Applying Debits to Credits

In this topic, you will learn how to apply debits to credits.

Steps:

1. Begin by navigating to the Worksheet Selection page.

    

   Click the Scroll Down arrow.

   Step 1

2. Click the Accounts Receivable menu.

   Step 2

3. Click the Receivables Maintenance menu.

   Step 3

4. Click the Maintenance Worksheet menu.

   Step 4

5. Click the Create Worksheet menu.

   Step 5

6. Click the Add a New Value tab.

   Step 6

7. Click in the Worksheet Business Unit field.

   Step 7

8. Enter the desired information into the Worksheet Business Unit field.

    

   Enter "US003".

   Step 8

9. Click the Add button.

   Step 9

10. Use the Worksheet Selection page to specify customer and item information that should appear on the worksheet. You can specify a customer criterion, a reference criterion, or a combination of customer and reference criteria. You can select a range of item IDs and a single customer ID as your search criterion. You can also select all items for a customer without narrowing your search to the selected item IDs.

     

    PeopleSoft uses criteria information to retrieve all items matching the selection criteria when the worksheet is built.

    Step 10

11. Use the Customer Criteria list to select the type of customer that you want to include in the worksheet.

    Step 11

12. Click in the Cust ID field.

    Step 12

13. Enter the desired information into the Cust ID field.

     

    Enter "USA03".

    Step 13

14. Use the scrollbar to view additional information on the page.

    Step 14

15. Click the Build button.

    Step 15

16. Use the Worksheet Application page to match or settle open items. The sum of all credits and debits must be zero for the worksheet to balance.

    Step 16

17. You are applying the debit memo MW-MT01-2 to the erroneously issue credit memo MW-MT01-1. Click the check box next to the MW-MT01-1 option.

     

    Click the Sel option.

    Step 17

18. Select the check box next to MW-MT01-2 option.

     

    Click the Sel option.

    Step 18

19. Use the scrollbar to view additional information on the page.

    Step 19

20. Click the Save button.

    Step 20

21. Click the Worksheet Action link.

    Step 21

22. Use the Worksheet Action page to select a posting action for the worksheet or to create and review accounting entries. This page enables you to delete a worksheet, create accounting entries online for the worksheet, or delete accounting entries.

    Step 22

23. Click the Create/Review Entries button.

    Step 23

24. Use the Accounting Entries page to create accounting entries for one pending item at a time.

    Step 24

25. Next, navigate to the Worksheet Action page to post the worksheet.

     

    Click the Maintenance Worksheet menu.

    Step 25

26. Click the Finalize Worksheet menu.

    Step 26

27. Click in the Worksheet Business Unit field.

    Step 27

28. Enter the desired information into the Worksheet Business Unit field.

     

    Enter "US003".

    Step 28

29. Click in the Worksheet ID field.

    Step 29

30. Enter the desired information into the Worksheet ID field.

     

    Enter "129".

    Step 30

31. Click the Search button.

    Step 31

32. Use the Worksheet Action page to delete a worksheet or a maintenance group and to select the posting option for credit and debits.

    Step 32

33. Use the Action field to select a posting action. Select the Post Now option to run the Receivable Update process immediately.

     

    Click the Action list.

    Step 33

34. Click the Post Now list item.

    Step 34

35. Click the OK button.

    Step 35

36. Click the Save button.

    Step 36

Congratulations, you have successfully learned how to apply debit entries to credit entries.

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