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University Technology Services

MS Office 365

Information for Faculty/Staff


What should I do prior to my email migration?

ATTENTION: Please consult your local IT support before continuing.  If you do not have local IT support, please refer to the instructions below.
Important actions to take.
  1. Locate your Office 365 username here.  This will be the username you use to login to your Outlook email and Microsoft Office 365 portal.
  2. Change your Network Username password.
  3. Delete email items no longer needed in @mailbox accounts.  Then empty the Trash folder on that account.  This will ensure your mailbox moves quicker.
  4. Review the migration status page to find your department's migration date and status.


What do I need to do after my email migration is complete?

If you are running a local installation of 2010/2013/2016 Outlook on a PC or 2011/2016 Outlook on a Mac, you will be able to configure your Outlook client to connect to your Office 365 mailbox.  You can also access your email through the Office 365 portal or Outlook Web client.  

ATTENTION: Please consult your local IT support before continuing.  If you do not have local IT support, please refer to the instructions below.  
How to set up email on current Outlook 2013 and 2016 PC clients.
  1. Click on your Start/Windows button and open Outlook 2016.
  2. Click Next to set up your Outlook mail client.
    setp 2
  3. Once you click Next, verify that your O365 username and password are correct, as it may auto populate. Click Next.
    step 3
  4. Your account is now being set up.
    step 4
  5. The following window will appear when it is complete. Click Finish and your Outlook mailbox will open. Note: it will take a bit longer the first time it opens.
How to set up email on current Outlook 2016 Mac clients.
  1. Open Finder > Applications and then double click Outlook.
  2. Click Get Started.
    step 2
  3. Click Sign In.
  4. Type your Office 365 username and click Next.
  5. Choose work or school account.
  6. Type your university network password and click Sign In.
  7. Add an account.  Verify your O365 username and password.
  8. You will have to activate the account with your username and password information.
How to set up email using the installation from the Office 365 portal 

After migration is complete:

  1. Log into the Microsoft Office 365 portal,, using your Office 365 username and university network password. Don't know your Office 365 username?

  2. Install a local copy of Microsoft Office 365 Pro Plus to your laptop or desktop.
    1. Installation instructions for Windows 7 and 10
    2. Installation instructions for Mac
  3. Log into mail on mobile devices.
  4. Log into outlook web app (previously
  5. Log into the Office 365 web portal.