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Division of Human Resources

Job Postings and External Announcements

Job announcements are written at the College or Departmental level. Consider job-specific knowledge, skills, abilities, and personal attributes. Be committed to finding the best people for your team and attracting a diverse pool of applicants. To create an accurate job announcement, you must use information from the position description. 

When creating an inclusive announcement, be sure to: 

  • Describe the position and summarize the roles to include job responsibilities.
  • Make it easy to read to avoid excluding individuals with various levels of literacy.
  • Provide enough detail so candidates understand the role but keep the description concise.
  • Abstain from listing unnecessary qualifications that may hinder diverse candidates from applying.
  • Incorporate department mission, vision and values to show commitment to diversity and inclusion.
  • Include any assessment requirements and attach sample and/or testing link for approval by the Talent Acquisition Office.
  • Include a list of inclusive benefits to attract a diverse applicant pool.
  • Remove any gender-coded words in your descriptions for both men and women. Use a gender decoder tool such as this one. 
  • Avoid using jargon in your advertisement language as it may hinder diverse candidates with transferable skills from applying.
  • If acronyms are used, spell out the words the first time they are mentioned.

Posting Guidelines

Underutilized Letter

Departments on the Columbia campus with vacant classified staff positions will receive a letter identifying underutilized categories to comply with the University's Affirmative Action Plan.

**Departments must be able to show that recruitment efforts were taken to diversify the applicant pool.

Minimum Posting Time Frame

All staff full-time (FTE) and research grant or time-limited (RGP/TL) positions, with an underutilization should be advertised for a minimum of 14 calendar days on the USC Jobs website. Exceptions may apply.

Automatic Postings

All Staff-FTE, RGP and TL positions are automatically posted to:

  • InsideHigherED,
  • Higher Education Recruitment Consortium (HERC),
  • Insight Into Diversity, and
  • LinkedIn

when posted on USC Jobs.

Demographics Report

All College/Division and Department HR Contacts have access to the demographics of applicant pools in PeopleAdmin to ensure diversity at all stages of the recruitment and selection process.

See the quick guide for instructions on how to access the EEO Report [pdf] or review sample demographic data [pdf]


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