Job Postings and External Announcements
Job announcements are written at the College or Departmental level. Consider job-specific
knowledge, skills, abilities, and personal attributes. Be committed to finding the
best people for your team and attracting a diverse pool of applicants. To create an
accurate job announcement, you must use information from the position description.
When creating an inclusive announcement, be sure to:
- Describe the position and summarize the roles to include job responsibilities.
- Make it easy to read to avoid excluding individuals with various levels of literacy.
- Provide enough detail so candidates understand the role but keep the description concise.
- Abstain from listing unnecessary qualifications that may hinder diverse candidates
- Incorporate department mission, vision and values to show commitment to diversity
- Include any assessment requirements and attach sample and/or testing link for approval
by the Talent Acquisition Office.
- Include a list of inclusive benefits to attract a diverse applicant pool.
- Remove any gender-coded words in your descriptions for both men and women. Use a gender decoder tool such as this one.
- Avoid using jargon in your advertisement language as it may hinder diverse candidates
with transferable skills from applying.
- If acronyms are used, spell out the words the first time they are mentioned.
Departments on the Columbia campus with vacant classified staff positions will receive
a letter identifying underutilized categories to comply with the University's Affirmative
**Departments must be able to show that recruitment efforts were taken to diversify
the applicant pool.
Minimum Posting Time Frame
All staff full-time (FTE) and research grant or time-limited (RGP/TL) positions, with
an underutilization should be advertised for a minimum of 14 calendar days on the
USC Jobs website. Exceptions may apply.
All Staff-FTE, RGP and TL positions are automatically posted to:
- Higher Education Recruitment Consortium (HERC),
- Insight Into Diversity, and
when posted on USC Jobs.
All College/Division and Department HR Contacts have access to the demographics of
applicant pools in PeopleAdmin to ensure diversity at all stages of the recruitment
and selection process.
See the quick guide for instructions on how to access the EEO Report [pdf] or review sample demographic data [pdf].