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My Arts and Sciences

Faculty Travel Support for Conferences, Seminars & Workshops

About the program

This initiative will provide a full-time permanent non-tenure-track, tenure-track, or tenured faculty member with funding up to $1,500 to give a presentation at a conference, symposium, or workshop.

Deadlines

September 16
Application deadline for travel from October 1, 2019 through June 30, 2020.

February 3
Application deadline for travel from February 15, 2020 through June 30, 2020.

 

Travel Requirements

Only one trip will be funded per fiscal year. Chairing a panel, organizing a session, or simply attending a conference, symposium, or workshop will not be supported. Travel funded by this initiative must be scheduled and completed by June 30, 2020.

Travel must be taken after the award is granted; no funds will be awarded for previous travel. Each individual faculty member is limited to one funded travel application per fiscal year. Funding will only apply to the request made in the award; retroactive requests to change the purpose of the award will not be considered. Further restrictions are identified below.


Funding Details

Funding will be provided in the form of reimbursement; requests for reimbursement must be made within 30 days of the expense(s) being incurred. Faculty members may apply for funding in anticipation of conference, symposium, or workshop participation during the 2019 fiscal year. If the application is approved for funding, faculty members will only be reimbursed with proper documentation proving participation in the meeting (scanned copy or picture of program with your name listed as presenting).


Application Process

There will be two 2019-2020 application deadlines for this initiative:

  1. September 16, 2019: Deadline for travel from October 1, 2019 through June 30, 2020 and
  2. February 3, 2020: Deadline for travel from February 15, 2020 through June 30, 2020.

The application materials should be submitted via the online application. All attachments should use 12-point font size and 1-inch margins and be submitted in 8.5" x 11" PDF format unless otherwise noted in the instructions.

  • Applicants must submit a current vita (4-page maximum) along with a brief proposal (1-page maximum) specifying the dates and destination of the planned travel and justifying the importance of participation in the event to the applicant’s research.
  • Applicants with current startup or retention funds must have expended those funds prior to requesting initiative funding.
  • The applicant must also include an itemized budget with justification indicating the estimated cost of travel.
  • Applicants must also include a copy of the official notification of acceptance from the conference or workshop organizers. If applying prospectively for funding for anticipated travel, applicants must submit official notification and provide a copy of pages from the conference program indicating their participation as part of the reimbursement process.


Department Head Statement of Support

The applicant's department chair must also submit a brief statement of support (1-page maximum).  The statement should indicate that the department either will provide matching funds equivalent to the requested amount or has already committed to spend $1,200 on travel for this faculty member during the 2019 fiscal year. If the department has already expended funds for travel, please include supporting documentation.  Departmental expenditures supporting faculty travel will be verified by the deans’s office at the end of each academic year.

 

Award Recipient Report

Each award recipient must submit a one-page summary of accomplishments or achievements to the dean’s office within 30 days of completion of research, travel, or equipment purchase. The summary must be submitted using “summary_ [name of initiative]_[last name of faculty member]” as the filename.


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