Setting Up Initial Billing

In this topic, you will learn how to set up initial billing for prepaid amounts and define a billing plan. In this scenario, you have already completed defining prepaid amounts for your contractor.

Steps:

1. Begin by navigating to the Prepaid Balances page.

    

   Click the Main Menu button.

   Step 1

2. Click the Customer Contracts menu.

   Step 2

3. Click the Determine Price and Terms menu.

   Step 3

4. Click the Prepaid Balances menu.

   Step 4

5. Click in the Business Unit field.

   Step 5

6. Enter the desired information into the Business Unit field.

    

   Enter "USCSP".

   Step 6

7. Click in the Contract field.

   Step 7

8. Enter the desired information into the Contract field.

    

   Enter "CON0000004".

   Step 8

9. Click the Search button.

   Step 9

10. Use the Prepaids page to establish prepaid balance amounts.

    Step 10

11. Click the Initial Billing object.

    Step 11

12. To create a billing plan for a prepaid amount, you must click the Billing Plans link to access the Assign Billing Plan page.

     

    Click the Billing Plans link.

    Step 12

13. Use the Assign Billing Plan page to assign contract lines to existing billing plans for a contract or create a billing plan and assign contract lines at the same time.

    Step 13

14. Click the 1 option.

    Step 14

15. Click the Billing Method list.

    Step 15

16. Select the Billing Method that will be used to bill for the prepaid amount. Prepaid amounts should be associated with one of these billing plan methods: "Milestone", "Percent Complete", or "Immediate".

    Step 16

17. Click the Immediate list item.

    Step 17

18. Click the Assign button.

    Step 18

19. Click the Return to Prepaid Balances link.

    Step 19

20. Click the Initial Billing object.

    Step 20

21. Use the scrollbar to view additional information on the page.

    Step 21

22. Click the Prepaid Tax Timing list.

    Step 22

23. Values are:

     

    * Tax on Initial Bill: Tax prepaid at time of initial bill. The initial prepaid bill is taxed, and when the row is utilized, the tax is backed out of the UTL row.

    * Tax on Utilization: Tax prepaid when utilization occurs. No tax information is sent to Billing on the initial bill. When the row is utilized, the BIL row is taxed, but there is no backing out of taxes on the UTL row.

    Step 23

24. Click the Tax on Initial Bill list item.

    Step 24

25. Click the Save button.

    Step 25

Congratulations, you have successfully learned how to set up initial billing for prepaid amounts and define a billing plan.

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