||To record worked hours for all non-exempt employees.
||Annual Leave Taken
||Annual Leave taken is paid leave that can be used by eligible employees for any purpose.
Requests for annual leave must be pre-approved by the employee’s supervisor
||Zero A/L balance
||When an employee who has exhausted all available leave balances and takes leave time,
the absence will be recorded as leave without pay.
||Annual Leave used as Sick Leave
||For use if sick leave balance is exhausted and employee has authorization from supervisor
to use annual leave hours for sick leave.
||A/L Family with flu
||Annual leave used to care for Family member with Flu
||A/L-flu MD diagnosis
||Annual leave used for Flu absence diagnosed by MD (medical doctor)
||A/L-flu no MD diagnosis
||Annual leave used for Flu absence no MD (medical doctor) diagnosis
||Annual Leave FMLA
||Annual leave hours used for Family Medical Leave Act purposes. Pre-authorization by
Human Resources is required.
||Used to record up to three consecutive days of leave due to a death of an immediate
||Employees are permitted to participate in university sponsored blood drives without
using annual or sick leave.
||Bone Marrow Donation
||Employees who work an average of twenty or more hours a week and who undergo a medical
procedure to donate bone marrow will be entitled to paid leave for up to forty work
hours per year. Use the Bone-Marrow time code to record donation time.
||Bone Marrow Donation FMLA
||To record Bone Marrow Donation under FMLA
||Comp Time Taken
||Non-exempt salaried employees who have earned compensatory hours will use those hours
by selecting this timecode.
||Work Related Court Leave
||Employees subpoenaed, or who appear as a witness or in any other official University
capacity in a court, hearing, or mediation, should record the hours as Court-Leave.
||Employee who serves as a certified disaster service volunteer for the American Red
Cross may use up to ten days of paid leave in a calendar year to participate in specialized
disaster relief services upon approval by the University’s Vice President of Human
Resources, or the Vice President’s designee. Do not record time using the Disaster-Rec
time code unless Human Resources has processed the authorization
||Unpaid Furlough Hours
||Use only in Furlough situation
||Hours Not Worked - Furlough
||Furlough situation for hours not worked
||HOURS NOT WORKED-FURLOUGH VOLUNTARY
||Furlough voluntary situation hours not worked
||UNPAID FURLOUGH HOURS, VOLUNTARY
||Use only in Furlough situation- voluntary
||Paid Weather Time
||The Governor may declare a weather-related state of emergency and provide paid hazardous
weather leave to eligible state employees. Only use the Hazw-Paid time code to record
hours when the weather related absence is declared as leave.
||Holiday Comp Time Taken
||Non-exempt salaried employees who have earned holiday compensatory hours will use
those hours by selecting this timecode
||All employees of the University, with the exception of temporary and student employees
will be allowed to observe with pay those holidays listed on the University holiday
schedule, published by the Division of Human Resources
||An employee summoned as a jury member will be granted leave with pay in accordance
with USC policy
||Unpaid Adoptive Leave
||Approved for leave without pay for the purposes of caring for an adoptive childe after
||Unpaid Discipline Leave
||Unpaid absences charged as a result of disciplinary action should be recorded using
the LWOP-Discpln time code
||Unpaid Education Leave
||Employees who have been approved by their department chair or authorized supervisor
for LWOP for educational purposes will report those hours using the LWOP-Educ time
||LWOP-flu MD diagnosis
||LWOP used for Flu diagnosed by MD (medical doctor)
||Use to record unpaid FMLA
||Unpaid Military Leave
||If annual leave is exhausted, use the LWOP-Milt time code to record military training
or emergency military leave in excess of 15 days in a designated calendar or fiscal
||Leave Without Pay autocalculated by the system if schedule is not met.
||Unpaid Personal Leave
||Unpaid Personal Leave used to report authorized unpaid absences of up to 10 consecutive
||An absence that was not previously approved by the Department Chair or authorized
||LWOP-Family with flu
||LWOP used for Family Flu illness
||LWOP-flu no MD diagnosis
||LWOP used for Flu absence no MD (medical doctor) diagnosis
||Paid Military Duty
||Eligible employees will use the Military time code to record hours used for military
||Organ Donation FMLA
||Use to record Organ Donation under FMLA
||Paid Organ Donation
||Used to record Organ Donation leave that is paid
||Sick Leave used for adoption
||Employees may use up to six weeks of accrued sick leave for the purpose of caring
for an adoptive child after placement.
||Sick Leave Family
||Family Sick Leave -leave hours that are used to care for an immediate family member.
||S/L-Family with flu
||Sick leave used to care for Family member with Flu
||S/L-flu MD diagnosis
||Sick leave used for Flu absence diagnosed by MD (medical doctor)
||S/L-flu no MD diagnosis
||Sick leave used for Flu absence no MD (medical doctor) diagnosis
||Sick Leave FMLA
||Sick leave hours used for Family Medical Leave Act purposes. Pre-authorization by
Human Resources is required.
||Sick Leave Taken
||Sick Leave taken is used for absences due to personal illness or injury incapacitating
the employee from performing the full duties of the position
||Sick Leave Worker's Comp
||Pre-authorization by Human Resources is required. Use the S/L-WCOMP time code when
an eligible employee is incapacitated for duty because of a work-related injury or
illness and elects to be placed on paid leave status using accrued sick leave
||Scheduled not worked time
||To record scheduled not work time
||Voting Leave (approval required)
||Weather Time Made Up
||Employees who choose to make up time lost will enter the make up hours using the time
||Weather Time Taken
||Employees who do not report to work, or who report late during a declaration of emergency
and do NOT use annual or compensatory leave or leave without pay may be allowed to
make up time lost from work.
||Unpaid Worker's Comp
||To record unpaid Worker's Comp