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Human Resources and Payroll Project

Overview

The new HR/Payroll system replaces our outdated administrative systems – giving us functionality that better meets our business needs and is more effective at supporting a major top-tier University over the long term.

The Project in Brief

The new PeopleSoft HR/Payroll system will give us advanced capabilities for service built on best practices and proven technology. This will be a comprehensive system that covers Human Resources, Payroll, Benefits, Time and Labor, Absence Management, and associated Self-Service for employees and managers.

The project is led by an Executive Steering Committee, with a Project Leadership Team overseeing project management and system implementation. The project team is working to develop and implement the system. The team includes USC as well as consultants and PeopleSoft experts from IBM.
 

Project Phases

The project implementation will unfold in phases:

Phase 1
HR, Payroll, Benefits, and associated Self-Service functions

Phase 2
Time and Labor, Absence Management, and associated Self-Service functions
 

As a Result

  • State-of-the-art System: PeopleSoft HR/Payroll will give us an advanced system built on best practices and proven technology.
  • Easier self-service access for employees: Employees will have easy access to user-friendly self-service functions such as the ability to request an electronic W-2, set up multiple direct deposits, and update personal information — all in one online location.
  • Strengthen self-service for managers: With the system’s self-service functions, managers will have access to comprehensive information about their direct reports and the ability to oversee and manage employee information.
  • Better integration: The change will strengthen the connection between systems. PeopleAdmin, PeopleSoft Finance, Banner, and other solutions will integrate with PeopleSoft HR/Payroll.
  • Greater identity protection: USCID, not SSN, will be the primary identifier throughout the system. The USCID is already used in Banner, issued on all new CarolinaCards, and used in other enterprise systems across the university.

Supporting Users

The implementation of the new system will require both short- and long-term process and job changes, including how each of us go about some of our daily work. Through user training, consistent communication and ongoing support, these process improvements will reduce paper shuffle and repetitive work, which will free up some time that can be used for other work that is engaging, meaningful and aligned with department goals.

Human Resources and Payroll Project


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