Managing Awards

In this topic, you will learn how to manage awards.

Steps:

1. Begin by navigating to the Award Profile page.

    

   Click the Main Menu button.

   Step 1

2. Click the Grants menu.

   Step 2

3. Click the Awards menu.

   Step 3

4. Click the Award Profile menu.

   Step 4

5. Click the Look up Business Unit (Alt+5) button.

   Step 5

6. Click the USCSP link.

   Step 6

7. Click the Search button.

   Step 7

8. Click the CON0000014 link.

   Step 8

9. The Reference Award Number is the sponsor award number.

   Step 9

10. Click in the Reference Award Number field.

    Step 10

11. Enter the desired information into the Reference Award Number field.

     

    Enter "1234567".

    Step 11

12. The Post Award Administrator  is the Contract and Grant Accounting employee who will handle the post award activities of the project.

    Step 12

13. Click the Look up Post Award Administrator (Alt+5) button.

    Step 13

14. Click in the Last Name field.

    Step 14

15. Enter the desired information into the Last Name field.

     

    Enter "christmus".

    Step 15

16. Click the Look Up button.

    Step 16

17. Click the 1012331 link.

    Step 17

18. Click the Save button.

    Step 18

19. Use the Project link to access the project component and view information related to the project.

    Step 19

20. Click the 20000028 link.

    Step 20

21. The Project Type identifies the project as either a contract or a grant.

    Step 21

22. Click the Look up Project Type (Alt+5) button.

    Step 22

23. Click the GRANT link.

    Step 23

24. Click the Save button.

    Step 24

25. Click the Return to Award Profile link.

    Step 25

26. Click the Additional Information link.

    Step 26

27. Use the Additional Information page to add notations about the award.

    Step 27

28. Use the Type field to enter a type code for the information you want to enter.  For example, information relating to intellectual property.

    Step 28

29. Click the Look up Type (Alt+5) button.

    Step 29

30. Click the OTH link.

    Step 30

31. Click in the Comments field.

    Step 31

32. Enter the desired information into the Comments field.

     

    Enter "All rights revert to the sponsor.".

    Step 32

33. Click the Return To Award Profile link.

    Step 33

34. Click the Sponsor link.

    Step 34

35. Use the Sponsor page to view sponsor contacts for the awarding sponsor.

    Step 35

36. The Contact Seq Num identifies the contacts listed for the awarding sponsor.

    Step 36

37. Click the Look up Contact Seq Num (Alt+5) button.

    Step 37

38. Click the 1 link.

    Step 38

39. Click the Save button.

    Step 39

40. Click the Funding tab.

    Step 40

41. Use the Funding page to enter funding amounts and periods.

    Step 41

42. Use the Budget Detail page to view additional detailed information about budget amounts. This is where the awarded budget is entered for the project.

    Step 42

43. Click the Budget Detail button.

    Step 43

44. The Account field is the object code.

     

    Click in the Account field.

    Step 44

45. Enter the desired information into the Account field.

     

    Enter "51000".

    Step 45

46. The Operating Unit field is the department, college, or school.

     

    Click in the Operating Unit field.

    Step 46

47. Click the Look up Operating Unit (Alt+5) button.

    Step 47

48. Use the scrollbar to view additional information on the page.

    Step 48

49. Click the CL034 link.

    Step 49

50. The Fund Code identifies the source of funding.

     

    Click the Look up Fund Code (Alt+5) button.

    Step 50

51. If you know the source of funding, such as federal, you can look up all codes that begin with "F" using the begins with option.

     

    Click in the Fund Code field.

    Step 51

52. Enter the desired information into the Fund Code field.

     

    Enter "F".

    Step 52

53. Click the Look Up button.

    Step 53

54. Click the F1000 link.

    Step 54

55. The Department field is the department of the project.

     

    Click the Look up Department (Alt+5) button.

    Step 55

56. Click the 115300 link.

    Step 56

57. The Class Field identifies the classification of the project, i.e. Research, Instruction, etc.

     

    Click the Look up Class Field (Alt+5) button.

    Step 57

58. Click the 200 link.

    Step 58

59. Each project must have at least one activity. The Activity here will be "BUD" for budget.  If there is a cost share budget, the activity type is "CBU".

     

    Click the Look up Activity (Alt+5) button.

    Step 59

60. Click the 1 link.

    Step 60

61. Use the Product field to identify if the budget pertains to a specific semester.

     

    Click the Look up Product (Alt+5) button.

    Step 61

62. Click the Close button.

    Step 62

63. The Budget Item field is the description of the account code.

     

    Click the Look up Budget Item (Alt+5) button.

    Step 63

64. Click the SALARIES link.

    Step 64

65. Use the scrollbar to view additional information on the page.

    Step 65

66. The Amount field is the budget amount for the category.

     

    Enter the desired information into the Amount field.

     

    Enter "25900.00"

    Step 66

67. In this topic, you will add several new rows so that you can add additional budget lines.

     

    Click the Add a new row at row 1 (Alt+7) button.

    Step 67

68. Click in the Account field.

    Step 68

69. Enter the desired information into the Account field.

     

    Enter "54525".

    Step 69

70. Click in the Operating Unit field.

    Step 70

71. Enter the desired information into the Operating Unit field.

     

    Enter "CL034".

    Step 71

72. Click in the Fund Code field.

    Step 72

73. Enter the desired information into the Fund Code field.

     

    Enter "F1000".

    Step 73

74. Click in the Department field.

    Step 74

75. Enter the desired information into the Department field.

     

    Enter "115300".

    Step 75

76. Click in the Class Field field.

    Step 76

77. Enter the desired information into the Class Field field.

     

    Enter "200".

    Step 77

78. Click in the Activity field.

    Step 78

79. Enter the desired information into the Activity field.

     

    Enter "BUD".

    Step 79

80. Click the Look up Budget Item (Alt+5) button.

    Step 80

81. Click the FIXED CHARGES link.

    Step 81

82. Enter the desired information into the Amount field.

     

    Enter "1036.00".

    Step 82

83. Click the Add a new row at row 2 (Alt+7) button.

    Step 83

84. Click in the Account field.

    Step 84

85. Enter the desired information into the Account field.

     

    Enter "54600".

    Step 85

86. Click in the Operating Unit field.

    Step 86

87. Enter the desired information into the Operating Unit field.

     

    Enter "CL034".

    Step 87

88. Click in the Fund Code field.

    Step 88

89. Enter the desired information into the Fund Code field.

     

    Enter "F1000".

    Step 89

90. Click in the Department field.

    Step 90

91. Enter the desired information into the Department field.

     

    Enter "115300".

    Step 91

92. Click in the Class Field field.

    Step 92

93. Enter the desired information into the Class Field field.

     

    Enter "200".

    Step 93

94. Click in the Activity field.

    Step 94

95. Enter the desired information into the Activity field.

     

    Enter "BUD".

    Step 95

96. Click the Look up Budget Item (Alt+5) button.

    Step 96

97. Click the FRINGE BENEFIT link.

    Step 97

98. Enter the desired information into the Amount field.

     

    Enter "3027.00".

    Step 98

99. Click the Add a new row at row 3 (Alt+7) button.

    Step 99

100. Click in the Account field.

     Step 100

101. Enter the desired information into the Account field.

      

     Enter "59990".

     Step 101

102. Click in the Operating Unit field.

     Step 102

103. Enter the desired information into the Operating Unit field.

      

     Enter "CL034".

     Step 103

104. Click in the Fund Code field.

     Step 104

105. Enter the desired information into the Fund Code field.

      

     Enter "F1000".

     Step 105

106. Enter the desired information into the Department field.

      

     Enter "115300".

     Step 106

107. Enter the desired information into the Class Field field.

      

     Enter "200".

     Step 107

108. Enter the desired information into the Activity field.

      

     Enter "BUD".

     Step 108

109. Click the Look up Budget Item (Alt+5) button.

     Step 109

110. Click the INDIRECT COSTS link.

     Step 110

111. Enter the desired information into the Amount field.

      

     Enter "13451.00".

     Step 111

112. Us the Grants Detail page to identify the account code for F&A and the account codes for cost share.

      

     Click the Grants Detail object.

     Step 112

113. Click the Facilities and Administration option.

     Step 113

114. Click the Save button.

     Step 114

115. Click the Return to Award Profile link.

     Step 115

116. Use the Resources page to add multiple sponsor contacts for the awarding sponsor. Proposal resources and subrecipient data will typically flow from the pre-award to post award through the Generate Award process.

     Step 116

117. Click the Resources tab.

     Step 117

118. Use the Certifications page to maintain all relevant award specific certifications.

      

     Click the Certifications tab.

     Step 118

119. Use the Terms page to store the terms and conditions that apply to the award.

      

     Click the Terms tab.

     Step 119

120. Use the Milestones page to set up award milestones.

      

     Click the Milestones tab.

     Step 120

121. The Milestone Type identifies the type of milestone.

      

     Click the Look up Milestone Type (Alt+5) button.

     Step 121

122. Click the FRPT link.

     Step 122

123. The Milestone Code assigns a code to the type.

      

     Click the Look up Milestone Code (Alt+5) button.

     Step 123

124. Click the FINAL REPORT link.

     Step 124

125. The Milestone Status details if the milestone has started.

      

     Click the Look up Milestone Status (Alt+5) button.

     Step 125

126. Click the NS link.

     Step 126

127. This is the Due Date of the milestone.

      

     Click in the Due Date field.

     Step 127

128. Enter the desired information into the Due Date field.

      

     Enter "02/28/2016".

     Step 128

129. Here, you can indicate the number of days in advance as a reminder of the milestone due date.

      

     Click in the Days Prior To Notify field.

     Step 129

130. Enter the desired information into the Days Prior To Notify field.

      

     Enter "15".

     Step 130

131. Click the Save button.

     Step 131

132. Use the Milestone Contacts page to enter contact information for those individuals.

      

     Click the Contact ID link.

     Step 132

133. Click the Look up Contact ID (Alt+5) button.

     Step 133

134. If you know the contact's name, you can use that in lieu of the Contact ID.

      

     Click in the Last Name field.

     Step 134

135. Enter the desired information into the Last Name field.

      

     Enter "Hamb".

     Step 135

136. Click the Look Up button.

     Step 136

137. Click the 1003640 link.

     Step 137

138. The Transmission Code identifies how the deliverables should be delivered.

      

     Click the Transmission Code list.

     Step 138

139. Click the Electronically Only list item.

     Step 139

140. Click in the Comment field.

     Step 140

141. Enter the desired information into the Comment field.

      

     Enter "Submit via NIH Commons".

     Step 141

142. Click the OK button.

     Step 142

143. Click the Save button.

     Step 143

Congratulations, you have successfully learned how to manage awards.

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