Before returning to work, employees must watch the following videos and read how to wear and take off face coverings, and guidelines for returning to the workplace.
Resources to help you transition back to working safely on campus or to continue working productively from home.
Tools to help you as you support your employees no matter where they are working, on campus or from home.
Access Return-to-Work notice templates, information about deployment teams, webinar information and FAQs.
In June, the university began implementing a phased plan for the gradual expansion of on-campus operations throughout the summer and into the academic year. Phase 1 was June 1-21 and Phase 2 was June 22-July 13 and Phase 3 was July 14-Aug. 3. Phase 4 covers the 2020 academic year.
The university has modified its operations to protect the health and well-being of our campus community. Compliance with these guidelines is critical in mitigating the risks associated with COVID-19.
The university requires face coverings to be worn at all times inside all campus buildings – except when alone in a private office or when eating. All individuals on campus in outdoor areas are expected to wear a face covering whenever physical distancing (six feet or more) is difficult or the risk of infection is high.
- First, call the university’s COVID-19 hotline at 803-576-8511 to notify the university that you have tested positive for COVID-19 so they can walk you through the isolation protocol and do contact tracing.
- Then, notify Environmental, Health and Safety (EHS) at 803-528-8191 to provide information why you believe your illness could be a potential workplace illness so EHS can investigate and determine if this potential illness meets OSHA’s reporting requirements.
Employees working on campus must fill out the Daily COVID-19 Screening Form each day, and submit to your supervisor.
Face coverings are required in the workplace. Face coverings must be worn at all times when inside all campus buildings, unless you are alone in a private office or are eating.
Policy UNIV 3.04 Communicable Disease Outbreak Mitigation Measures [pdf] includes specific directives concerning the need for and use of face coverings on campus.
The university also follows all directives of the State of South Carolina and the City of Columbia.
The State of South Carolina requires face coverings in all government offices, buildings, and facilities in accordance with guidelines and procedures developed by the South Carolina Department of Administration.
The City of Columbia enacted a face covering ordinance which requires a face covering while in public or while interacting with the public. The city has provided additional information on the ordinance in their FAQ.
A private office is an enclosed space with a single occupant.
A cubical may be considered a private office if the cubical walls are high enough to provide a physical barrier that blocks respiratory particles under normal circumstances. For example, a reception desk with a high counter would not be a private cubical since a normal interaction involves someone speaking over the counter. (Other protective equipment such as a wellness screen might mitigate this risk, but unless the space is enclosed it is not a private office.)
Per the guidelines from the state, you should wear a face covering whenever you are interacting with another person.
Even though there may be six feet or more between you and the person in your doorway, be aware that during a conversation you may unexpectedly cough or sneeze, which could put them at risk.
If you are not at least 6 feet from the doorway, you might need to also keep your door partially or fully closed, particularly if you are in an area with substantial foot traffic.
Unless there are physical barriers between workspaces that can effectively block respiratory droplets under normal working conditions, you and your coworkers should each be wearing a face covering.
The university will provide one (1) reusable/washable face covering for each employee.
If you have a health condition that makes wearing a face covering difficult you are encouraged to talk with your direct supervisor about accommodations.
Your supervisor may ask you for documentation from your heath care provider. The documentation does not need to provide specific information about your health condition, but will need to confirm that there is a medical reason you cannot safely wear a face covering.
Employees are expected to self-monitor their temperature using the Daily Self-Screening Form [pdf].
Some areas on campus, such as the Student Health Center, are taking daily temperatures.
Unless your department has provided you with other instructions, you must fill out the Daily Self-Screening Form [pdf] and submit it to your HR Contact.
Yes. The Daily Self-Screening Form [pdf] must be submitted each day that you report to campus for work.
No. Employees who are working remotely do not need to submit the Daily Self-Screening Form [pdf] . However, it is a useful tool to track your health as you prepare to return to campus.
To protect the health and well-being of the campus community, getting a COVID-19 diagnostic test before you return to campus is strongly encouraged by the university. If you are not able to obtain a test before you return to campus, you should obtain a test as soon as possible upon your return.
Information about on campus testing is available through Student Health Services.
When possible please schedule testing 7 to 10 days prior to the 1st day you return to work.
Yes. Testing will be available through Student Health Services.
The State Health Plan adheres to the testing guidelines set forth by the Centers for Disease Control and Prevention (CDC).
More information about which tests are currently covered is available from PEBA.
Use of restrooms should be limited based on size to ensure at least 6 feet distance between individuals.
Wash your hands thoroughly afterward to reduce the potential transmission of the virus.
Convening in groups increases the risk of viral transmission. Where feasible, meetings should be held in whole or part using the extensive range of available collaboration tools. For example, Zoom, WebEx, Microsoft Teams, or telephone.
Identify and close areas where personnel are likely to congregate and interact or enforce strict social distancing protocols.
Yes, we suggest limiting walk-ins and schedule appointments for customers when possible.
As with most communicable diseases, common hygiene practices are the best way to mitigate the spread of germs.
- Cover mouth and nose when you sneeze or cough
- Wash hands often for 20 seconds
- Clean shared surfaces and equipment often
- Avoid touching eye, nose and mouth
- Stay home if sick and call your doctor if needed
The Centers for Disease Control (CDC) has many videos and information on how to protect yourself and others from COVID-19. You can find some videos here.
This information is subject to change.