Closing Out an Award/Project

In this topic, you will learn how to close out an Award and its associated projects.

Steps:

1. Begin by navigating to the Project page.

    

   Click the Main Menu button.

   Step 1

2. Click the Grants menu.

   Step 2

3. Click the Awards menu.

   Step 3

4. Click the Project menu.

   Step 4

5. Click in the Business Unit field.

   Step 5

6. Enter the desired information into the Business Unit field.

    

   Enter "USCSP".

   Step 6

7. Click  in the Project field.

   Step 7

8. Enter the desired information into the Project field.

    

   Enter "20000004".

   Step 8

9. Click the Search button.

   Step 9

10. Use the General Information page to close a project associated with an award.

    Step 10

11. Click the Go To list.

    Step 11

12. Click the Project Status list item.

    Step 12

13. Use the Status page to set the Status field to "I" (Inactive). A closed project does not appear in prompt lists in PeopleSoft feeder systems.

    Step 13

14. Click the Add a new row at row 1 (Alt+7) link.

    Step 14

15. Click the Look up Status (Alt+5) button.

    Step 15

16. Click the Inactive link.

    Step 16

17. Click in the Comments field.

    Step 17

18. Enter the desired information into the Comments field.

     

    Enter "Closed".

    Step 18

19. Click the Save button.

    Step 19

20. Now, verify that the project is closed.

     

    Click the Return to Project General link.

    Step 20

21. Click the Processing Status list.

    Step 21

22. Click the Inactive list item.

    Step 22

23. Click the Search button.

    Step 23

24. Notice that the Processing Status and Project Status fields are set to "Inactive".

    Step 24

25. Click the Home link to begin a new navigation.

    Step 25

26. Click the Main Menu button.

    Step 26

27. Click the Customer Contracts menu.

    Step 27

28. Click the Schedule and Process Billing menu.

    Step 28

29. Click the Define Billing Plan menu.

    Step 29

30. Click in the Business Unit field.

    Step 30

31. Enter the desired information into the Business Unit field.

     

    Enter "USCSP".

    Step 31

32. Click in the Contract field.

    Step 32

33. Enter the desired information into the Contract field.

     

    Enter "CON0000004".

    Step 33

34. Click the Billing Plan Status list.

    Step 34

35. Click the In Progress list item.

    Step 35

36. Click the Search button.

    Step 36

37. Use the Billing Plan General page to set the billing plan status to "Completed". This is the first step in closing out your award or contract.

    Step 37

38. Click the Billing Status list.

    Step 38

39. Click the Completed list item.

    Step 39

40. Click the Save button.

    Step 40

41. Next, you will navigate to the Revenue Plan page to change the revenue recognition status.

     

    Click the Customer Contracts button.

    Step 41

42. Click the Schedule and Process Revenue menu.

    Step 42

43. Click the Define Revenue Plan menu.

    Step 43

44. Click in the Business Unit field.

    Step 44

45. Enter the desired information into the Business Unit field.

     

    Enter "USCSP".

    Step 45

46. Click in the Contract field.

    Step 46

47. Enter the desired information into the Contract field.

     

    Enter "CON0000004".

    Step 47

48. Click the Revenue Plan Status list.

    Step 48

49. Click the In Progress list item.

    Step 49

50. Click the Search button.

    Step 50

51. Use the Revenue Plan page to change the revenue plan to "Completed".

    Step 51

52. Changing the Plan Status to "Completed" prevents any revenue recognition transactions from being processed and enables you to set the overall contract or award to "Closed".

    Step 52

53. Click the Plan Status list.

    Step 53

54. Click the Completed list item.

    Step 54

55. Click the Save button.

    Step 55

56. Next, navigate to the General page to change the contract header status.

     

    Click the Customer Contracts button.

    Step 56

57. Click the Create and Amend menu.

    Step 57

58. Click the General Information menu.

    Step 58

59. Use the General page to set up and manage contract header information.

    Step 59

60. Next, close out the overall award or contract by changing the Contract Status at the contract header level to "CLOSED".

    Step 60

61. Click the Look up Contract Status (Alt+5) button.

    Step 61

62. Click the CLOSED link.

    Step 62

63. Click the Save button.

    Step 63

64. Click the OK button.

    Step 64

Congratulations, you have successfully learned how to close out an Award and it is associated projects

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