Direct Journal (cash advance repayment)

In this topic, you will learn how to do a cash advance repayment.

Steps:

1. Begin by navigating to the USC Regular Deposits page.

    

   Click the Main Menu button.

   Step 1

2. Click the USC Enhancements menu.

   Step 2

3. Click the USC Regular Deposit menu.

   Step 3

4. Click the Add a New Value tab.

   Step 4

5. Click the Add button.

   Step 5

6. Click the Journal Directly option.

   Step 6

7. Click in the ACH/EFT field.

   Step 7

8. Enter the desired information into the ACH/EFT field.

    

   Enter "700".

   Step 8

9. Click in the Deposit Reference field.

   Step 9

10. Enter the desired information into the Deposit Reference field.

     

    Enter "INVOICE NO GR-0000008-RMB".

    Step 10

11. Click in the Total Deposit field.

    Step 11

12. Enter the desired information into the Total Deposit field.

     

    Enter "700".

    Step 12

13. Click in the Prepared By: (Required) field.

    Step 13

14. Enter the desired information into the Prepared By: (Required) field.

     

    Enter "JRAI".

    Step 14

15. Click the Save button.

    Step 15

16. Click the Create/Modify Accounting Lines link.

    Step 16

17. Click in the Line Amount field.

    Step 17

18. Enter the desired information into the Line Amount field.

     

    Enter "700".

    Step 18

19. Enter the desired information into the Line Amount field.

     

    Enter "-".

    Step 19

20. Click in the Account field.

    Step 20

21. Enter the desired information into the Account field.

     

    Enter "10203".

    Step 21

22. Click in the Oper Unit field.

    Step 22

23. Enter the desired information into the Oper Unit field.

     

    Enter "CL000".

    Step 23

24. Click in the Fund field.

    Step 24

25. Enter the desired information into the Fund field.

     

    Enter "F".

    Step 25

26. Click the F0C01 object.

    Step 26

27. Click in the Dept field.

    Step 27

28. Click the 180000 object.

    Step 28

29. Click in the Class field.

    Step 29

30. Enter the desired information into the Class field.

     

    Enter "202".

    Step 30

31. Use the scrollbar to view additional information on the page.

    Step 31

32. Click in the PC Bus Unit field.

    Step 32

33. Enter the desired information into the PC Bus Unit field.

     

    Enter "USCSP".

    Step 33

34. Click in the Project field.

    Step 34

35. Click the Look up Project  button.

    Step 35

36. Click the 20000003 link.

    Step 36

37. Click the Look up Activity button.

    Step 37

38. Click the Fabrication Lab Proposal link.

    Step 38

39. Click the Look up Analysis Type button.

    Step 39

40. Click the Grants Advance Payment link.

    Step 40

41. Click the Save button.

    Step 41

42. Click the Create button.

    Step 42

43. Click the Complete option.

    Step 43

44. Click the Save button.

    Step 44

45. Click the Go To USC Deposit Page link.

    Step 45

46. Click the Print link.

    Step 46

47. Print this form for Bursar documentation.

    Step 47

48. Click the Home link to begin a new navigation.

    Step 48

Congratulations, you have successfully learned how to do a cash advance repayment.

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