Award Modification - Continuation - new award reference number (As Incurred)

In this topic, you will learn how to make an award modification by changing the new award reference number (as- incurred).

Steps:

1. Begin by navigating to the Award Profile page.

    

   Click the Main Menu button.

   Step 1

2. Click the Grants menu.

   Step 2

3. Click the Awards menu.

   Step 3

4. Click the Award Profile menu.

   Step 4

5. Click the Look up Business Unit (Alt+5) button.

   Step 5

6. Click the USCSP link.

   Step 6

7. Click the Search button.

   Step 7

8. Click the CON0003242 link.

   Step 8

9. Click the View Contract link.

   Step 9

10. Click the Amendments tab.

    Step 10

11. Click the Amend Contract button.

    Step 11

12. Click the Amendment Type list.

    Step 12

13. Click the Add Contract Line list item.

    Step 13

14. Click the Reason list.

    Step 14

15. Click the Next Increment Funds list item.

    Step 15

16. Click the Save button.

    Step 16

17. Click the Lines tab.

    Step 17

18. Click the Add Contract Lines button.

    Step 18

19. Click the Search button.

    Step 19

20. Click the 2 option.

    Step 20

21. Click in the Start Date field.

    Step 21

22. Enter the desired information into the Start Date field.

     

    Enter "03202015".

    Step 22

23. Click in the End Date field.

    Step 23

24. Enter the desired information into the End Date field.

     

    nter "12312015".

    Step 24

25. Click the Add Contract Lines button.

    Step 25

26. Click the Return to Contract Lines link.

    Step 26

27. Click the Detail object.

    Step 27

28. Click the Save button.

    Step 28

29. Click the Detail object.

    Step 29

30. Click the Contract Terms link.

    Step 30

31. Click the Look up PC Business Unit (Alt+5) button.

    Step 31

32. Click the USCSP link.

    Step 32

33. Click the OK button.

    Step 33

34. Click in the Effective Date field.

    Step 34

35. Enter the desired information into the Effective Date field.

     

    Enter "01011901".

    Step 35

36. Click the Activity option.

    Step 36

37. Click the Create Project button.

    Step 37

38. Click the Add button.

    Step 38

39. Click the Look up Integration (Alt+5) button.

    Step 39

40. Click the USC01 link.

    Step 40

41. Click in the Start Date field.

    Step 41

42. Enter the desired information into the Start Date field.

     

    Enter "03202015".

    Step 42

43. Click in the End Date field.

    Step 43

44. Enter the desired information into the End Date field.

     

    Enter "12312015".

    Step 44

45. Click the OK button.

    Step 45

46. Click the Create Activity button.

    Step 46

47. Click in the 1 field.

    Step 47

48. Enter the desired information into the 1 field.

     

    Enter "1".

    Step 48

49. Click in the Activity field.

    Step 49

50. Enter the desired information into the Activity field.

     

    Enter "1".

    Step 50

51. Click the Apply button.

    Step 51

52. Click the OK button.

    Step 52

53. Click the Save button.

    Step 53

54. Click the Return to General Information link.

    Step 54

55. Click the Amend Contract button.

    Step 55

56. Click the OK button.

    Step 56

57. Click the Detail tab.

    Step 57

58. Click the Amount Allocation link.

    Step 58

59. Click in the Total Billing Adjustment field.

    Step 59

60. Enter the desired information into the Total Billing Adjustment field.

     

    Enter "20000".

    Step 60

61. Click in the Adjustment Billing Limit field.

    Step 61

62. Enter the desired information into the Adjustment Billing Limit field.

     

    Enter "2000".

    Step 62

63. Use the scrollbar to view additional information on the page.

    Step 63

64. Click the Save button.

    Step 64

65. Click the Return to General Information link.

    Step 65

66. Click the Amendments tab.

    Step 66

67. Click the Detail link.

    Step 67

68. Click the Amendment Status list.

    Step 68

69. Click the Ready list item.

    Step 69

70. Click the Save button.

    Step 70

71. Click the Process Amendment button.

    Step 71

72. Click the Return to Award Profile link.

    Step 72

73. Click the Funding tab.

    Step 73

74. Click the Show next row (Alt+.) link.

    Step 74

75. Click in the Start Date field.

    Step 75

76. Enter the desired information into the Start Date field.

     

    Enter "03202015".

    Step 76

77. Click in the End Date field.

    Step 77

78. Enter the desired information into the End Date field.

     

    Enter "12312015".

    Step 78

79. Click the Save button.

    Step 79

80. Click the Budget Detail button.

    Step 80

81. Click in the Account field.

    Step 81

82. Enter the desired information into the Account field.

     

    Enter "53000".

    Step 82

83. Click in the Operating Unit field.

    Step 83

84. Enter the desired information into the Operating Unit field.

     

    Enter "cl000".

    Step 84

85. Click in the Fund Code field.

    Step 85

86. Enter the desired information into the Fund Code field.

     

    Enter "f1000".

    Step 86

87. Click in the Department field.

    Step 87

88. Enter the desired information into the Department field.

     

    Enter "180000".

    Step 88

89. Click in the Class Field field.

    Step 89

90. Enter the desired information into the Class Field field.

     

    Enter "201".

    Step 90

91. Click in the Activity field.

    Step 91

92. Enter the desired information into the Activity field.

     

    Enter "1".

    Step 92

93. Click the Look up Budget Item (Alt+5) button.

    Step 93

94. Click the SUPPLIES link.

    Step 94

95. Click in the Amount field.

    Step 95

96. Enter the desired information into the Amount field.

     

    Enter "20000".

    Step 96

97. Click the Save button.

    Step 97

98. Click the Finalize button.

    Step 98

99. Click the OK button.

    Step 99

100. Click the Return to Award Profile link.

     Step 100

101. Click the Add a new row at row 1 (Alt+7) link.

     Step 101

102. Click in the End Date field.

     Step 102

103. Enter the desired information into the End Date field.

      

     Enter "12312015".

     Step 103

104. Click the Period button.

     Step 104

105. Click in the Amount field.

     Step 105

106. Enter the desired information into the Amount field.

      

     Enter "20000".

     Step 106

107. Click the OK button.

     Step 107

108. Click the Award tab.

     Step 108

109. Click the 20005675 link.

     Step 109

110. Click the Project Department tab.

     Step 110

111. Click the Look up Institution ID (Alt+5) button.

     Step 111

112. Click the USC01 link.

     Step 112

113. Click the Look up Subdivision (Alt+5) button.

     Step 113

114. Click the 010000 link.

     Step 114

115. Click in the Department field.

     Step 115

116. Enter the desired information into the Department field.

      

     Enter "180000".

     Step 116

117. Click in the Department field.

     Step 117

118. Enter the desired information into the Department field.

      

     Enter "180000".

     Step 118

119. Click in the Percentage Pledged field.

     Step 119

120. Enter the desired information into the Percentage Pledged field.

      

     Enter "100".

     Step 120

121. Click the Project Costing Definition tab.

     Step 121

122. Use the scrollbar to view additional information on the page.

     Step 122

123. Click the Save button.

     Step 123

124. Click the General Information tab.

     Step 124

125. Click the Return to Award Profile link.

     Step 125

126. Click the Terms tab.

     Step 126

127. Click the Show next row (Alt+.) link.

     Step 127

128. Click the Look up Terms & Conditions (Alt+5) button.

     Step 128

129. Click the REFNO link.

     Step 129

130. Click in the Explanation field.

     Step 130

131. Enter the desired information into the Explanation field.

      

     Enter "grants-001".

     Step 131

132. Click the Save button.

     Step 132

133. Click the Awards button.

     Step 133

134. Click the Project Activity menu.

     Step 134

135. Click in the Project field.

     Step 135

136. Enter the desired information into the Project field.

      

     Enter "20005675".

     Step 136

137. Click the Search button.

     Step 137

138. Click the FA Rates tab.

     Step 138

139. Click the Look up Facilities Admin Rate (Alt+5) button.

     Step 139

140. Click the RRSM link.

     Step 140

141. Click the Look up FA Base (Alt+5) button.

     Step 141

142. Click the MTDC link.

     Step 142

143. Click the Look up FA Base (Alt+5) button.

     Step 143

144. Click the MTDC link.

     Step 144

145. Click the Save button.

     Step 145

Congratulations, you have successfully learned how to make an award modification by changing the new award reference number (as- incurred).

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