours within the University's Time/Labor and Absence Management through HCM by timesheet deadlines.  Faculty should be diligent in approving their RA's timesheets each week in the Time/Labor and Absence Management system. RAs will receive an information packet that instructs them to submit their hours by 12:00 p.m. on the Monday following the week for which they are reporting.

RAs who are new to working for the University must complete the I-9 process. Vanessa will e-mail students to coordinate completing the entire HR process. HR has created a new Student Employment webpage, that includes instructions and resources about University employment for students, as well as faculty, but if you have any questions, please just reach out to Vanessa. She is more than happy to assist.

Advertising for an open student position

Vanessa will coordinate the advertising through Career Services on Symplicity for positions that require it and complete the required “Post-a-Job” form for faculty (or you may complete the form yourself).


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